Council Meeting - Township of Assiginack

Agenda

To Be Held in the Council Chambers
Tuesday, July 2nd, 2019 at 7:00 p.m.
Council’s Regular Meeting Agenda

For consideration:

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

2. ANNOUNCEMENTS

3. ADOPTION OF MINUTES
a) Regular Council Meeting of June 18, 2019
b) Regular Meeting of Economic Development Committee Meeting of June 18, 2019

4. DELEGATIONS

None

5. REPORTS

a) Treasurer’s Report: Ontario Regulation 284/09- 2019 budget
b) Interim Branding Report to Council
c) MOECC: Manitowaning DWSI Report

6.ACTION REQUIRED ITEMS

a) Accounts for Payment: General: $132,037.22 Payroll: $ 21,943.71
d) Lions Club Summerfest Street Closing Request
e) Township Highway signs
f) 2019 Aggregates Tender Results
g) 70 Queen Street Abatement Tender Results
h) 2019 Ball Diamond Rehabilitation Tender Results
i) Tehkummah Request of Fire Department (Cannister Refilling)

6. INFORMATION ITEMS

None

7. BY-LAWS

a) By-law # 19-08 2019 Tax Ratios By-law
b) By-law # 19-09 2019 Tax Rates By-law
c) By-law # 19-10 2019 Water, Wastewater Rates By-law

8. IN CAMERA

a) Property Issues

9. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, July 2, 2019 at 7:00 p.m.

Present: Mayor Dave Ham
Councillor Hugh Moggy
Councillor Dave McDowell
Councillor Rob Maguire
Councillor Christianna Jones

Staff: Alton Hobbs, CAO, Deputy Clerk
Deb MacDonald, Treasurer
Ron Cooper, Public Works Superintendent
Freda Bond, Tax and Utilities Manager
Jackie White, PEC
Dwayne Elliott, Fire Chief

OPENING:

#163-13-19 D. McDowell – H. Moggy
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 7:00 p.m., with Mayor Ham presiding in the Chair. CARRIED

AGENDA:

#164-13-19 H. Moggy – D. McDowell
THAT the agenda for this meeting be accepted as presented. CARRIED

DISCLOSURE OF PECUNIARY INTEREST:

None

ANNOUNCEMENTS:

Mayor Ham and Council extended their thanks to the staff, fire fighters and other volunteers who worked to provide the Canada Day festivities and fireworks. The event is a benefit to the community.

ADOPTION OF MINUTES:

#165-13-19 D. McDowell – H. Moggy
THAT the Minutes of the Regular Council Meeting of June 18, 2019 be accepted. CARRIED

#166-13-19 H. Moggy – D. McDowell
THAT the Minutes of the Regular Economic Development Committee Meeting of June 18, 2019 be accepted. CARRIED

DELEGATIONS:

NONE

REPORTS:

#167-13-19 D. McDowell – H. Moggy
THAT we accept the Treasurer’s Report: Ontario Regulation 284/09 2019 Budget as presented. CARRIED

#168-13-19 H. Moggy – D. McDowell
THAT we accept the Interim Branding Report to Council as presented. CARRIED

#169-13-19 D. McDowell – H. Moggy
THAT we acknowledge receipt of the Manitowaning DWSI Report from the MOECC. CARRIED

ACTION REQUIRED ITEMS:

#170-13-19 D. McDowell – H. Moggy
THAT Council authorizes the following Accounts for Payment:
General: $132,037.22
AND THAT the Mayor and administration be authorized to complete cheques #28938 through #28974 as described in the attached cheque register report. CARRIED

#171-13-19 H. Moggy – D. McDowell
THAT Council authorizes the following Accounts for Payment:
Payroll: $21,943.71
AND THAT the Mayor and administration be authorized to complete cheques #28931 through #28937 as described in the attached cheque register report. CARRIED

#172-13-19 R. Maguire – C. Jones
THAT Council agrees to close Queen Street from Albert Street to Arthur Street on Sunday, July 21st from 8:30 am till 10:30 am for the purposes of holding a soapbox derby on Summerfest weekend. CARRIED

#173-13-19 C. Jones – R. Maguire
THAT we add universal symbol boards to the two ‘Welcome to Manitowaning’ signs for a cost not to exceed $1,000.00 using Beacon Images. CARRIED

#174-13-19 R. Maguire -C. Jones
THAT WHEREAS the following Tenders were received for the provision of aggregates (inclusive of HST):

Mike Varey Excavating $71,964.05
Calvin Pearson and Son $62,856.25

NOW THEREFORE THAT the tender of Calvin Pearson and Son be accepted. CARRIED

#175-13-19 R. Maguire – C. Jones
THAT WHEREAS the following tenders were received for the ballfield rehabilitation project:

Aggregates: Mike Varey Excavating: $53,517.12

Fencing: Mike Varey Excavating: $91,037.77
M&G Fencing: $57,630.00

AND WHEREAS even with the lowest tenders combined, the costs exceed the project budget;

NOW THEREFORE THAT staff review and make recommendations to Council prior to the next meeting.

CARRIED

INFORMATION ITEMS:

NONE

BY-LAWS:

#176-13-19 C. Jones – R. Maguire
THAT By-law # 19-08, being a by-law to set the tax Ratios for municipal purposes for the year 2019 be given first, second and third readings and enacted in Open Council. CARRIED

#177-13-19 R. Maguire – C. Jones
THAT By-law # 19-09, being a by-law to adopt the tax rates and to further provide for penalty and interest in default thereof for 2019 be given first, second and third reading and enacted in open Council. CARRIED

#178-13-19 C. Jones -R. Maguire
THAT By-law # 19-10, being a by-law to set the annual water rates for the Sunsite Estates Subdivision and the annual water and wastewater rates for Manitowaning be given first, second and third readings and enacted in open Council. CARRIED

CLOSED SESSION:

#179-13-19 R. Maguire – C. Jones
THAT in accordance with By-law # 02-02 as amended and Section 239 of the Municipal Act as amended, Council proceed to a Closed Session (in camera) at 7:20 pm in order to attend to a matter pertaining to:
a) Proposed or pending acquisition or disposition of land by the municipality or local board. CARRIED

#180-13-19 C. Jones – R. Maguire
THAT we adjourn from our closed session at 7:55 pm, accept the Minutes of the Closed Session of June 18, 2019 and resume our Regular Meeting. CARRIED

CLOSING:

#181-13-19 R. Maguire – C. Jones
THAT we adjourn until the next regular meeting or call of the Chair. CARRIED

________________________ _________________________
David Ham, MAYOR Alton Hobbs, CAO/DEPUTY CLERK

8:00 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

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