Township of Assiginack Agenda
REGULAR MEETING OF COUNCIL
To Be Held in the Council Chambers
Tuesday, November 7, 2017 at 5:00 p.m.
Council’s Regular Meeting Agenda
For consideration:
1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof
2. ANNOUNCEMENTS
3. ADOPTION OF MINUTES
a) Regular Council Meeting of October 17, 2017
b) Hilly Grove Cemetery Board Meeting of October 27, 2017
c) Manitoulin Centennial Manor Board Meeting of September 21, 2017
d) Sudbury & District Board of Health Meeting of October 19, 2017
e) Manitoulin Planning Board Meeting of October 24, 2017
4. DELEGATIONS
a) Judith Jones: The Manitoulin Phragmites Project
5. REPORTS
6. ACTION REQUIRED ITEMS
a) Accounts of Payment: General: $184,461.58 Payroll: $38,908.39
b) Tax Appeal Application (Municipal Act, 2001, ch.25, s.357)
c) Manitoulin Streams Request for 2018 Funding Support
d) Manitoulin Student Aid Fund Request
e) Manitoulin Island Cycling Advocates Funding Request
f) Appoint a Member to the Museum Advisory Committee
g) Award RFP2017-05: Demolition of 70 Queen Street
7. INFORMATION ITEMS
a) Town of Amherstburg Resolution
b) Township of Drummond/North Elmsley Resolution
c) Municipality of Morris-Turnberry Resolution
d) Ministry of Education: Plan to Strengthen Rural and Northern Education
e) Minister Steven Del Duca: Town of Espanola’s Connecting Link (Hwy 6)
f) Knox United Church: 2017 Charity Golf Tournament Results
g) Derek Graham, Manitoulin Physician Recruitment Sub-Committee
h) Manitoulin Municipal Association: Support for OCCIAR Project
8. BY-LAWS
a) By-law #17-24: Authorize Services Contract with Ontario Clean Water Agency
9. CLOSED SESSION
a) The security of the property of the Municipality or local board (Municipal Act, 2001, c.25, s.239(2)(a))
b) Personal matters about an Identifiable Individual, including municipal or local board employees (Municipal Act, 2001, c.25, s.239(2)(b))
10. ADJOURNMENT
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THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING
The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, November 7th, 2017 at 5:00 p.m.
Present: Mayor Paul Moffatt, Councillor Robert Case, Councillor Les Fields, Councillor Hugh Moggy, Councillor Brenda Reid
Staff: Jeremy Rody: Clerk, Alton Hobbs: CAO, Ron Cooper: Public Works Superintendent
Press: Alicia McCutcheon, Expositor
Others: Judith Jones: Manitoulin Phragmites Project, Denis Marion: Rate payer
OPENING:
#288-21-17 L. Fields – H. Moggy
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 5:00 p.m., with Mayor Moffatt presiding in the Chair.
CARRIED
AGENDA:
#289-21-17 H. Moggy – L. Fields
THAT the agenda for this meeting be accepted as presented.
CARRIED
DISCLOSURE OF PECUNIARY INTEREST:
Councillor Reid disclosed a direct pecuniary interest in Agenda Item 6A Payroll as her husband is an employee of the Township and an indirect pecuniary interest with Item 6B Tax Appeal Application as the applicant is her sister. She did not take part in any discussion, attempt to influence the vote or vote on the matters.
ANNOUNCEMENTS:
Councillor Reid thanked all of the volunteers who helped with the Haunted Ride which was a huge success. Many volunteers put in a lot of work to make it a great event and plans have already begun for next year’s Haunted Ride.
Councillor Moggy thanked staff and the contractor for fixing the siding on the Roller Mills, which looks much better now and is expected to hold strong against high winds.
ADOPTION OF MINUTES:
#290-21-17 H. Moggy – L. Fields
THAT the minutes of the Regular Council meeting of October 17, 2017, be accepted.
CARRIED
#291-21-17 L. Fields – H. Moggy
THAT the minutes of the Hilly Grove Cemetery Board meeting of October 27, 2017, be accepted.
CARRIED
#292-21-17 H. Moggy – L. Fields
THAT the minutes of the Manitoulin Centennial Manor Board meeting of September 21, 2017, be received.
CARRIED
#293-21-17 H. Moggy – L. Fields
THAT the minutes of the Sudbury & District Board of Health meeting of October 19, 2017, be received.
CARRIED
#294-21-17 L. Fields – H. Moggy
THAT the minutes of the Manitoulin Planning Board meeting of October 24, 2017, be received.
