SPECIAL MEETING OF COUNCIL
Tuesday, March 28, 2023 7:00 pm
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof
a) Land Acknowledgement Requests
3. ADOPTION OF MINUTES
6. ACTION REQUIRED ITEMS
a) Public Works Departmental Pre Budget Review
b) Hilly Grove Cemetery Rates Review
7. INFORMATION ITEMS
9. CLOSED SESSION
THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE SPECIAL COUNCIL MEETING
The Special Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, March 28, 2023, at 7:00 pm.
Present: Mayor Brenda Reid
Councillor Dwayne Elliott
Councillor Janice Bowerman
Councillor Jennifer Hooper
Councillor Robert Maguire
Staff: Alton Hobbs, CAO, Deputy Clerk
Deb MacDonald, Treasurer
Freda Bond, Tax and Utilities Manager
Jackie White, Public Events Coordinator
Ron Cooper, Public Works Superintendent
#065-06-2023 J. Bowerman – D. Elliott
THAT the Special Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 7:00 pm, with a quorum of members present, with Mayor Reid presiding in the Chair. CARRIED
THAT we adopt the agenda for this meeting as presented. CARRIED
DISCLOSURE OF PECUNIARY INTEREST:
ADOPTION OF MINUTES:
ACTION REQUIRED ITEMS:
6A) There was discussion held on the circulated report from the Public Works Superintendent and during that time he made clarifications to the report. It is for equipment as 2023, that the 2016 Plow Truck noted is a Western Star, and that the current grader was purchased new 2021. The Backhoe would likely be the next piece of equipment to be replaced.
Questions for the landfill were briefly discussed and were deferred for a special meeting held at a later date. The questions included driveway location, current space and removal of various accumulated segregated waste piles, electronics disposal and the availability of any programmes to help with waste diversion.
Dock pontoons are requiring some maintenance and as such there may be a reduction of the available slips for the current season, estimating two or three until the process is finished. Boat launches, High Falls Park and other public restrooms, Porta-Potty units owned by the municipality will be available, more picnic tables were also discussed for clarification purposes.
Road maintenance was discussed, this is the year that we will survey usage of the roads with the last one being done in 2016. The resurfacing of the roads is done on a rotational basis for the 41 kms having tar and chip. The distance completed in prior years was 7 km/yr and with the difficulty in securing the contractors we will look at tripling over a three-year term. Further discussions were held on the bases of the roads, how roads are holding up, and that there are five new roads rolled into the current circulation for year-round maintenance, three of which have no base or ditches. The Arthur and Queen Street ends abutting the pavement, manhole repairs were considered. The standard of maintenance going forward will be reviewed against the usage reports.
Red Lodge is expected to receive gravel this year after the crush last year with a forecast to hardtop resurfacing in 2024. There currently is no boundary road agreement in place.
Other projects with a potential capital component that were reviewed were sheet pilings and a salt shed.
Direction to Public Works Superintendent to seek truck pricing directly from any local supplier as no applications had been received at the time of the meeting. It was suggested that we will require 3 trucks in our rotation of units over a 15-year period.
6B) There was discussion held, report circulated with comparisons of the currently active rates of various Municipalities of Manitoulin along with others from the geographical areas between Sault Ste Marie and Toronto. There was discussion on the subsidizing the municipality currently does for the operations of the cemetery and how the cemetery is moving towards reducing that. There was a discussion of creating a reserve for the cemetery using an undetermined percentage to allow for greater flexibility in maintenance projects. The capital funds and other future projects noted were the purchase of Columbariums, the Chapel, fencing and gates.
#066-06-2023 R. Maguire – D. Elliott
BE IT RESOLVED THAT By-law # 2023-04, being a By-law to amend the regulations and rates in effect in the Hilly Grove Cemetery be given first, second and third and final reading and enacted in open Council. CARRIED
#067-06-2023 J. Bowerman – D. Elliott
THAT we adjourn at 8:10 pm until the next regular meeting or call of the Chair. CARRIED
Brenda Reid, MAYOR Alton Hobbs, CAO/DEPUTY CLERK
*These Minutes have been circulated but are not considered Official until approved by Council.Download