June 20, 2017 - Council Meeting

Agenda

REGULAR MEETING OF COUNCIL
To Be Held in the Council Chambers
Tuesday, June 20, 2017 at 5:00 p.m.
Council’s Regular Meeting Agenda

 

For consideration:

 

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

 

2. ANNOUNCEMENTS

 

3. ADOPTION OF MINUTES
a) Regular Council Meeting of June 6, 2017
b) Manitoulin East Municipal Airport Commission Meeting of June 5, 2017
c) Assiginack Museum Advisory Board Meetings of March 7, April 3, & May 9, 2017
d) Manitoulin Centennial Manor Board of Management Meeting of May 18, 2017

 

4. DELEGATIONS

 

5. REPORTS

 

6. ACTION REQUIRED ITEMS
a) Accounts of Payment: General: $235,033.68 Payroll: $20,508.96
b) Seniors Month Proclamation
c) Authorize Library Building Lower Entrance Repairs & Roller Mills Painting
d) Authorize Water & Sewer Expansion Review – Henley Boats
e) Authorize Proposal for Preliminary Engineering Review – Public Works Garage / Fire Hall Expansion
f) Award Tender No. 2017-03: Winter Sand & Gravel

 

7. INFORMATION ITEMS
a) Municipality of Brockton Resolution
b) Ministry of Municipal Affairs Letter: Bill 68
c) Wiikwemkoong Islands Boundary Claim

 

8. BY-LAWS
a) By-law #17-15: Memorandum of Understanding New North Fisheries

 

9. CLOSED SESSION

 

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR COUNCIL MEETING

 

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, June 20th, 2017 at 5:00 p.m.

 

Present: Mayor Paul Moffatt, Councillor Hugh Moggy, Councillor Les Fields, Councillor Robert Case, Councillor Brenda Reid

Staff: Alton Hobbs: CAO, Jeremy Rody: Clerk, Steve Wood: Public Works

Press: Alicia McCutcheon, Expositor

 

OPENING:

#160-13-17    B. Reid – R. Case

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 5:00 p.m., with Mayor Moffatt presiding in the Chair.  CARRIED

 

AGENDA:

#161-13-17    R. Case – B. Reid

THAT the agenda for this meeting be amended by adding item:

6-G) OPP Realignment, Invitation to Council;

AND THAT the agenda be accepted as amended. CARRIED

 

DISCLOSURE OF PECUNIARY INTEREST:

Councillor Reid disclosed a direct pecuniary interest in agenda item 6A Payroll as her husband is an employee of the Township and item 6A General as she was paid to provide a cake for a Township event.  She did not take part in any discussion, attempt to influence the vote or vote on the matter.

 

ANNOUNCEMENTS:

Councillor Fields complimented the Burns Wharf Theatre Players on another successful season that showcased our talented community members.  The Players sold out their last 3 performances and have been mentoring young actors/actresses.  She also complimented the Museum Advisory Board on their new Facebook page that has been sharing old pictures of Manitowaning that are being enjoyed by many.

Councillor Moggy commented that the Lighthouse looks great now that it has been painted and wanted to send the Ministry a thank you letter.  Councillor Fields acknowledged that she has already contacted Carol Hughes to pass along thanks on behalf of the community.

 

ADOPTION OF MINUTES:

#162-13-17    B. Reid – R. Case

THAT the minutes of the Regular Council meeting of June 6, 2017, be accepted.  CARRIED

 

#163-13-17    R. Case – B. Reid

THAT the minutes of the Manitoulin East Municipal Airport Commission meeting of June 5, 2017, be accepted.  CARRIED

 

#164-13-17    B. Reid – R. Case

THAT the minutes of the Assiginack Museum Advisory Board meetings of March 7, April 3, and May 9, 2017, be accepted.  CARRIED

 

#165-13-17    R. Case – B. Reid

THAT the minutes of the Manitoulin Centennial Manor Board of Management meeting of May 18, 2017, be received.  CARRIED

 

DELEGATIONS:

There were no delegations.

 

REPORTS:

There were no reports.

