Council Meeting - Township of Assiginack

Agenda

REGULAR MEETING OF COUNCIL
To Be Held in the Council Chambers
Tuesday, October 17, 2017 at 5:00 p.m.
Council’s Regular Meeting Agenda

For consideration:

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

2. ANNOUNCEMENTS

3. ADOPTION OF MINUTES
a) Regular Council Meeting of October 3, 2017
b) Special Council Meeting of October 5, 2017
c) Manitoulin East Municipal Airport Commission Meeting of October 4, 2017
d) Assiginack Public Library Board Meeting of June 26, 2017
e) Sudbury & District Board of Health Minutes of September 21, 2017
f) Manitoulin Planning Board Minutes of September 26, 2017

4. DELEGATIONS
a) Barbara Baker: Age Friendly Community

5. REPORTS

6. ACTION REQUIRED ITEMS
a) Accounts of Payment: General: $233,050.56 Payroll: $20,502.19
b) Year to Date Financial Statements as at September 30, 2017
c) Support for Municipality of Killarney Resolution

7. INFORMATION ITEMS
a) Vigor Clean Tech Energy Production Report
b) Judith Jones: The Manitoulin Phragmites Project: Results of 2017 Work
c) Ministry of Municipal Affairs: Bill 68 Proclamation
d) Town of The Blue Mountains Resolution
e) Municipality of East Ferris Letter & Resolution
f) Township of Oro-Medonte Resolution
g) Township of Montague Resolution

8. BY-LAWS

9. CLOSED SESSION
a) The security of the property of the Municipality or local board (Municipal Act, 2001, c.25, s.239(2)(a))

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR COUNCIL MEETING

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, October 17^th, 2017 at 5:00 p.m.

Present: Mayor Paul Moffatt, Councillor Robert Case, Councillor Hugh Moggy, Councillor Brenda Reid

Excused: Councillor Les Fields

Staff: Jeremy Rody: Clerk, Alton Hobbs: CAO, Deb MacDonald: Treasurer, Jackie White: Project & Events Coordinator, Ron Cooper: Public Works Superintendent

Press: Alicia McCutcheon, Expositor

Others: Barbara Baker, Sumthing

OPENING:

#269-20-17 H. Moggy – R. Case

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 5:00 p.m., with Mayor Moffatt presiding in the Chair. CARRIED

AGENDA:

#270-20-17 R. Case – H. Moggy

THAT the agenda for this meeting be amended by adding the following items:

6-D) 2017 Budget Reallocation;

6-E) Consent Application No. B20-17;

AND THAT the agenda be accepted as amended. CARRIED

DISCLOSURE OF PECUNIARY INTEREST:

Councillor Reid disclosed a direct pecuniary interest in Agenda Item 6A Payroll as her husband is an employee of the Township. She did not take part in any discussion, attempt to influence the vote or vote on the matter.

ANNOUNCEMENTS:

The CAO announced that Treasurer, Deb MacDonald has received a Certificate of Recognition for 10 Years of Service as a member of the Association of Municipal Clerks and Treasurers of Ontario (AMCTO). Mayor Moffatt presented Deb with the framed Certificate and thanked her for all of the hard work and dedication to the Municipality over the years. The CAO also announced that Clerk, Jeremy Rody has completed the AMCTO’s Diploma in Municipal Administration program with Honours.

ADOPTION OF MINUTES:

#271-20-17 H. Moggy – R. Case

THAT the minutes of the Regular Council meeting of October 3, 2017, be accepted. CARRIED

#272-20-17 R. Case – H. Moggy

THAT the minutes of the Special Council meeting of October 5, 2017, be accepted. CARRIED

#273-20-17 H. Moggy – R. Case

THAT the minutes of the Manitoulin East Municipal Airport Commission meeting of October 4, 2017, be accepted. CARRIED

#274-20-17 R. Case – H. Moggy

THAT the minutes of the Assiginack Public Library Board meeting of June 26, 2017, be accepted. CARRIED

#275-20-17 R. Case – H. Moggy

THAT the minutes of the Sudbury & District Board of Health meeting of September 21, 2017, be received. CARRIED

#276-20-17 H. Moggy – R. Case

THAT the minutes of the Manitoulin Planning Board meeting of September 26, 2017, be received. CARRIED

DELEGATIONS:

#277-20-17 R. Case – H. Moggy

THAT we thank Barbara Baker for her presentation to Council on Age Friendly Communities.

