July 4, 2017 - Council Meeting

Agenda

REGULAR MEETING OF COUNCIL
To Be Held in the Council Chambers
Tuesday, July 4, 2017 at 5:00 p.m.
Council’s Regular Meeting Agenda

 

For consideration:

 

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

 

2. ANNOUNCEMENTS

 

3. ADOPTION OF MINUTES
a) Regular Council Meeting of June 20, 2017
b) Assiginack Public Library Board Meeting of May 18, 2017
c) Provincial Offences Board of Management Meeting of January 11, 2017

 

4. DELEGATIONS

 

5. REPORTS
a) Ontario Regulation 284/09 – 2017 Budget

 

6. ACTION REQUIRED ITEMS
a) Accounts of Payment: General: $54,961.01 Payroll: $20,319.97
b) Passing of 2017 Budget (Click to view budget document)
c) Road Surface Treatment
d) Fire Department Purchase of SCBA (p.21)
e) Request MTO for Manitowaning Signage
f) MTA Magazine Advertisement
g) Authorize EXP Services to issue a Request of Expression of Interest to provide water plant membranes

 

7. INFORMATION ITEMS
a) Township of Lake of Bays Resolution
b) Municipality of Killarney Resolution
c) Rainbow Ridge Golf Course
d) Assiginack Curling Club
e) MTCS/MTO: Ontario Municipal Commuter Cycling Program
f) Ontario Community Infrastructure Fund Announcement
g) Ontario’s Plan to Strengthen Rural and Northern Education Update

 

8. BY-LAWS
a) By-law #17-16: Tax Ratios
b) By-law #17-17: Tax Rates
c) By-law #17-18: Water and Wastewater Rates

 

9. CLOSED SESSION
a) Labour relations
b) The security of the property of the municipality

 

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR COUNCIL MEETING

 

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, July 4th, 2017 at 5:00 p.m.

 

Present: Mayor Paul Moffatt, Councillor Hugh Moggy,Councillor Les Fields, Councillor Robert Case, Councillor Brenda Reid

Staff: Alton Hobbs: CAO, Jeremy Rody: Clerk, Deb MacDonald: Treasurer, Ron Cooper: Public Works Superintendent

Press: Alicia McCutcheon, Expositor

Others: Phil Blake, Ratepayer

 

OPENING:

#177-14-17    H. Moggy – L. Fields

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 5:00 p.m., with Mayor Moffatt presiding in the Chair. CARRIED

 

AGENDA:

#178-14-17    L. Fields – H. Moggy

THAT the agenda for this meeting be amended by adding:

Item 8-D) By-law #17-19: Amendment to Cemetery By-law;

AND THAT the agenda be accepted as amended. CARRIED

 

DISCLOSURE OF PECUNIARY INTEREST:

Councillor Reid disclosed a direct pecuniary interest in agenda item 6A Payroll as her husband is an employee of the Township and item 6A General as she was paid to provide a cake for a Township event. She did not take part in any discussion, attempt to influence the vote or vote on the matter.

 

ANNOUNCEMENTS:

Councillor Case commented that the Canada Day Fireworks were great and it was money well spent.  Councillor Reid was able to follow the Canada Day events on social media throughout the day and thought the online coverage was fantastic for anyone who could not attend the events in person.  Councillor Moggy was happy to see the new Senior’s Park being used as part of the celebration.  And Councillor Fields thanked Public Works and everyone who had a part in making the Manitowaning Canada Day Celebration a huge success.

 

ADOPTION OF MINUTES:

#179-14-17    H. Moggy – L. Fields

THAT the minutes of the Regular Council meeting of June 20, 2017, be accepted.  CARRIED

 

#180-14-17    L. Fields – H. Moggy

THAT the minutes of the Assiginack Public Library Board meeting of May 18, 2017, be accepted.  CARRIED

 

#181-14-17    H. Moggy – L. Fields

THAT the minutes of the Provincial Offences Act Board of Management meeting of January 11, 2017, be received.  CARRIED

 

DELEGATIONS:

There were no delegations.

