Special Council Meeting - Township of Assiginack

Agenda

SPECIAL MEETING OF COUNCIL
IN CHAMBERS
Tuesday, May 30, 2023, 7:00 pm

AGENDA

1. OPENING
a) Land Acknowledgment
b) Adoption of Agenda
c) Disclosure of Pecuniary Interest and General Nature Thereof

2. ANNOUNCEMENTS

3. ADOPTION OF MINUTES

4. DELEGATIONS

5. REPORTS

6. ACTION REQUIRED ITEMS
a) 2023 Budget Final Review
b) Current Council Term Fundamentals Forecast
c) Municipal Work on Private Property Policy
d) Agricultural Society Soapbox Derby Request
e) Requests for Municipal Assistance Community Events
f) Museum Time Extension Roller Mills
g) Parks and Recreation Committee

7. INFORMATION ITEMS

8. BY-LAWS
a) By-law # 2023-07 Appointment of Municipal Clerk
b) By-law # 2023-08 Set Tax Ratios for 2023
c) By-law #2023-09 Set Tax Rates, Authorize Penalties and Interest for 2023
d) By-law # 2023-10 Set Annual Water, Wastewater Rates for Municipal Systems 2023

9. CLOSED SESSION

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE SPECIAL COUNCIL MEETING

The Special Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, May 30, 2023, at 7:00 pm.

Present: Mayor Brenda Reid
Councillor Dwayne Elliott
Councillor Janice Bowerman: Excused
Councillor Jennifer Hooper
Councillor Robert Maguire

Staff: Alton Hobbs, CAO, Deputy Clerk
Freda Bond, Tax and Utilities Manager
Crystal Lentir, Administrative Assistant
Jackie White, PEC/Arena/Marina Manager
Ron Cooper, PW Superintendent

Public: Peter Baumgarten

OPENING:

#112-10-2023 D. Elliott – R. Maguire
THAT the Special Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 7:00 pm, with a quorum of members present, with Mayor Reid presiding in the Chair. CARRIED

AGENDA:

DISCLOSURE OF PECUNIARY INTEREST:

None

ANNOUNCEMENTS:

Mayor Reid opened with the Land Acknowledgement.
“We acknowledge that we are meeting in the traditional territory of the Potawatomi, Ojibwe and Odawa peoples of Mnidoo Mnising.”

ADOPTION OF MINUTES:

NONE

DELEGATIONS:

NONE

REPORTS:

NONE

ACTION REQUIRED ITEMS:

#113-10-2023 R. Maguire – D. Elliott
THAT we confirm the adoption of the 2023 Operating and Capital Budget for the Township. CARRIED

#114-10-2023 D. Elliott – R. Maguire
BE IT RESOLVED THAT WHEREAS after consulting with our legal and risk management services, Council hereby adopts the following policy regarding service delivery, contracting, rental of resources or other opportunities for working on private property:

THAT UNLESS a municipal easement exists or an emergency has been declared pursuant to the current legislation, it is the policy of the Council of the Township of Assiginack that we will not provide any construction or maintenance of any private rights of ways, roads or private property and this shall include the rental of equipment or manpower, nor will we act as Security for any such work. CARRIED

#115-10-2023 J. Hooper – D. Elliott
THAT we invite representatives of the Manitowaning Agricultural Society to attend our next meeting to review their proposal for a soapbox derby during the 2023 Fall Fair. CARRIED

#116-10-2023 D. Elliott – R. Maguire
THAT we correspond with the community groups that hold annual events at the arena and fairgrounds, and inform them that we will require a detailed list of activities that require the assistance of the Public Works Department and other staff in preparation for the events at least 30 days prior to the events. CARRIED

#117-10-2023 J. Hooper – D. Elliott
THAT we grant the Museum Advisory Committee an extension until October 31, 2023 for the removal of items from the Roller Mills, with the understanding that the committee will provide monthly reports on progress. CARRIED

#118-10-2023 J. Hooper – D. Elliott
THAT we strike a Parks and Recreation Committee consisting of two members of Council and three ratepayers;

AND THAT we advertise for volunteers to sit on this committee. CARRIED

#119-10-2023 D. Elliott – R. Maguire
THAT By-law # 2023-07, being a by-law to appoint a Municipal Clerk be given first, second, third and final readings and enacted in open Council. CARRIED

#120-10-2023 R. Maguire – D. Elliott
THAT By-law # 2023-08, being a by-law to set tax ratios for municipal purposes for the year 2023 be given first, second, third and final readings and enacted in open Council. CARRIED

#121-10-2023 D. Elliott – J. Hooper
THAT By-law # 2023-10-2023, being a by-law to provide for the adoption of tax rates and to further provide for penalty and interest in default of payment thereof for 2023 be given first, second, third and final readings and enacted in open Council. CARRIED

#122-10-2023 R. Maguire – D. Elliott
THAT by-law # 2023-10, being a by-law to amend By-laws # 98-02 and # 98-03 to set annual water rates for the Sunsite Estates Subdivision and annual water and sewage rates for Manitowaning for 2023 be given first, second, third and final readings and enacted in open Council. CARRIED

CLOSING:

#123-10-2023 D. Elliott – J. Hooper
THAT we adjourn until the next regular meeting or Call of the Chair. CARRIED

7:45 pm

________________________ _____________________________
Brenda Reid, MAYOR Alton Hobbs, CAO/DEPUTY CLERK

*These Minutes have been circulated but are not considered Official until approved by Council.

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