REGULAR MEETING OF COUNCIL
To Be Held in the Council Chambers
Tuesday, January 15th, 2019 at 5:00 p.m.
Council’s Regular Meeting Agenda
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof
3. ADOPTION OF MINUTES
a) Regular Council Meeting of January 2, 2018
b) Community Policing Advisory Committee Meeting Minutes October 3, 2018
a) Manitoulin Island Cycling Advocates
b) Sylvie Thibault, Rural Economic Development Fund Re-Branding Study
c) Rob Mellan: Escarpment Biosphere Trails
6. ACTION REQUIRED ITEMS
a) Accounts of Payment: General: $93,257.01 – Payroll: $19,621.13
b) Used Truck Research Committee
c) Appointment of MTA Committee Member
d) Leask Bay Shores Lane Maintenance Request
7. INFORMATION ITEMS
a) Ministry of Tourism, Culture and Sport: Ontario Tourism Strategy Meeting
b) Manitoulin Tourism Association Emergency Meeting
c) Freelandt Caldwell Reilly Audit Bulletin
d) S.S. Norisle Refit Project Reinstatement
a) By-law #19-01: Amend By-law #15-30: Procedural By-law – Council Meeting Times
b) By-law #19-02: Appointment of an Integrity Commissioner
9. CLOSED SESSION
a) The Security of the Property of the Municipality or local board (Municipal Act, 2001, ch.25, s.239(2)(a))
THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING
The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, January 15, 2019 at 5:00 p.m.
Present: Mayor Dave Ham, Councillor Hugh Moggy, Councillor Dave McDowell, Councillor Rob Maguire, Councillor Christianna Jones
Staff: Alton Hobbs, CAO/Deputy Clerk; Deb MacDonald, Treasurer; Ron Cooper, Public Works Superintendent; Jackie White, PEC; Freda Bond, Tax Accounts Manager
Press: Alicia McCutcheon, Expositor
#14-02-19 D. McDowell – H. Moggy
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 5:00 p.m., with Mayor Ham presiding in the Chair. CARRIED
#15-02-19 D. McDowell – H. Moggy
THAT the agenda for this meeting be accepted as presented. CARRIED
DISCLOSURE OF PECUNIARY INTEREST:
ADOPTION OF MINUTES:
#16-02-19 D. McDowell – H. Moggy
THAT the Minutes of the Regular Council meeting of January 2, 2019, be accepted. CARRIED
#17-02-19 D. McDowell – H. Moggy
THAT the Minutes of the Community Policing Advisory Committee Meeting of October 3, 2018 be received. CARRIED
#18-02-19 D. McDowell – H. Moggy
THAT we thank the Manitoulin Island Cycling Advocates for their presentation to Council. CARRIED.
Guy Neilson of MICA gave a video based presentation to Council outlining the growing benefits of cycling in general and MICA’s efforts in support of cycling initiatives on the Manitoulin specifically. Council expressed its agreement with MICA’s goals and continued support of its efforts.
#19-02-19 D. McDowell – H. Moggy
THAT we thank Sylvie Thibault for her presentation regarding the re-branding study funded through the Rural Economic Development Fund. CARRIED.
Sylvie explained that this study was based on a continuation for the Strategic Plan adopted by the previous Council and that her study would be heavy on stakeholder consultation via her going where people, were and asking questions, rather than by holding a series of public meetings. Regular reports will be given to Council and a solid, timely community profile is the expected result. This profile will be an asset to the anticipated Economic Development Officer and future initiatives.
Councillor Moggy gave a verbal report on the MTA Operations Committee meeting of January 14th, 2019. He believes that issues between the MTA and NEMI can be attributed to miscommunications and feels that steps will be taken to correct this and clear up outstanding issues.
Councillor McDowell reported on the CPAC meeting and explained that he asked that the OPP be made aware of Highway Traffic Act implications on the operation of farm equipment.
ACTION REQUIRED ITEMS:
#20-02-19 H. Moggy – D. McDowell
THAT Council authorizes the following Accounts for Payment:
AND THAT the Mayor and administration be authorized to complete cheques #28475 through #28500 as described in the attached cheque register report. CARRIED
#21-02-19 H. Moggy – D. McDowell
THAT Council authorizes the following Accounts for Payment:
AND THAT the Mayor and administration be authorized to complete cheques #28470 through #28474 as described in the attached cheque register report. CARRIED
#22-02-19 D. McDowell – H. Moggy
THAT WHEREAS Public Works will require the replacement of a single axle truck in the short term;
AND WHEREAS researching and purchasing a used vehicle would save the Municipality a significant amount on the replacement cost;
NOW THEREFORE BE IT RESOLVED THAT Councillor McDowell and the Superintendent of Public Works be appointed to a ‘Used Truck Research Committee’ for the purpose outlined above;
AND FURTHER THAT the Committee report to Council when they have found a suitable unit. CARRIED.
#23-02-19 H. Moggy – D. McDowell
THAT Councillor Moggy be appointed to the Manitoulin Tourism Association Operations Committee as the representative from Assiginack, effective immediately. CARRIED.
Council received a letter from the Leask Bay Cottagers Association requesting that Council consider assuming Leask Bay Shores Lane as a municipal road. Council members were reluctant to make a decision on this matter without considering the impact of a decision on similar private roads and rights of way within the Municipality.
After a round table discussion, it was determined that Council would consider the formation of a Committee that would be tasked with reviewing such applications and Staff was instructed to poll members on their individual positions and prepare a Committee resolution for the next meeting.
#24-02-19 C. Jones – R. Maguire
THAT we acknowledge receipt of the following correspondence items:
- Ministry of Tourism Culture and Sport: Ontario Tourism Strategy Meeting Letter
- Manitoulin Tourism Association Operations Committee Emergency Meeting Notice
- Freelandt, Caldwell, Reilly Audit Bulletin
- S.S. Norisle Refit Project Re-Instatement
#25-02-19 R. Maguire – C. Jones
THAT By-law # 19-01, being a by-law to amend By-Law # 15-30, being a by-law to govern the proceedings of Council and Committees and Boards of Council be given first, second and third readings and enacted in Open Council. CARRIED.
#26-02-19 C. Jones – R. Maguire
THAT By-law # 19-02, being a by-law to authorize the appointment of an Integrity Commissioner for the Township of Assiginack be given first, second and third readings and enacted in Open Council. CARRIED.
#27-02-19 C. Jones – R. Maguire
THAT in accordance with By-law # 15-30 and Section 239 of the Municipal Act as amended, Council proceed to a Closed Session at 5:40 pm in order to attend to a matter pertaining to:
- Security of the Property of the Municipality or Local Board.
#28-02-19 R. Maguire – C. Jones
THAT we adjourn from our Closed Session at 6:05 pm, approve the Minutes of the Closed Session of January 2, 2019 and resume the Regular Council Meeting. CARRIED.
#29-02-19 R. Maguire – C. Jones
THAT we adjourn until the next regular meeting or call of the Chair. CARRIED
David Ham, MAYOR Alton Hobbs, CAO/DEPUTY CLERK
These Minutes have been circulated but are not considered Official until approved by Council.Download