Council Meeting - Township of Assiginack

Agenda

NOTE: The February 7th meeting was cancelled because Council did not have a quorum. The items from the February 7th Agenda will be considered at the February 21st meeting. Please see the February 7th agenda for background information on those items. Only the new agenda items are attached to this file.

REGULAR MEETING OF COUNCIL
To Be Held in the Council Chambers
Tuesday, February 21, 2017 at 5:00 p.m.
Council’s Regular Meeting Agenda

For consideration:

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

2. ANNOUNCEMENTS

3. ADOPTION OF MINUTES
February 7th Agenda
a) Regular Council Meeting of January 17, 2017
b) Special Council Meeting of January 26, 2017
c) Assiginack Public Library Board Meeting of December 19, 2016
February 21st Agenda
d) Manitoulin East Municipal Airport Commission Meeting of February 6, 2017 (p.3)
e) Sudbury & District Board of Health Meeting of January 19, 2017 (p.4)

4. DELEGATIONS

5. REPORTS
February 7th Agenda
a) Staff Report: Automatic Greaser / Grader Repairs
February 21st Agenda
b) OCWA Report: Manitowaning Lagoon Engineering Study on Aeration System (p.18)

6. ACTION REQUIRED ITEMS
a) Accounts of Payment: General: $344,726.49 Payroll: $36,996.04 (p.59)

February 7th Agenda
b) Donation Request: Fixing our Felines
c) Donation Request: Ride Manitoulin Motorcycle Rally 2017
d) Appointment of a Water & Wastewater Committee
e) Accept 2016 Financial Audit Preparation Letter
February 21st Agenda
f) Municipal Drain Registration (p.64)

7. INFORMATION ITEMS
February 7th Agenda
a) Ministry of Housing: Promoting Affordable Housing Act, 2016
b) Leask Bay Shores Lane Request Correspondence
c) Phoenix Emergency Management Logic
d) City of Owen Sound Resolution: Gas Tax Funding Formula
e) Sudbury & District Health Unit Resolution Correspondence
f) CPAA: Postal Banking Letter
g) Ministry of Agriculture, Food, and Rural Affairs: RED Program
h) Public Works Garage Energy Production Report
February 21st Agenda
i) Manitoulin Health Centre Letter (p.65)
j) Rick McCutcheon Letter (p.67)

8. BY-LAWS
February 7th Agenda
a) By-law #17-03: Authorize an Agreement with Xplornet Communications Inc.
b) By-law #17-04: Memorandum of Understanding: Chief Building Official
February 21st Agenda
c) By-law #17-05: Authorize an Agreement with the City of Greater Sudbury (p.69)
d) By-law #17-06: Authorize an Agreement with the Manitowaning Agricultural Society (p.93)

9. CLOSED SESSION
a) Litigation, potential litigation, including matters before administrative tribunals affecting the Municipality or local board (Municipal Act, 2001, c.25, s.239(2)(e))

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR COUNCIL MEETING

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, February 21^st, 2017 at 5:00 p.m.

Present: Mayor Paul Moffatt, Councillor Les Fields, Councillor Robert Case, Councillor Brenda Reid, Councillor Hugh Moggy

Staff: Alton Hobbs, CAO, Jeremy Rody, Clerk, Ron Cooper, Public Works Superintendent

Press: Alicia McCutcheon, Expositor

OPENING:

#029-03-17 L. Fields – H. Moggy

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 5:00 p.m., with Mayor Moffatt presiding in the Chair. CARRIED

AGENDA:

#030-03-17 H. Moggy – L. Fields

THAT the agenda for this meeting be accepted as presented. CARRIED

DISCLOSURE OF PECUNIARY INTEREST:

Councillor Reid disclosed a direct pecuniary interest in Agenda Item 6A Payroll as her husband is an employee of the Township. She did not take part in any discussion, attempt to influence the vote or vote on the matter.

ANNOUNCEMENTS:

Councillor Moggy reported from the last Community Policing Advisory Committee meeting that the Espanola and Manitoulin OPP detachments will be merging on April 5^th, 2017. However, there is still no official confirmation of where the new detachment head office will be located, although it looks like it will be in Little Current.

Mayor Moffatt announced that it is the 50^th Anniversary of the Centennial Manor and there will be a celebration Gala on May 6^th, 2017, tickets can be purchased for this fundraising event.

ADOPTION OF MINUTES:

#031-03-17 L. Fields – H. Moggy

THAT the minutes of the Regular Council meeting of January 17, 2017, be accepted. CARRIED

#032-03-17 H. Moggy – L. Fields

THAT the minutes of the Special Council meeting of January 26, 2017, be accepted. CARRIED

#033-03-17 L. Fields – H. Moggy

THAT the minutes of the Assiginack Public Library Board meeting of December 19, 2016, be accepted. CARRIED

#034-03-17 H. Moggy – L. Fields

THAT the minutes of the Manitoulin East Municipal Airport Commission meeting of February 6, 2017, be accepted. CARRIED

#035-03-17 L. Fields – H. Moggy

THAT the minutes of the Sudbury & District Board of Health meeting of January 19, 2017, be received. CARRIED

DELEGATIONS:

There were no delegations.

