April 4, 2017 - Council Meeting

Agenda

REGULAR MEETING OF COUNCIL
To Be Held in the Council Chambers
Tuesday, April 4, 2017 at 5:00 p.m.
Council’s Regular Meeting Agenda

 

For consideration:

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

 

2. ANNOUNCEMENTS

 

3. ADOPTION OF MINUTES
a) Regular Council Meeting of March 21, 2017 (p.3)

 

4. DELEGATIONS

 

5. REPORTS
a) Public Works Equipment Report (p.6)
b) Boat Launch Report (p.10)
c) Assiginack Public Library: 2016 Annual Report (p.12)

 

6. ACTION REQUIRED ITEMS
a) Accounts of Payment: General: $45,817.14 Payroll: $17,930.72 (p.16)
b) Georgian Bay-Manitoulin Island Cycling Route (p.20)
c) Public Works Garage Building Condition Assessment Agreement (p.22)

 

7. INFORMATION ITEMS
a) Manitoulin Municipal Association (p.24)
b) Township of East Zorra-Tavistock (p.31)
c) Town of Ingersoll (p.33)
d) Manitowaning Agricultural Society (p.35)
e) OFA: Agriculture Information Day (p.36)

 

8. BY-LAWS
a) By-law #17-09: Alternative Voting Method (p.37)
b) By-law #17-10: Commissioner of Oaths and Affidavits Policy (p.39)
c) By-law #17-11: Investment Policy (p.43)

 

9. CLOSED SESSION
a) Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, 2001, c.25, s.239(2)(b))

 

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR COUNCIL MEETING

 

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, April 4th, 2017 at 5:00 p.m.

 

Present: Mayor Paul Moffatt, Councillor Les Fields, Councillor Robert Case, Councillor Hugh Moggy

Regrets: Councillor Brenda Reid

Staff: Jeremy Rody, Clerk, Jackie White, Events Coordinator

Press: Alicia McCutcheon, Expositor

 

OPENING:

#082-07-17    R. Case – H. Moggy

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 5:00 p.m., with Mayor Moffatt presiding in the Chair.  CARRIED

 

AGENDA:

#083-07-17    H. Moggy – R. Case

THAT the agenda for this meeting be accepted as presented.  CARRIED

 

DISCLOSURE OF PECUNIARY INTEREST:

None declared.

 

ANNOUNCEMENTS:

There were no announcements.

 

ADOPTION OF MINUTES:

#084-07-17    R. Case – H. Moggy

THAT the minutes of the Regular Council meeting of March 21, 2017, be accepted.  CARRIED

 

DELEGATIONS:

There were no delegations.

 

REPORTS:

#085-07-17    L. Fields – R. Case

THAT the Public Works Superintendent’s Equipment and Boat Launch staff reports, be accepted.  CARRIED

#086-07-17    R. Case – L. Fields

THAT the Librarian’s 2016 Annual Report for the Assiginack Public Library, be accepted.  CARRIED

 

ACTION REQUIRED ITEMS:

#087-07-17    L. Fields – R. Case

THAT Council authorizes the following Accounts for Payment:

General:         $45,817.14

AND THAT the Mayor and administration be authorized to complete cheques #26512 through #26538 as described in the attached cheque register report.  CARRIED

#088-07-17    R. Case – L. Fields

THAT Council authorizes the following Accounts for Payment:

Payroll:           $17,930.72

AND THAT the Mayor and administration be authorized to complete cheques #26508 through #26511 as described in the attached cheque register report.  CARRIED

#089-07-17    L. Fields – R. Case

WHEREAS the Georgian Bay-Manitoulin Island Cycling Route, the Lake Huron North Channel Cycling Route and the Great Lakes Waterfront Trail cycling route initiatives are to create a safe and continuous route from Sault Ste Marie to Sudbury with a connection to Manitoulin Island via Highway 6 from Espanola to South Baymouth with a connection to Tobermory and the southern portion of the Great Lakes Waterfront Trail cycling route;

AND WHEREAS the route is being developed to be primarily on-road which will provide economic, tourism, health and environmental benefits for residents and visitors as part of Northern Ontario;

AND WHEREAS the vision for the Great Lakes Waterfront Trail is to develop a route that is geared towards touring and recreational cyclists which connects northern communities along the route as well as to connect key destinations and attractions;

AND WHEREAS the Waterfront Regeneration Trust will be the coordinating agency of the northern route and sees this as an extension of the existing provincial Great Lakes Waterfront Trail, which is a continuous 1600+km mapped and signed route that is part of the Great Lakes Waterfront Trail network;

THEREFORE BE IT RESOLVED that the Township of Assiginack is in full support of these cycling initiatives and the Highway 6 connection as part of the provincial Great Lakes Waterfront Trail network, and as a partner with the Waterfront Regeneration Trust to implement the route and include it as part of their provincial trail system.  CARRIED

#090-07-17    H. Moggy – L. Fields

THAT Council approves a Building Condition Assessment for the Public Works Garage to be completed by Tulloch Engineering for a cost of $3,800 plus applicable taxes.  CARRIED

 

INFORMATION ITEMS:

#091-07-17    L. Fields – H. Moggy

THAT we acknowledge receipt of the following correspondence items:

  1. Manitoulin Municipal Association
  2. Township of East Zorra-Tavistock
  3. Town of Ingersoll
  4. Manitowaning Agricultural Society
  5. OFA: Agriculture Information Day. CARRIED

BY-LAWS:

#092-07-17    H. Moggy – L. Fields

THAT By-law #17-09, being a by-law to authorize vote by mail for the 2018 municipal election and the entering into an agreement with DataFix to provide vote by mail services be given its first, second, and third readings and finally passed in open Council.  CARRIED

#093-07-17    L. Fields – H. Moggy

THAT By-law #17-10, being a by-law to adopt a Commissioner of Oaths and Affidavits Policy be given its first, second, and third readings and finally passed in open Council.  CARRIED

#094-07-17    L. Fields – H. Moggy

THAT By-law #17-11, being a by-law to adopt an Investment Policy be given its first, second, and third readings and finally passed in open Council.  CARRIED

 

CLOSED SESSION:

#095-07-17    H. Moggy – L. Fields

THAT in accordance with By-law #15-30 and Section 239 of the Municipal Act, as amended, Council proceeds to a “Closed Session” at 5:15 p.m. in order to attend to a matter pertaining to:

  1. b) Personal matters about an identifiable individual, including municipal or local board employees. (Municipal Act, 2001, c.25, s.239(2)(b))

#096-07-17    H. Moggy – L. Fields

THAT we adjourn from our Closed Session at 5:22 p.m., approve the minutes of the Closed Session of March 7, 2017 and resume our regular meeting.  CARRIED

 

CLOSING:

#097-07-17    L. Fields – H. Moggy

THAT we adjourn until the next regular meeting or call of the Chair.  CARRIED

 

 

________________________                  _________________________

Paul Moffatt, MAYOR                                  Jeremy Rody, CLERK

 

5:25 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

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