Council Meeting - Township of Assiginack

Agenda

REGULAR MEETING OF COUNCIL

To Be Held in the Council Chambers
Tuesday, June 21, 2016 at 5:00 p.m.

Council’s Regular Meeting Agenda

For consideration:

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

2. ANNOUNCEMENTS

3. ADOPTION OF MINUTES
a) Regular Council Meeting of June 7, 2016 (p.3)
b) Manitoulin East Municipal Airport Commission Meeting of June 6, 2016 (p.9)

4. DELEGATIONS

5. REPORTS

6. ACTION REQUIRED ITEMS
a) Accounts for Payment: General: $117,847.18 Payroll: $18,978.96 (p.10)
b) Year to Date Financial Statements as at May 31, 2016 (p.15)
c) 2016-2021 Strategic Plan (p.28)
d) Southeast Manitoulin Lion’s Club Summerfest (p.37)
e) Lion’s Club Lottery Licence Applications: 50/50 Draw, Break Open Tickets (p.40)
f) Minimum Road Maintenance Standards
g) Canada 150 Infrastructure Grant Application

7. INFORMATION ITEMS
a) Vigor Energy Production Report
b) Township of South-West Oxford
c) City of Hamilton
d) Canadian Union of Postal Workers
e) FONOM Press Release of June 14, 2016
f) Ministry of Natural Resources: Broad Scale Monitoring Program on Lake Manitou

8. BY-LAWS

9. CLOSED SESSION
a) The security of the property of the municipality or local board (Municipal Act, 2001, c.25 s.239(2)(a))

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR COUNCIL MEETING

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, June 21st, 2016 at 5:00 p.m.

Present: Mayor Paul Moffatt, Councillor Les Fields, Councillor Hugh Moggy, Councillor Brenda Reid

Excused: Councillor Robert Case

Staff: Alton Hobbs, CAO/ Deputy Clerk Jackie White PEC, Gerry Strong CBO

Press: Alicia McCutcheon, Expositor

OPENING:

#187-14-16 H. Moggy – L. Fields

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 5:00 p.m., with Mayor Moffatt presiding in the Chair. CARRIED

AGENDA:

#188-14-16 L. Fields – H. Moggy

THAT the agenda for this meeting be accepted as presented. CARRIED

DISCLOSURE OF PECUNIARY INTEREST:

Councillor Reid disclosed a direct pecuniary interest in Agenda Item 6A Payroll as her husband is an employee of the Township. She did not take part in any discussion, attempt to influence the vote or vote on the matters.

ANNOUNCEMENTS:

Councillors thanked Staff for the Quarterly Water and Sewers Arrears Report and inquired about the commencement of roadside grass cutting.

Council then had a discussion to clarify the purpose of announcements as opposed to inquiries. The majority of Councillors felt that inquiries were best directed to Staff on an ongoing basis and if there was an issue that could not be resolved, the Councillor could ask for the matter to be placed on the agenda. Announcements were not to be questions of staff. Not all Councillors felt that this was appropriate but the consensus was to follow it.

ADOPTION OF MINUTES:

#189-14-16 L. Fields – H. Moggy

THAT the minutes of the Regular Council meeting of June 7th, 2016, be accepted. CARRIED

#190-14-16 H. Moggy – L. Fields

THAT the minutes of the Manitoulin East Municipal Airport Commission meeting of June 6, 2016, be accepted. CARRIED

It was noted that the download of maintenance costs by Nav Canada if approved could be a large new cost to the Commission and it was requested that we inquire as to what these costs might be.

DELEGATIONS: None

REPORTS: None

ACTION REQUIRED ITEMS:

#191-14-16 H. Moggy – L. Fields

THAT Council authorizes the following Accounts for Payment:

General: $117,847.18

AND THAT the Mayor and administration be authorized to complete cheques #25553 through #25622 as described in the attached cheque register report. CARRIED

#192-14-16 L. Fields – H. Moggy

THAT Council authorizes the following Accounts for Payment:

Payroll: $18,978.96

AND THAT the Mayor and administration be authorized to complete cheques #25549 through #25591 as described in the attached cheque register report. CARRIED

#193-14-16 L. Fields – B. Reid

THAT the Year To Date Financial Statements as at May 31, 2016 be received by Council. CARRIED

#194-14-16 L. Fields – B. Reid

THAT the 2016-2021 Strategic Plan be approved.

AND THAT Council thank the Strategic Planning Committee for participating in the process. CARRIED

#195-14-16 B. Reid – L. Fields

THAT Council declares the 2016 Summerfest Weekend of July 15, 16, 17 as a community event/festival. CARRIED

#196-14-16 B. Reid – L. Fields

THAT Council approves the following Lottery Licenses subject to the applications submitted:

Southeast Manitoulin Lions Club: Raffle

Southeast Manitoulin Lions Club: Break Open Tickets. CARRIED

#197-14-16 L. Fields – B. Reid

THAT WHEREAS we have conducted traffic counts in support of the minimum maintenance standards on municipal roads;

AND WHEREAS no road moved in terms of classification pursuant to these standards;

NOW THEREFORE THAT we confirm the existing maintenance standards and practices contained in the current policy. CARRIED

#198-14-16 F. Fields – H. Moggy

THAT Staff be authorized to submit an application to the Canada 150 Fund in support of the construction of a new stand alone fire hall. CARRIED

INFORMATION ITEMS:

#199-14-16 H. Moggy – L. Fields

THAT we acknowledge receipt of the following correspondence items:

Vigor Energy Production Report
Township of South west Oxford: ROMA/OGRA split
City of Hamilton: Ontario Autism Program Changes
Canadian Union of Postal Workers: Federal Review of Postal Services
FONOM Press Release of June 14, 2016: Cabinet Shuffle
MNRF: Broad Scale Monitoring Lake Manitou
Municipal Property Assessment Corporation. CARRIED

BY-LAWS: None

CLOSED SESSION:

#200-14-16 L. Fields – H. Moggy

THAT in accordance with By-law #15-30 and Section 239 of the Municipal Act, as amended, Council proceeds to a “Closed Session” at 5:20 p.m. in order to attend to a matter pertaining to:

239(2)(a) – The security of the property of the Municipality or Local Board. CARRIED

#201-14-16 H. Moggy – B. Reid

THAT we adjourn from our Closed Session at 5:25 p.m., approve the minutes of the Closed Session of June 7, 2016 and resume our regular meeting. CARRIED

CLOSING:

#202-14-16 L. Fields – H. Moggy

THAT we adjourn until the next regular meeting or call of the Chair. CARRIED

_______________________________	_____________________________
Paul Moffatt, MAYOR	Alton Hobbs, DEPUTY CLERK

5:30 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

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