Council Meeting - Township of Assiginack

Agenda

REGULAR VIRTUAL MEETING OF COUNCIL
Via ZOOM
Tuesday, April 6, 2021 5:00 pm
AGENDA

For Consideration:

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

2. ANNOUNCEMENTS

3. ADOPTION OF MINUTES
a) Regular Virtual Meeting of March 9, 2021
b) Regular Meeting of Manitoulin East Municipal Airport Commission Meeting of March 1, 2021

4. DELEGATIONS
None

5. REPORTS
a) Manitowaning Lagoon System Annual Report 2020
b) Water System Financial Plan 2021
c) 2020 Assiginack Public Library Annual Report

6. ACTION REQUIRED ITEMS
a) Accounts for Payment : General $ 220,783.61
Payroll: $ 63,578.23
b) Consent Application B 04-21 Recommendation
c) Community Safety and Well Being Report Requirements
d) Unopened Road Allowance Closure Requests
e) Declare Clover Valley School House Surplus

7. INFORMATION ITEMS
a) Stantec Swing Bridge Correspondence

8. BY-LAWS
a) By-law # 21-05 Agreement with Office of Fire Marshal Fire Department Funding

9. CLOSED SESSION
a) Personnel and Land Issues

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held and hosted by way of a Zoom Conference call on Tuesday, April 6, 2021 at 5:05 pm.

Present: Mayor Dave Ham
Councillor Dave McDowell
Councillor Rob Maguire
Councillor Christianna Jones
Councillor Hugh Moggy – 5:15 pm

Staff: Alton Hobbs, CAO, Deputy Clerk
Deb MacDonald, Treasurer
Freda Bond, Tax and Utilities Manager
Jackie White, PEC
Ron Cooper, Public Works Superintendent

PRESS Alicia McCutcheon Expositor

OPENING:

#049-04-2021 D. McDowell – C. Jones
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 5:05 pm, with a quorum of members present virtually, with Mayor Ham presiding in the Chair. CARRIED

AGENDA:

#050-04-2021 C. Jones – R. Maguire
THAT we confirm the attendance of a majority of the Members of Council electronically (on Zoom) and amend the agenda by adding 6 f) Planning consultant RFP results. CARRIED

DISCLOSURE OF PECUNIARY INTEREST:

NONE

ANNOUNCEMENTS:

NONE

ADOPTION OF MINUTES:

#051-04-2021 R. Maguire – D. McDowell
THAT the Minutes of the Regular Council Meeting of March 9, 2021 be accepted. CARRIED

#052-04-2021 D. McDowell- C. Jones
THAT the Minutes of the Manitoulin East Municipal Airport Commission Meeting of March 1, 2021 be accepted. CARRIED

DELEGATIONS:

NONE

REPORTS:

#053-04-2021 R. Maguire – C. Jones
THAT we acknowledge receipt of the 2020 Annual Report on the Manitowaning Lagoon System from OCWA. CARRIED

#054-04-2021 R. Maguire – D. McDowell
THAT we acknowledge receipt of the 2021 Water System Financial Plan as required by O. Regulation 453/07;

AND THAT we ask the Ministry what plans they have to assist systems that are demonstrably not financially viable. CARRIED

#055-04-2021 C. Jones – R. Maguire
THAT we acknowledge receipt of the 2020 Assiginack Public Library Annual Report. CARRIED

ACTION REQUIRED ITEMS:

#056-04-2021 D. McDowell – C. Jones
THAT Council authorizes the following Accounts for Payment:
General: $220,783.61;
AND THAT the Mayor and administration be authorized to complete cheques #30706 through #30732 and #30740 through #30771and #30781 through #30807 as described in the attached cheque register report. CARRIED

#057-04-2021 C. Jones – R. Maguire
THAT Council authorizes the following Accounts for Payment:
Payroll: $63,578.23;
AND THAT the Mayor and administration be authorized to complete cheques #30772 through #30777 and #30697 through #30705 and #30733 through #30739 as described in the attached cheque register report. CARRIED

#058-04-2021 H. Moggy – D. McDowell
THAT we inform the Manitoulin Planning Board that we have no objection to Consent Application B04-21. CARRIED

#059-04-2021 R. Maguire – C. Jones
THAT Staff be authorized to participate in a group RFP with other Island municipalities to acquire the services of a Consultant to prepare the required Community Safety and Well Being Plan. CARRIED

#060-04-2021 D. McDowell – H. Moggy
THAT we give notice that we are prepared to stop, close and sell 3,800 square feet to the owner of the adjacent lands, being Part 1 of Plan 31R-2197 pursuant to the policy outlined in By-law #18-28. CARRIED

#061-04-2021 C. Jones – R. Maguire
THAT we give notice that we are prepared to stop up, close and sell the unopened road allowance to the owner of the adjacent lands, the developers of Plan of subdivision 2021-01 pursuant to the policy outlined in By-law #18-28. CARRIED

#062-04-2021 H. Moggy – D. McDowell
THAT we declare Assiginack Township, Concession 7, part Lot 28 as being surplus to our needs and advertise it for sale;

AND THAT preference will be given to applicants willing to maintain its past use. CARRIED

#063-04-2021 D. McDowell – H. Moggy
THAT Whereas J L Richards has submitted a proposal to oversee the application and adoption process for our comprehensive zoning by-law;

NOW THEREFORE THAT Staff be authorized to prepare and execute the necessary contract and inform the Manitoulin Planning Board of our preferred method of proceedings. CARRIED

INFORMATION ITEMS:

#064-04-2021 R. Maguire – C. Jones
THAT we acknowledge receipt of the following correspondence items:
a) Stantec Swing Bridge Correspondence

CARRIED

BY-LAWS:

#065-04-2021 R. Maguire – C. Jones
BE IT RESOLVED THAT By-law #21-05, being a by-law to Authorize an Agreement with the Office of the Fire Marshal for Fire Department Funding be given first, second and final reading and enacted in Open Council. CARRIED

CLOSED SESSION:

#066-04-2021 H. Moggy – D. McDowell
BE IT RESOLVED THAT in accordance with By-law #02-02 as amended and Section 239 of the Municipal Act, Council proceed to a closed session (in camera) at 5:20 pm in order to attend to a matter pertaining to:
a) A proposed or pending acquisition of land by the Municipality.
CARRIED

#067-04-2021 D. McDowell – H. Moggy
THAT we adjourn from our closed session at 5:25 pm and resume our Regular Meeting. CARRIED

CLOSING:

#068-04-2021 C. Jones – R. Maguire
THAT we adjourn until the next regular meeting or call of the Chair. CARRIED

________________________ _________________________
David Ham, MAYOR Alton Hobbs, CAO/DEPUTY CLERK

5:30 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

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