Council Meeting - Township of Assiginack

Agenda

REGULAR MEETING OF COUNCIL
To Be Held in the Council Chambers
Tuesday, May 7th, 2019 at 7:00 p.m.
Council’s Regular Meeting Agenda

For consideration:

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

2. ANNOUNCEMENTS

3. ADOPTION OF MINUTES
a) Regular Council Meeting of April 16, 2019
b) Sudbury & District Board of Health Meeting of April 18, 2019

4. DELEGATIONS

5. REPORTS

6. ACTION REQUIRED ITEMS
a) Accounts of Payment: General: $269,582.23 Payroll: $32,519.14
b) Draft Consolidated Financial Statements Year Ended December 31, 2018
c) Proposed Application for Consent to Sever
d) RFP- Maintenance of Municipal Parks and Garbage Collection
e) Ratepayer appointment – Assiginack Museum Board

7. INFORMATION ITEMS
a) Manitoulin Legal Clinic Correspondence
b) AMO – Look at 2019 Provincial Budget
c) Vigor Clean Tech – Jan-Mar 2019 Production
d) Minister of Infrastructure and Communities -2019 AMO Gas Tax Top-up Funding

8. BY-LAWS

9. CLOSED SESSION
a) Property

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday May 7th, 2019 at 7:00 p.m.

Present:

Mayor Dave Ham
Councillor Hugh Moggy
Councillor Dave McDowell
Councillor Rob Maguire
Councillor Christianna Jones

Staff: Deb MacDonald, Treasurer
Ron Cooper, Public Works Superintendent
Dwayne Elliott, Fire Chief

Public: Larry LeCappelain

OPENING:

#103-09-19 – D. McDowell – H. Moggy
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 7:00 p.m., with Mayor Ham presiding in the chair. CARRIED

AGENDA:

#104-09-19 – H. Moggy – D. McDowell
THAT the agenda for this meeting be accepted as presented. CARRIED

DISCLOSURE OF PECUNIARY INTEREST:

None

ANNOUNCEMENTS:

Councillor Moggy acknowledged the Lions Club for organizing the recent spring clean-up. Council expressed their appreciation to the Lions Club, as well as the local Girl Guides group for their efforts in cleaning up the town.

ADOPTION OF MINUTES:

#105-09-19 – D. McDowell – H. Moggy
THAT the Minutes of the Regular Council Meeting of April 16, 2019 be accepted. CARRIED

#106-09-19 – H. Moggy – D. McDowell
THAT the Minutes of the Sudbury & District Board of Health meeting of April 18, 2019 be received. CARRIED

DELEGATIONS:

None

REPORTS:

Councillor Jones attended a recent library board meeting where their concerns regarding the recent cuts to library funding re: Interlibrary loans were discussed. She advised that there is a petition available at the library and encouraged others to attend the library to sign.

Councillor Moggy attended a recent MTA meeting where it was learned that the Information Booth will be open this summer and that funding for four students was received to staff the booth.

Councillor McDowell will be attending a CPAC meeting this week and asked if anyone had any concerns to advise him so he could relay them at the meeting.

ACTION REQUIRED ITEMS:

#107-09-18 – D. McDowell – H. Moggy
THAT Council authorizes the following Accounts for Payment:
General: $269,582.23
AND THAT the Mayor and Administration be authorized to complete cheques #28738 through #28764 and #28772 through #28806 as described in the attached cheque register report. CARRIED

#108-09-18 – H. Moggy – D. McDowell
THAT Council authorizes the following Accounts for Payment:
Payroll: $32,519.14
AND THAT the Mayor and Administration be authorized to complete cheques #28730 through #28737 and #28765 through #28771 as described in the attached cheque register report. CARRIED

#109-09-18 – D. McDowell – H. Moggy
THAT the Draft 2018 Financial Statements as prepared by Freelandt, Caldwell, Reilly, LLP, be approved. CARRIED

#110-09-18 – H. Moggy – D. McDowell
THAT the Council of the Township of Assiginack would have no objection to both the lands to be retained and the lands to be severed in the attached Proposed Application for Consent to Sever Part Lot 22 and Part Lot 23, Conc. VI, Sheguiandah, having access over the one-foot reserve on Moggy Parkway. CARRIED

#111-09-18 – C. Jones – R. Maguire
THAT WHEREAS the Council of the Township of Assiginack has received the following responses to the Maintenance of Rural Municipal Parks and Refuse Collection RFP with an additional Optional Price for Manitowaning Grass cutting:

2019 2020 2021
Windows Unlimited $ 9,800 $9,800 $10,000
Grass Cutting Option $16,250 $16,250 $16,250

Glen Gammie $12,500 $13,000 $20,000
Grass Cutting Option $19,000 $19,500 $20,000

THEREFORE BE IT RESOLVED THAT the proposals from Windows Unlimited be accepted.

AND FURTHER THAT staff be instructed to prepare the necessary contract and by-law for the next meeting of Council. CARRIED

#112-09-19 – R. Maguire – C. Jones
THAT we appoint Lori Case to the Assiginack Museum Advisory Committee. CARRIED

INFORMATION ITEMS:
#113-09-19 – R. Maguire – C. Jones
THAT we acknowledge receipt of the following correspondence items:
a) Manitoulin Legal Clinic Correspondence
b) AMO – Look at 2019 Provincial Budget
c) Vigor Clean Tech – Monthly Garage Solar Report
d) Minister of Infrastructure and Communities – 2019 AMO Gas Tax Top-up Funding CARRIED

BY-LAWS:

None

CLOSED SESSION:

#114-09-19 – C. Jones – R. Maguire
THAT in accordance with By-law #15-30 and Section 239 of the Municipal Act as amended, Council proceed to a Closed Session at 7:27 pm in order to attend to a matter pertaining to:
a) Security of the Property of the Municipality or Local Board CARRIED

#115-09-19 – R. Maguire – C. Jones
THAT we adjourn from our Closed Session at 7:50 pm, approve the Minutes of the Closed Session of April 10, 2019 and resume the Regular Council Meeting. CARRIED

#116-09-19 – C. Jones – R. Maguire
THAT we adjourn until the next regular meeting or call of the Chair. CARRIED

______________________________ _______________________________
David Ham, Mayor Deb MacDonald, Treasurer/Deputy CAO

7:55 p.m.
These minutes have been circulated but are not considered Official until approved by Council.

Next Meeting: May 21, 2019 7:00 p.m.

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