Agenda
REGULAR MEETING OF COUNCIL
To Be Held in the Council Chambers
Tuesday, March 6th, 2018 at 5:00 p.m.
Council’s Regular Meeting Agenda
For consideration:
1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof
2. ANNOUNCEMENTS
3. ADOPTION OF MINUTES
a) Regular Council Meeting of February 6, 2018
b) Special Council Meeting of February 12, 2018
c) Manitoulin East Municipal Airport Commission Meeting of February 5, 2018
d) Manitoulin Centennial Board of Management Meeting of January 18, 2018
e) Assiginack Public Library Board Meeting of January 15, 2018
f) Public Health Sudbury & Districts Board Meeting of February 15, 2018
g) Community Policing Advisory Committee Meeting November 15, 2017
4. DELEGATIONS
5. REPORTS
a) Assiginack Landfill Site Inspection Report
b) Annual Report for the Sunsite Estates Water Treatment Plant
c) Annual Report for the Manitowaning Water Treatment Plant
6. ACTION REQUIRED ITEMS
a) Accounts of Payment: General: $211,607.71 Payroll: $37,416.44
b) Approve Lottery Licences: Manitoulin Minor Hockey Association
c) Fire Hall Cost Estimates
d) Water Treatment Plant Membrane Replacement Project
e) Assiginack Child Care Summer Space Request
7. INFORMATION ITEMS
a) Town of Lakeshore re: Marijuana Tax Revenue
b) Town of Essex re: Offering School Property to Municipalities
c) Manitoulin-Sudbury DSB Fourth Quarter Activity Report
d) Vigor Clean Tech Energy Production Report
8. BY-LAWS
a) By-law #18-05: Authorize Service Agreement with Computrek
9. CLOSED SESSION
a) The security of the property of the Municipality or Local Board (Municipal Act, 2001, c.25, s.239(2)(a))
10. ADJOURNMENT
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THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING
The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, March 6th, 2018 at 5:00 p.m.
Present: Mayor Paul Moffatt, Councillor Robert Case, Councillor Les Fields, Councillor Brenda Reid
Excused: Councillor Hugh Moggy
Staff: Jeremy Rody: Clerk, Alton Hobbs: CAO, Ron Cooper: Public Works Superintendent
Press: Alicia McCutcheon, Expositor
Others: Dwayne Elliott: Fire Chief, B.J. Lafleur: Deputy Fire Chief, Dave McDowell
OPENING:
#058-05-18 B. Reid – L. Fields
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 5:00 p.m., with Mayor Moffatt presiding in the Chair. CARRIED
AGENDA:
#059-05-18 L. Fields – R. Case
THAT the agenda for this meeting be accepted as presented. CARRIED
DISCLOSURE OF PECUNIARY INTEREST:
Councillor Reid disclosed a direct pecuniary interest in Agenda Item 6A Payroll as her husband is an employee of the Township. She did not take part in any discussion, attempt to influence the vote or vote on the matter.
ANNOUNCEMENTS:
There were no announcements.
ADOPTION OF MINUTES:
#060-05-18 B. Reid – L. Fields
THAT the minutes of the Regular Council meeting of February 6, 2018, be accepted. CARRIED
#061-05-18 B. Reid – L. Fields
THAT the minutes of the Special Council meeting of February 12, 2018, be accepted. CARRIED
#062-05-18 L. Fields – R. Case
THAT the minutes of the Manitoulin East Municipal Airport Commission meeting of February 5, 2018, be accepted. CARRIED
#063-05-18 B. Reid – L. Fields
THAT the minutes of the Manitoulin Centennial Manor Board of Management meeting of January 18, 2018, be received. CARRIED
#064-05-18 L. Fields – B. Reid
THAT the minutes of the Assiginack Public Library Board meeting of January 15, 2018, be accepted. CARRIED
#065-05-18 R. Case – L. Fields
THAT the minutes of the Public Health Sudbury & Districts Board meeting of February 15, 2018, be received. CARRIED
#066-05-18 L. Fields – R. Case
THAT the minutes of the Community Policing Advisory Committee meeting of November 15, 2017, be received. CARRIED
DELEGATIONS:
There were none.
REPORTS:
#067-05-18 R. Case – L. Fields
THAT the Solid Non-Hazardous Waste Site Inspection Report as conducted and prepared by the Ministry of Environment and Climate Change, be received. CARRIED
#068-05-18 L. Fields – R. Case
THAT the 2017 Annual and Summary Reports for the Sunsite Estates and Manitowaning Water Treatment Plants, as prepared by OCWA, be received. CARRIED
ACTION REQUIRED ITEMS:
#069-05-18 R. Case – L. Fields
THAT Council authorizes the following Accounts for Payment:
General: $211,607.71
AND THAT the Mayor and administration be authorized to complete cheques #27464 through #27477 and #27484 through #27504 and #27509 through #27534 as described in the attached cheque register reports. CARRIED
#070-05-18 L. Fields – R. Case
THAT Council authorizes the following Accounts for Payment:
Payroll: $37,416.44
AND THAT the Mayor and administration be authorized to complete cheques #27478 through #27483 and #27505 through #27508 as described in the attached cheque register reports. CARRIED
#071-05-18 B. Reid – R. Case
THAT Council approves the following lottery licences subject to the applications submitted:
1. Manitowaning Minor Hockey Association: Blanket 50/50 Raffle
2. Manitowaning Minor Hockey Association: Penny Raffle
CARRIED
#072-05-18 R. Case – B. Reid
THAT Assiginack Council approves Tulloch Engineering to prepare the tender documents for the proposed new fire hall project based on the February 15th preliminary cost estimates and building dimensions. CARRIED
#073-05-18 R. Case – L. Fields
THAT Assiginack Council approves the Ultrafiltration System Retrofit of the Sunsite Estates and Manitowaning Water Treatment Plants as proposed in the exp Services report dated September 25, 2017;
AND THAT this project will be funded by the Township’s OCIF formula funding allocation over the next three years (2018-2020) which will cover the entire cost of the project. CARRIED
INFORMATION ITEMS:
#074-05-18 B. Reid – R. Case
THAT we acknowledge receipt of the following correspondence items:
a) Town of Lakeshore: Marijuana Tax Revenue
b) Town of Essex: Offering School Property to Municipalities
c) Manitoulin-Sudbury DSB Fourth Quarter Activity Report
d) Vigor Clean Tech Energy Production Report.
CARRIED
BY-LAWS:
#075-05-18 L. Fields – B. Reid
THAT By-law #18-05, being a by-law to authorize an agreement with Computrek to provide information technology services and support, be given its first, second, and third readings and enacted in open Council. CARRIED
CLOSED SESSION:
#076-05-18 R. Case – L. Fields
THAT in accordance with By-law #15-30 and Section 239 of the Municipal Act, as amended, Council proceeds to a “Closed Session” at 5:21 p.m. in order to attend to a matter pertaining to:
a) The security of the property of the Municipality of local board. CARRIED
#077-05-18 B. Reid – R. Case
THAT we adjourn from our Closed Session at 6:00 p.m., approve the minutes of the Closed Session of February 6, 2018 and resume our regular meeting. CARRIED
CLOSING:
#078-05-18 L. Fields – B. Reid
THAT we adjourn until the next regular meeting or call of the Chair. CARRIED
________________________ _________________________
Paul Moffatt, MAYOR Jeremy Rody, CLERK
6:05 p.m.
These Minutes have been circulated but are not considered Official until approved by Council.
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