Note: Mrs. Baker attended an Age Friendly Community Engagement Workshop in Copper Cliff in June of this year on behalf of Assiginack and NEMI as she conducts the majority of her workshops in those communities. She brought back information, recommendations and best practises for Council to consider when thinking of ways to make the community more Age Friendly.

REPORTS:

There were no reports.

ACTION REQUIRED ITEMS:

#278-20-17 H. Moggy – R. Case

THAT Council authorizes the following Accounts for Payment:

General: $233,050.56

AND THAT the Mayor and administration be authorized to complete cheques #27081 through #27113 as described in the attached cheque register report. CARRIED

#279-20-17 R. Case – H. Moggy

THAT Council authorizes the following Accounts for Payment:

Payroll: $20,502.19

AND THAT the Mayor and administration be authorized to complete cheques #27076 through #27080 as described in the attached cheque register report. CARRIED

#280-20-17 H. Moggy – R. Case

THAT the year to date Financial Statements as at September 30, 2017, be received. CARRIED

#281-20-17 B. Reid – R. Case

THAT Assiginack Council supports the Municipality of Killarney’s resolution originally passed on September 13^th, 2017, which raises concerns about the potential changes to the Ambulance Act and Fire Protection and Prevention Act. CARRIED

#282-20-17 R. Case – B. Reid

THAT WHEREAS the estimates required for the current year were set when the Tax Rates were confirmed via By-law #17-17 on the 4th day of July, 2017;

AND WHEREAS our Legal Expenses are anticipated to increase significantly due to the current lawsuit regarding the S.S. Norisle Steamship Society;

AND WHEREAS this situation has been reviewed with our Municipal Auditors and budget reallocations agreed upon;

NOW THEREFORE THAT we transfer $100,000 allocated to the Landfill Capital Expansion to our Legal Expenses account and transfer $21,711.52 from the Microfit Payments Reserve, $23,389.47 from the Nelson Street Reserve, $10,388.62 from the Township Lots Reserve and $37,356.15 from the Tax Sales Proceeds Reserve to a new Legal Defense Fees Reserve. CARRIED

#283-20-17 B. Reid – R. Case

THAT the Council of Corporation of the Township of Assiginack has no comment or concern with the application for consent as applied for by the applicant (File No. B20-17). CARRIED

INFORMATION ITEMS:

#284-20-17 B. Reid – H. Moggy

THAT we acknowledge receipt of the following correspondence items:

Vigor Clean Tech Energy Production Report
Judith Jones: The Manitoulin Phragmites Project: Results of 2017 Work
Ministry of Municipal Affairs: Bill 68 Proclamation
Town of The Blue Mountains Resolution
Municipality of East Ferris Letter & Resolution
Township of Oro-Medonte Resolution
Township of Montague Resolution. CARRIED

BY-LAWS:

There were no by-laws.

CLOSED SESSION:

#285-20-17 H. Moggy – B. Reid

THAT in accordance with By-law #15-30 and Section 239 of the Municipal Act, as amended, Council proceeds to a “Closed Session” at 5:32 p.m. in order to attend to a matter pertaining to:
a) The security of the property of the Municpiality (Municipal Act, 2001, ch.25, s.239(2)(a)). CARRIED

#286-20-17 B. Reid – H. Moggy

THAT we adjourn from our Closed Session at 5:36 p.m., approve the minutes of the Closed Session of October 3, 2017 and resume our regular meeting. CARRIED

CLOSING:

#287-20-17 H. Moggy – B. Reid

THAT we adjourn until the next regular meeting or call of the Chair. CARRIED

________________________ _________________________

Paul Moffatt, MAYOR Jeremy Rody, CLERK

5:40 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

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