Council Meeting - Township of Assiginack

Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR COUNCIL MEETING

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, May 5, 2015 at 7:00 P.M.

Present were Reeve Paul Moffatt, Members Robert Case and Leslie Fields

Excused were Hugh Moggy and Brenda Reid

Staff: CAO: Alton Hobbs Clerk: Jeremy Rody, Treasurer: Deb MacDonald

Press: Alicia McCutcheon, Expositor

OPENING:

#149-10-15 – L. Fields – R. Case

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 7:00 p.m., with Reeve Moffatt presiding in the Chair. CARRIED

AGENDA:

#150-10-15 – L. Fields – R. Case

THAT the agenda for this meeting be amended by adding the following items:

2D) Minutes of the Provincial Offences Act Board of Management meeting of March 31, 2015.

3A) Phil Blake – Assiginack Water and Wastewater Rates

6E) Administrative Office Rehabilitation Project Tender

AND THAT the agenda be accepted as amended. CARRIED

DISCLOSURE OF PECUNIARY INTEREST:

None

ADOPTION OF MINUTES:

#151-10-15 – L. Fields – R. Case

THAT the Minutes of the April 21^st, 2015 Regular Meeting of Council be accepted. CARRIED

#152-10-15 – L. Fields – R. Case

THAT the Minutes of the March 11^th, 2015 Community Policing Advisory Committee Meeting be received. CARRIED

#153-10-15 – L. Fields – R. Case

THAT the Minutes of the April 16^th, 2015 Sudbury & District Board of Health Meeting be received. CARRIED

#154-10-15 – L. Fields – R. Case

THAT the Minutes of the March 31^st, 2015 Provincial Offences Act Board of Management Meeting be received. CARRIED

DELEGATIONS:

#155-10-15 – L. Fields – R. Case

THAT the Council of the Corporation of the Township of Assiginack thanks Phil Blake for his delegation and for his suggestions towards the budget process. CARRIED

REPORTS

#156-10-15 – L. Fields – R. Case

THAT the Council of the Corporation of the Township of Assiginack accepts the report from the Treasurer titled, “Ontario Regulation 284/09 – 2015 Budget.” CARRIED

#157-10-15 – L. Fields – R. Case

THAT the Council of the Corporation of Assiginack accepts the report from the CAO titled, “2015-2016 Comprehensive Insurance Renewal Proposal.”

AND THAT we accept the 2015/2016 Comprehensive Insurance Program from JLT/MIS Knox Insurance Brokers for a Renewal Price of $42,893.00 plus applicable taxes. CARRIED

ACTION REQUIRED ITEMS:

#158-10-15 – R. Case – L. Fields

THAT Council authorizes the following Accounts for Payment:

General: $49,494.02

AND THAT the Reeve and administration be authorized to complete cheques #24214 through #24257 as described in the attached cheque register report. CARRIED

#159-10-15 – R. Case – L. Fields

THAT Council authorizes the following Accounts for Payment:

Payroll: $15,841.99

AND THAT the Reeve and administration be authorized to complete cheques #22692 through #22700 and #24201 through #24213 as described in the attached cheque register report. CARRIED

#160-10-15 – R. Case – L. Fields

THAT the Council of the Corporation of the Township of Assiginack approves the following Lottery License subject to the application submitted:

i) Manitoulin Stream Raffle. CARRIED

#161-10-15 – R. Case – L. Fields

THAT the Council of the Corporation of the Township of Assiginack approves the estimated operating and capital budget figures for 2015 and authorizes staff to prepare the necessary by-laws. CARRIED

#162-10-15 – R. Case – L. Fields

THAT the Council of the Corporation of the Township of Assiginack approves the 2014 Audited Financial Statements. CARRIED

#163-10-15 – L. Fields – R. Case

THAT the Council of the Corporation of the Township of Assiginack authorizes the consultant to issue a call for tenders for the renovation of 164 Arthur Street in Manitowaning as a municipal office. CARRIED

INFORMATION:

#164-10-15 – R. Case – L. Fields

THAT we acknowledge receipt of the following correspondence items:

a) P.P. Citizen Self Reporting Letter
b) VFIS Newsletter: Vol. 15 No. 1
c) Standard of Care – Safe Drinking Water Course Certificates. CARRIED

BY-LAWS:

#165-10-15 – R. Case – L. Fields

THAT By-law #15-12, being a by-law of the Corporation of the Township of Assiginack to Set Tax Ratios for Municipal Purposes for the year 2015 be given its first and second readings. CARRIED

#166-10-15 – R. Case – L. Fields

THAT By-law #15-12, being a by-law of the Corporation of the Township of Assiginack to Set Tax Ratios for Municipal Purposes for the year 2015 be given its third and final reading and enacted in open Council. CARRIED

#167-10-15 – R. Case – L. Fields

THAT By-law #15-13, being a by-law of the Corporation of the Township of Assiginack to provide for the adoption of tax rates and to further provide for penalty and interest in default of payment thereof for 2015 be given its first and second readings. CARRIED

#168-10-15 – R. Case – L. Fields

#169-10-15 – R. Case – L. Fields

THAT By-law #15-14, being a by-law of the Corporation of the Township of Assiginack to amend By-laws #98-02 and #98-03 to set annual water rates for the Sunsite Estates subdivision and annual water and sewage rates for Manitowaning be given its first and second readings. CARRIED

#170-10-15 – R. Case – L. Fields

ANNOUNCEMENTS:

The CAO announced that the LED Street Light Project is underway, the company providing the new LED fixtures was in Manitowaning to GIS map the locations of each street light.

He also announced that the Service Line Warranty Program, which was endorsed by Council in March, will be sending out an information letter to all waterworks users later this month.

CLOSED SESSION:

#171-10-15 – R. Case – L. Fields

THAT in accordance with By-law #02-02 as amended and Section 239 of the Municipal Act as amended, Council proceeds to a “Closed Session (in-camera)” at 7:40 p.m. in order to attend to a matter pertaining to:

Labour relations or employee negotiations
Litigation, potential litigation, including matters before administrative tribunals affecting the Municipality of local board
Advice that is subject to solicitor-client privilege including communications necessary for that purpose. CARRIED

#172-10-15 – R. Case – L. Fields

THAT we adjourn from our Closed Session at 8:14 p.m., approve the minutes of the Closed Session of April 7^th, 2015 and resume our regular meeting. CARRIED

CLOSING:

#173-10-15 – R. Case – L. Fields

THAT we adjourn at 8:15 p.m. until the next regular meeting or call of the Chair. CARRIED

_______________________________ _____________________________

Paul Moffatt, REEVE Jeremy Rody, CLERK

These Minutes have been circulated but are not considered Official until approved by Council.

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