May 16, 2017 - Council Meeting

Agenda

REGULAR MEETING OF COUNCIL
To Be Held in the Council Chambers
Tuesday, May 16, 2017 at 5:00 p.m.
Council’s Regular Meeting Agenda

For consideration:

 

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

 

2. ANNOUNCEMENTS

 

3. ADOPTION OF MINUTES
a) Regular Council Meeting of May 2, 2017
b) Manitoulin East Municipal Airport Commission Meeting of May 1, 2017

 

4. DELEGATIONS

 

5. REPORTS
a) Staff Report: 2017-18 Arena Rates
b) Staff Report: 2017 Marina Rates

 

6. ACTION REQUIRED ITEMS
a) Accounts of Payment: General: $119,756.21 Payroll: $35,436.46
b) Accept Consolidated Financial Statements for Year Ended Dec. 31, 2016*
c) Manitoulin Planning Board 2017 Requisition Levy and Financial Statements
d) Southeast Manitoulin Lion’s Club Summerfest

 

7. INFORMATION ITEMS
a) 2018 Municipal Policing Billing Statement Property Count
b) Township of North Frontenac
c) Manitoulin Navy League
d) Manitoulin Trade Fair
e) 348 Manitoulin Royal Canadian Sea Cadets
f) Ministry of Environment and Climate Change
g) Energy Production Report

 

8. BY-LAWS
a) By-law #17-13: Use of Unopened Road Allowance Policy

 

9. CLOSED SESSION
a) Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, 2001, c.25, s.239(2)(b))

 

10. ADJOURNMENT
* Draft consolidated financial statements available separately from Council agenda at the Municipal Office and www.assiginack.ca

Draft Consolidated Financial Statements 2016

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR COUNCIL MEETING

 

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, May 16th, 2017 at 5:00 p.m.

 

Present: Mayor Paul Moffatt, Councillor Brenda Reid, Councillor Hugh Moggy, Councillor Les Fields, Councillor Robert Case

Staff: Alton Hobbs, CAO; Jeremy Rody, Clerk; Ron Cooper, Public Works Superintendent

Press: Alicia McCutcheon, Expositor

Ratepayers: Michael White

 

OPENING:

#120-10-17    R. Case – L. Fields

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 5:00 p.m., with Mayor Moffatt presiding in the Chair.  CARRIED

 

AGENDA:

#121-10-17    L. Fields – R. Case

THAT the agenda for this meeting be accepted as presented. CARRIED

 

DISCLOSURE OF PECUNIARY INTEREST:

Councillor Reid disclosed a direct pecuniary interest in agenda item 6A Payroll as her husband is an employee of the Township and item 6A General as she was paid to provide a cake for a Township event.  She did not take part in any discussion, attempt to influence the vote or vote on the matter.

 

ANNOUNCEMENTS:

Councillors Case and Moggy wanted to extend a thank you to Cemetery Caretaker, Gino Cacciotti, for having Hilly Grove Cemetery in excellent condition for Mother’s Day.  Both Councillors received very positive comments from ratepayers and Councillor Fields noted that the Hilly Grove Cemetery is an asset that we should be proud of.

Councillor Moggy also thanked Public Works for having the Township boat launches in good condition this early in the season and he has already received positive feedback from the ratepayers.

 

ADOPTION OF MINUTES:

#122-10-17    R. Case – L. Fields

THAT the minutes of the Regular Council meeting of May 2, 2017, be accepted.  CARRIED

 

#123-10-17    L. Fields – R. Case

THAT the minutes of the Manitoulin East Municipal Airport Commission meeting of May 1, 2017, be accepted.  CARRIED

 

DELEGATIONS:

There were no delegations.

 

REPORTS:

#124-10-17    R. Case – L. Fields

THAT the Staff Report titled, “2017-17 Arena Rates” and the accompanying recommendations, be accepted.  CARRIED

 

#125-10-17    L. Fields – R. Case

THAT the Staff Report titled, “2017 Marina Rates”, be accepted;

AND THAT no changes be made to the current Marina Rates for the upcoming season. CARRIED

 

Note: At this point, the meeting was disrupted by a ratepayer, who was asked to follow the proper rules of order and refused; they were then asked to leave the meeting and again refused.  The OPP were called and a short time later arrived and removed the disruptive ratepayer from the meeting.

 

ACTION REQUIRED ITEMS:

#126-10-17    R. Case – L. Fields

THAT Council authorizes the following Accounts for Payment:

General:         $119,756.21

AND THAT the Mayor and administration be authorized to complete cheques #26614 through #26625 and #26630 through #26658 as described in the attached cheque register reports.  CARRIED

 

#127-10-17    L. Fields – R. Case

THAT Council authorizes the following Accounts for Payment:

Payroll:           $35,436.46

AND THAT the Mayor and administration be authorized to complete cheques #26613 and #26626 through #26629 as described in the attached cheque register report.  CARRIED

 

#128-10-17    H. Moggy – B. Reid

THAT the Draft 2016 Consolidated Financial Statements as prepared by Freelandt, Caldwell, Reilly, LLP, be approved.  CARRIED

 

#129-10-17    B. Reid – H. Moggy

THAT the Manitoulin Planning Board Final Requisition Funding for 2017, be approved;

AND THAT the Manitoulin Planning Board’s 2016 Financial Statements, be received.  CARRIED

 

#130-10-17    H. Moggy – B. Reid

THAT Council declares the 2017 Summerfest Weekend of July 14, 15, and 16 as a community event/festival;

AND THAT all rental fees will be waived by the Township as a donation.  CARRIED

 

INFORMATION ITEMS:

#131-10-17    B. Reid – H. Moggy

THAT we acknowledge receipt of the following correspondence items:

  1. 2018 Municipal Policing Billing Statement Property Count
  2. Township of North Frontenac
  3. Manitoulin Navy League
  4. Manitoulin Trade Fair
  5. 348 Manitoulin Royal Canadian Sea Cadets
  6. Ministry of Environment and Climate Change
  7. Energy Production Report

CARRIED

 

BY-LAWS:

#132-10-17    H. Moggy – B. Reid

THAT By-law #17-13, being a by-law to establish a policy on the use of unopened road allowances be given its first, second and third readings and finally passed in open Council.  CARRIED

 

CLOSED SESSION:

#133-10-17    B. Reid – H. Moggy

THAT in accordance with By-law #15-30 and Section 239 of the Municipal Act, as amended, Council proceeds to a “Closed Session” at 5:21 p.m. in order to attend to a matter pertaining to:

  1. b) Personal matters about an identifiable individual, including municipal or local board employees. (Municipal Act, 2001, c.25, s.239(2)(b))

CARRIED

 

#134-10-17    H. Moggy – B. Reid

THAT we adjourn from our Closed Session at 5:45 p.m., approve the minutes of the closed session of April 4, 2017 and resume our regular meeting.  CARRIED

 

CLOSING:

#135-10-17    B. Reid – H. Moggy

THAT we adjourn until the next regular meeting or call of the Chair.  CARRIED

 

________________________                  _________________________

Paul Moffatt, MAYOR                                  Jeremy Rody, CLERK

 

5:50 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

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