CARRIED
DELEGATIONS:
#295-21-17 L. Fields – H. Moggy
THAT we thank Judith Jones for her presentation to Council on the Manitoulin Phragmites Project and for the work that Judith and her team have completed since 2013.
CARRIED
Note: For more information about phragmites and how it can be properly removed visit the Facebook page (www.facebook.com/manitoulinphrag) or to report the location of phragmites, please email manitoulinphrag@yahoo.com.
REPORTS:
There were none.
ACTION REQUIRED ITEMS:
#296-21-17 H. Moggy – L. Fields
THAT Council authorizes the following Accounts for Payment:
General: $184,461.58
AND THAT the Mayor and administration be authorized to complete cheques #27119 through #27144 and #27150 through #27197 as described in the attached cheque register reports.
CARRIED
#297-21-17 H. Moggy – L. Fields
THAT Council authorizes the following Accounts for Payment:
Payroll: $38,908.39
AND THAT the Mayor and administration be authorized to complete cheques #27114 through #27118 and #27145 through #27149 as described in the attached cheque register reports.
CARRIED
#298-21-17 R. Case – L. Fields
THAT the tax write down of Roll #5111-000-011-00700-0000 be approved as per the tax appeal application and response from MPAC under the authority of the Municipal Act, 2001, ch.25, s.357(d).
CARRIED
#299-21-17 R. Case – B. Reid
THAT we inform Manitoulin Streams that Council will donate $5,000.00 to their organization in the form of waiving that much of the 2018 office rent.
CARRIED
#300-21-17 B. Reid – R. Case
THAT we confirm our 2017 contribution of $300 to the Manitoulin Student Aid Fund and that Mayor Moffatt will represent the Municipality at Awards Night on December 21st, 2017.
CARRIED
#301-21-17 R. Case – B. Reid
THAT we support the Manitoulin Island Cycling Advocates and confirm a $300 financial contribution to the promotion of Manitoulin as a cycling destination at the International Bicycling Show in Toronto.
CARRIED
#302-21-17 B. Reid – R. Case
THAT we appoint Lori Case, as a Community Representative to the Museum Advisory Committee for the remainder of this term of Council.
CARRIED
Note: Agenda Item 6G: Award of RFP 2017-05 Demolition of 70 Queen Street was tabled until the next meeting when it can be confirmed that all proponents are licenced to haul designated substances. For preliminary results of the RFP opening, contact the Municipal Office.
INFORMATION ITEMS:
#303-21-17 B. Reid – R. Case
THAT we acknowledge receipt of the following correspondence items:
a) Town of Amherstburg Resolution
b) Township of Drummond/North Elmsley
c) Municipality of Morris-Turnberry Resolution
d) Ministry of Education: Plan to Strengthen Rural and Northern Education
e) Minister Stevev Del Duca: Town of Espanola’s Connecting Link
f) Knox United Church: 2017 Charity Golf Tournament Results
g) Derek Graham, Manitoulin Physician Recruitment Sub-Committee
h) Manitoulin Municipal Association: Support for OCCIAR Project
CARRIED
BY-LAWS:
#304-21-17 R. Case – B. Reid
THAT By-law #17-24, being a by-law to approve and authorize a services agreement between the Corporation of the Township of Assiginack and the Ontario Clean Water Agency to provide water and wastewater services for the Manitowaning and Sunsite Estates facilities, be given its first, second, and third readings and enacted in open Council.
CARRIED
CLOSED SESSION:
#305-21-17 B. Reid – R. Case
THAT in accordance with By-law #15-30 and Section 239 of the Municipal Act, as amended, Council proceeds to a “Closed Session” at 5:46 p.m. in order to attend to a matter pertaining to:
a) The security of the property of the Municipality (Municipal Act, 2001, ch.25, s.239(2)(a))
b) Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, 2001, ch.25, s.239(2)(b))
CARRIED
#306-21-17 R. Case – B. Reid
THAT we adjourn from our Closed Session at 6:04 p.m., approve the minutes of the Closed Session of October 17, 2017 and resume our regular meeting.
CARRIED
Note: Upon coming out of the in-camera session, Councillor Moggy moved a motion and requested a recorded vote, to rescind resolution #250-17-17 which requested the Burns Wharf Theatre Players to become an incorporated organization and enter into a detailed agreement with the Township for care and control of the theatre building. The motion was not seconded by another member and therefore was not discussed by Council.
CLOSING:
#307-21-17 B. Reid – R. Case
THAT we adjourn until the next regular meeting or call of the Chair.
CARRIED
________________________ _________________________
Paul Moffatt, MAYOR Jeremy Rody, CLERK
6:05 p.m.
These Minutes have been circulated but are not considered Official until approved by Council.
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