 

ACTION REQUIRED ITEMS:

#166-13-17    B. Reid – R. Case

THAT Council authorizes the following Accounts for Payment:

General:         $235,033.68

AND THAT the Mayor and administration be authorized to complete cheques #26739 through #26768 as described in the attached cheque register report.  CARRIED

 

#167-13-17    H. Moggy – L. Fields

THAT Council authorizes the following Accounts for Payment:

Payroll:           $20,508.96

AND THAT the Mayor and administration be authorized to complete cheques #26732 through #26738 as described in the attached cheque register report.  CARRIED

 

#168-13-17    L. Fields – H. Moggy

WHEREAS Seniors Month is an annual province-wide celebration;

AND WHEREAS seniors have contributed and continue to contribute immensely to the life and vibrancy of this community;

AND WHEREAS seniors continue to serve as leaders, mentors, volunteers, and important and active members of this community;

AND WHEREAS their contributions past and present warrant appreciation and recognition and their stories deserve to be told;

AND WHEREAS the health and well-being of seniors is in the interest of all and further adds to the health and well-being of the community;

AND WHEREAS the knowledge and experience seniors pass on to us continues to benefit all;

THEREFORE the Council of the Township of Assiginack hereby proclaim June 1-30, 2017 Senior’s Month in the Township of Assiginack and encourage all citizens to recognize and celebrate the accomplishments of our seniors.  CARRIED

 

#169-13-17    H. Moggy – L. Fields

THAT Windows Unlimited be authorized to proceed with the repairs to the lower entrance of the Library building, pursuant to the attached quote.  CARRIED AS AMENDED

Note: Council deferred the painting of the Roller Mills east facing wall until staff can produce a report on the condition of the building’s roof.

 

#170-13-17    L. Fields – H. Moggy

THAT Council authorizes the Water & Sewer Expansion Review as per the proposal prepared by EXP Services Inc, at a cost of $6,300, excluding HST.  CARRIED

 

#171-13-17    H. Moggy – L. Fields

THAT Council authorizes the Preliminary Engineering Review for the Public Works Garage-Fire Hall Expansion Project, as per the proposal prepared by Tulloch Engineering, at a cost of $24,000.00, excluding HST.  CARRIED

 

#172-13-17    L. Fields – H. Moggy

WHEREAS the Council of the Township of Assiginack has received the following responses to Tender No. 2017-03: Winter Sand and Gravel:

  1. Mike Varey Excavating $ 58,488.80
  2. Calvin Pearson & Son Excavation & Haulage $ 58,963.40

THEREFORE BE IT RESOLVED THAT the tender of Mike Varey Excavating in the amount of $58,488.80, HST inclusive, be accepted.  CARRIED

 

#173-13-17    H. Moggy – L. Fields

WHEREAS the realignment of the OPP Manitoulin and Espanola Detachments has been finalized and the new OPP detachment office will be built in Little Current;

AND WHEREAS the Manitoulin and Espanola Area municipalities have received very little information on the realignment in terms of service delivery changes and the fate of existing OPP buildings;

AND WHEREAS Assiginack Council has concerns and unanswered questions regarding this realignment and a responsibility for the safety of our ratepayers and those that pass through our municipality;

THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Township of Assiginack requests that the Manitoulin-Espanola OPP Staff Sergeant Kevin Webb attend a meeting of Council for the purpose of explaining the changes that can be expected by Manitoulin-Espanola area municipalities regarding OPP service delivery and the future use of existing OPP buildings.  CARRIED

 

INFORMATION ITEMS:

#174-13-17    L. Fields – H. Moggy

THAT we acknowledge receipt of the following correspondence items:

  1. Municipality of Brockton resolution
  2. Ministry of Municipal Affairs Letter: Bill 68
  3. Wiikwemkoong Islands Boundary Claim

CARRIED

 

BY-LAWS:

#175-13-17    H. Moggy – L. Fields

THAT By-law #17-15, being a by-law to authorize a memorandum of understanding between the Corporation of the Township of Assiginack and New North Fisheries be given its first, second, and third readings and finally passed in open Council.  CARRIED

 

CLOSING:

#176-13-17    L. Fields – H. Moggy

THAT we adjourn until the next regular meeting or call of the Chair.  CARRIED

 

 

________________________                  _________________________

Paul Moffatt, MAYOR                                  Jeremy Rody, CLERK

 

5:45 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

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