Council Meeting - Township of Assiginack

Agenda

REGULAR MEETING OF COUNCIL
IN CHAMBERS
Tuesday, May 17, 2022 5:00 pm

AGENDA

For Consideration:

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

2. ANNOUNCEMENTS

3. ADOPTION OF MINUTES
a) Minutes of Regular Council Meeting of May 3, 2022

4. DELEGATIONS
NONE

5. REPORTS
NONE

6. ACTION REQUIRED ITEMS
a) Accounts for Payment: General: $ 87,898.98
Payroll: $ 33,824.50
b) Tenders: Post Office Flooring
Gravel
Water to Information Booth
c) JL Richards: Drawings Preparation Authorization
d) Short Term Accommodation Rental Comments
e) 2022 Fire Extinguisher Proposal

7. INFORMATION ITEMS
a) CPAC: March Statistics

8. BY-LAWS
None

9. CLOSED SESSION
Personnel

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday May 17, 2022 at 5:00 pm.

Present: Mayor Dave Ham
Councillor Dave McDowell
Councillor Rob Maguire
Councillor Christianna Jones
Councillor Hugh Moggy (Excused)

Staff: Alton Hobbs, CAO, Deputy Clerk
Ron Cooper, PW Superintendent
Freda Bond, Tax and Utilities Manager
Jackie White, PEC
Dwayne Elliott, Fire Chief

Press:

Public: Brenda Reid
Frank Klodnicki
Sharlene MacDonald
Christy Case
Mike Phillips

OPENING:

129-11-2022 D. McDowell – R. Maguire
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 5:00 pm, with a quorum of members present, with Mayor Ham presiding in the Chair. CARRIED

AGENDA:

#130-11-2022 C. Jones – R. Maguire
THAT we adopt the agenda as amended, adding: 6f) MICA Passage Ride June 5th, 2022. CARRIED

DISCLOSURE OF PECUNIARY INTEREST:

NONE

ANNOUNCEMENTS:

NONE

ADOPTION OF MINUTES:

#131-11-2022 D. McDowell – C. Jones
THAT the Minutes of the Regular Council Meeting of May 3, 2022 be accepted. CARRIED

DELEGATIONS:

NONE

REPORTS:

NONE

ACTION REQUIRED ITEMS:

#132-11-2022 D. McDowell – C. Jones
THAT Council authorizes the following Accounts for Payment:
General: $ 87,898.98;
AND THAT the Mayor and administration be authorized to complete cheques #31981 through #32007 as described in the attached cheque register report. CARRIED

#133-11-2022 C. Jones – R. Maguire
THAT Council authorizes the following Accounts for Payment:
Payroll: $ 33,824.50
AND THAT the Mayor and administration be authorized to complete cheques #31969 through #31980 as described in the attached cheque register report. CARRIED

#134-11-2022 R. Maguire – D. McDowell
THAT WHEREAS the following tenders have been received for the Post Office Flooring Repair:

Redbow $ 8,827.24

NOW THEREFORE THAT the tender of RedBow be accepted. TABLED

#135-11-2022 D. McDowell – C. Jones
THAT WHEREAS the following tenders have been received for the 2022 Gravel Requirements:

Don Eadie Construction $ 79,139.50
Mike Varey Excavating $ 97,598.10
C. Pearson and Son $ 95,004.75

NOW THEREFORE THAT the tender of Don Eadie Construction be accepted.

CARRIED RECORDED VOTE:

Ham Yea
Jones Yea
Maguire Yea
McDowell Yea
Moggy Absent

#136-11-2022 D. McDowell – R. Maguire
THAT WHEREAS the following tenders have been received for the provision of water services to the Highway Information Booth:

Sheppard Custom Builders $ 96,050.00

NOW THEREFORE THAT the tender of Sheppard Custom Builders be accepted.

CARRIED RECORDED VOTE
Ham Yea
Jones Yea
Maguire Yea
McDowell Yea
Moggy Absent

#137-11-2022 R. Maguire – D. McDowell
THAT we authorize JL Richards to proceed with Waterfront Development Costing and drawings at a cost of $ 15,250.00 exclusive of taxes. CARRIED

#138-11-2022 C. Jones – R. Maguire
THAT we thank all those who provided comments on the Short Term Rentals Policy and instruct Staff to review the policy and prepare draft amendments for our review. CARRIED

#139-11-2022 R. Maguire – D. McDowell
THAT the Fire Chief be authorized to enter into a Preventative Maintenance Agreement (Extinguisher Inspections) with Troy Life and Fire Safety Limited for $ 1,200.00 for 2022. CARRIED

#140-11-2022 C. Jones – R. Maguire
THAT we inform MICA that we will staff a water/snack station at the Manitowaning Waterfront during the 2022 Passage Ride on June 5th, 2022. CARRIED

INFORMATION ITEMS:

#141-11-2022 D. McDowell – C. Jones
THAT we acknowledge receipt of the following correspondence items:
a) CPAC: March Statistics

CARRIED

BY-LAWS:

NONE

CLOSED SESSION:

#142-11-2022 C. Jones – R. Maguire
THAT in accordance with By-law # 02-02 as amended and Section 239 of the Municipal Act as amended, Council proceed to a Closed Session (in camera) at
5:30 pm in order to attend to matters pertaining to:
Personnel and Security in the Municipality.

CARRIED

#143-11-2022 R. Maguire – D. McDowell
THAT we adjourn from our closed session at 5:55 pm, accept the Minutes of the previous closed session and resume our regular meeting. CARRIED

CLOSING:

#144-11-2022 C. Jones – R. Maguire
THAT we adjourn until the next regular meeting or call of the Chair. CARRIED

________________________ _________________________
David Ham, MAYOR Alton Hobbs, CAO/DEPUTY CLERK

6:00 pm

These Minutes have been circulated but are not considered Official until approved by Council.

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