 

REPORTS:

#182-14-17    L. Fields – H. Moggy

THAT Council adopts the Compliance report contained in the Staff Report titled, “Ontario Regulation 284/09 – 2017 Budget.”  CARRIED

 

ACTION REQUIRED ITEMS:

#183-14-17    H. Moggy – L. Fields

THAT Council authorizes the following Accounts for Payment:

General:         $54,961.01

AND THAT the Mayor and administration be authorized to complete cheques #26775 through #26807 as described in the attached cheque register report.  CARRIED

 

#184-14-17    L. Fields – H. Moggy

THAT Council authorizes the following Accounts for Payment:

Payroll:           $20,319.97

AND THAT the Mayor and administration be authorized to complete cheques #26769 through #26774 as described in the attached cheque register report.  CARRIED

 

#185-14-17    H. Moggy – L. Fields

THAT the Council of the Corporation of the Township of Assiginack approves the estimated operating and capital budget figures for 2017 and authorizes staff to prepare the necessary by-laws.  CARRIED

Note: Ratepayer Phil Blake was in attendance to speak on the passing of the 2017 budget.  He commented on the cost of hydro in the waterworks budget, and asked Council if they could follow up with OCWA to see how they are making efforts to save the Municipality on hydro costs.  He also requested that Council pass their budget in the first quarter for next year.

 

#186-14-17    L. Fields – H. Moggy

THAT Council confirms that the Municipality will be purchasing and applying surface treatment to the roads contained in the list submitted to Council by the Public Works Superintendent.  CARRIED

 

#187-14-17    H. Moggy – L. Fields

THAT Council accepts the Fire Chief’s recommendation to purchase 10 replacement SCBA cylinders from Acklands Grainger at a cost of $16,402.30.  CARRIED

 

#188-14-17    R. Case – B. Reid

THAT Council makes a formal request to the Ministry of Transportation to install additional “Manitowaning” specific signage in an effort to increase tourism traffic into the community.  CARRIED

 

#189-14-17    B. Reid – R. Case

THAT Council approves a one page advertisement in the new Manitoulin Tourism Association magazine.  CARRIED

 

#190-14-17    R. Case – B. Reid

THAT EXP Services Inc. be authorized to issue a Request for Expression of Interest to provide Water Treatment Plant membranes.  TABLED

 

INFORMATION ITEMS:

#191-14-17    B. Reid – R. Case

THAT we acknowledge receipt of the following correspondence items:

  1. Township of Lake of Bays Resolution
  2. Municipality of Killarney Resolution
  3. Rainbow Ridge Golf Course
  4. Assiginack Curling Club
  5. MTCS/MTO: Ontario Municipal Commuter Cycling Program
  6. Ontario Community Infrastructure Fund Announcement
  7. Ontario’s Plan to Strengthen Rural and Northern Education Update

CARRIED

 

BY-LAWS:

#192-14-17    R. Case – B. Reid

THAT By-law #17-16, being a by-law to set tax ratios for municipal purposes for the year 2017, be given its first, second, and third readings and enacted in open Council.  CARRIED

 

#193-14-17    B. Reid – R. Case

THAT By-law #17-17, being a by-law to provide for the adoption of tax rates and to further provide for penalty and interest in default of payment thereof, be given its first, second, and third readings and enacted in open Council.  CARRIED

 

#194-14-17    R. Case – B. Reid

THAT By-law #17-18, being a by-law to amend by-laws #98-02 and #98-03 to set annual water rates for the Sunsite Estates subdivision and annual water and sewage rates for Manitowaning, be given its first, second, and third readings and enacted in open Council.  CARRIED

 

#195-14-17    B. Reid – R. Case

THAT By-law #17-19, being a by-law to amend the Township’s Cemeteries Policy, established by By-law #15-03, be given its first, second, and third readings and enacted in open Council.  CARRIED

 

CLOSED SESSION:

#196-14-17    R. Case – B. Reid

THAT in accordance with By-law #15-30 and Section 239 of the Municipal Act, as amended, Council proceeds to a “Closed Session” at 5:47 p.m. in order to attend to a matter pertaining to:

  1. The security of the property of the Municipality
  2. Labour relations (Municipal Act, 2001, s.239(2). CARRIED

#197-14-17    B. Reid – R. Case

THAT we adjourn from our Closed Session at 5:59 p.m., approve the minutes of the Closed Sessions of June 6, 2017 and resume our regular meeting.  CARRIED

 

CLOSING:

#198-14-17    R. Case – B. Reid

THAT we adjourn until the next regular meeting or call of the Chair.  CARRIED

 

________________________                  _________________________

Paul Moffatt, MAYOR                                 Jeremy Rody, CLERK

 

6:00 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

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