REPORTS:

#036-03-17 H. Moggy – L. Fields

THAT the Public Works Superintendent’s staff report titled, “Automatic Greaser / Grader Repairs,” be accepted. CARRIED

#037-03-17 L. Fields – H. Moggy

THAT the OCWA report titled, “Manitowaning Lagoon: Preliminary Engineering Study Report Aeration System,” be accepted. CARRIED

ACTION REQUIRED ITEMS:

#038-03-17 L. Fields – H. Moggy

THAT Council authorizes the following Accounts for Payment:

General: $344,726.49

AND THAT the Mayor and administration be authorized to complete cheques #26343 through #26392 and #26398 through #26430 as described in the attached cheque register reports. CARRIED

#039-03-17 H. Moggy – L. Fields

THAT Council authorizes the following Accounts for Payment:

Payroll: $36,996.04

AND THAT the Mayor and administration be authorized to complete cheques #26338 through #26342 and #26393 through #26397 as described in the attached cheque register reports. CARRIED

#040-03-17 H. Moggy – L. Fields

THAT the annual donation of $200 to the local Fixing our Felines group be approved for the 2017 budget. CARRIED

#041-03-17 B. Reid – R. Case

THAT the sponsorship request from Ride Manitoulin Motorcycle Rally be added to the donation request list for consideration in the 2017 budget. CARRIED

#042-03-17 R. Case – B. Reid

THAT Council approves a Water Committee to be formed by appointing Councillor Leslie Fields, Community Representative Phil Blake, Clerk Jeremy Rody and CAO Alton Hobbs;

AND THAT the Water Committee will operate under the following mandate:

Determine whether a call for proposals or negotiation with OCWA for the next five years should be undertaken;
If it is a Call for Proposals, develop the terms and oversee the process, including interviewing prospective companies;
Develop mechanisms within the next contract that require the operating authority to investigate and report on possible cost savings or discrepancies between ours and similar plant operations in other communities
Meet semi-annually with the operating authority to review operations.
Report regularly to Council. CARRIED

#043-03-17 B. Reid – R. Case

THAT Council accepts the 2016 Audit Preparation Letter from Freelandt, Caldwell, Reilly;

AND THAT Council is authorized to contact the auditors directly if they have any concerns regarding the pre-audit questions outlined in the letter. CARRIED

#044-03-17 R. Case – B. Reid

THAT WHEREAS Council has previously approved a municipal drain maintenance plan for the Township;

AND THAT Council approves the Drainage Superintendent’s recommendation to submit a Municipal Drain Registration form to the Ministry of Natural Resources and Forestry, for a cost not to exceed $3,000. CARRIED

INFORMATION ITEMS:

#045-03-17 B. Reid – R. Case

THAT we acknowledge receipt of the following correspondence items:

a) Ministry of Housing: Promoting Affordable Housing Act, 2016
b) Leask Bay Shores Lane Request Correspondence
c) Phoenix Emergency Management Logic
d) City of Owen Sound Resolution: Gas Tax Funding Formula
e) Sudbury & District Health Unit Resolution Correspondence
f) CPAA: Postal Banking Letter
g) Ministry of Agriculture, Food, and Rural Affairs: RED Program
h) Public Works Garage Energy Production Report
i) Manitoulin Health Centre Letter
j) Rick McCutcheon Letter. CARRIED

BY-LAWS:

#046-03-17 R. Case – B. Reid

THAT By-law #17-03, being a by-law to authorize an agreement with Xplornet Communications Inc. for the lease of real property owned by the Township be given its first, second, and third readings and finally passed in open Council. CARRIED

#047-03-17 B. Reid – R. Case

THAT By-law #17-04, being a by-law to authorize a memorandum of understandings between the Township and Gerry Strong be given its first, second, and third readings and finally passed in open Council. CARRIED

#048-03-17 R. Case – B. Reid

THAT By-law #17-05, being a by-law to authorize a recyclables acceptance agreement with the City of Greater Sudbury be given its first, second, and third readings and finally passed in open Council. CARRIED

#049-03-17 B. Reid – R. Case

THAT By-law #17-06, being a by-law to authorize an agreement with the Manitowaning Agricultural Society be given its first, second, and third readings and finally passed in open Council. CARRIED

CLOSED SESSION:

#050-03-17 R. Case – B. Reid

THAT in accordance with By-law #15-30 and Section 239 of the Municipal Act, as amended, Council proceeds to a “Closed Session” at 5:22 p.m. in order to attend to a matter pertaining to:

e) Litigation, potential litigation, including matters before administrative tribunals affecting the Municipality. CARRIED

#051-03-17 B. Reid – R. Case

THAT we adjourn from our Closed Session at 5:29 p.m., approve the minutes of the Closed Session of January 26, 2017 and resume our regular meeting. CARRIED

CLOSING:

#052-03-17 R. Case – B. Reid

THAT we adjourn until the next regular meeting or call of the Chair. CARRIED

________________________ ________________________

Paul Moffatt, MAYOR Jeremy Rody, CLERK

5:40 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

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