August 2, 2016 - Council Meeting

Agenda

REGULAR MEETING OF COUNCIL

To Be Held in the Council Chambers
Tuesday, August 2, 2016 at 7:00 p.m.

Council’s Regular Meeting Agenda

For consideration:

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

 

2. ANNOUNCEMENTS

 

3. ADOPTION OF MINUTES
a) Regular Council Meeting of July 5, 2016 (p.3)
b) Special Council Meeting of July 8, 2016 (p.8)
c) Manitoulin East Municipal Airport Commission Meeting of July 4, 2016 (p.16)
d) Manitoulin Planning Board Meeting of June 28, 2016 (p.17)
e) Provincial Offences Act Board of Management Meeting of April 6, 2016. (p.40)

 

4. DELEGATIONS

 

5. REPORTS
a) Staff Report: RFP 2016-02 Website Redesign (p.43)

 

6. ACTION REQUIRED ITEMS
a) Accounts for Payment: General: $189,976.39 Payroll: $46,889.59 (p.46)
b) City of Greater Sudbury Recyclables Acceptance Agreement Amendment (p.54)
c) Assiginack Public School Donation Request (p.58)
d) 2016 Budget Summary as at June 30, 2016 (p.60)
e) Fire Department: Northern 911 Request (p.73)

 

7. INFORMATION ITEMS
a) Public Works Garage Energy Production Report (p.84)
b) Manitoulin Health Centre (p.86)
c) Ministry of Municipal Affairs: Town of NEMI Planning Board Decision (p.87)
d) Ministry of Transportation: Highway 6 Rehabilitation (p.89)
e) Police Seeking Public Feedback on its Strategy for a Safer Ontario (p.92)
f) Manitoulin OPP Detachment 2015 Progress Report (p.94)

 

8. BY-LAWS
a) By-law #16-10: Amend By-law #15-22: Paymentus Master Services Agreement (p.102)

 

9. CLOSED SESSION
a) Advice that is subject to solicitor-client privilege including communications necessary for that purpose (Municipal Act, 2001, c.25, s.239(2)(f))

 

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR COUNCIL MEETING

 

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, August 2nd, 2016 at 7:00 p.m.

Present: Mayor Paul Moffatt, Councillor Robert Case, Councillor Les Fields, Councillor Hugh Moggy, Councillor Brenda Reid

Staff: Alton Hobbs, CAO, Jeremy Rody, Clerk

 

OPENING:

#220-17-16      B. Reid – L. Fields

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 7:00 p.m., with Mayor Moffatt presiding in the Chair. CARRIED

 

AGENDA:

 #221-17-16      L. Fields – B. Reid

THAT the agenda for this meeting be amended by adding the following item:

6-F) Tender 2016-03: Winter Sand and Aggregates

AND THAT the agenda be accepted as presented.  CARRIED

 

DISCLOSURE OF PECUNIARY INTEREST:

Councillor Reid disclosed a direct pecuniary interest in Agenda Item 6A Payroll as her husband is an employee of the Township.  She did not take part in any discussion, attempt to influence the vote or vote on the matters.

 

ANNOUNCEMENTS:

There were no announcements.

 

ADOPTION OF MINUTES:

#222-17-16      B. Reid – L. Fields

THAT the minutes of the Regular Council meeting of July 5, 2016, be accepted.  CARRIED

 

#223-17-16      B. Reid – L. Fields

THAT the minutes of the Special Council meeting of July 8, 2016, be accepted.  CARRIED

 

#224-17-16      L. Fields – B. Reid

THAT the minutes of the Manitoulin East Municipal Airport Commission meeting of July 4, 2016, be accepted.  CARRIED

 

#225-17-16      L. Fields – B. Reid

THAT the minutes of the Manitoulin Planning Board meeting of June 28, 2016, be accepted.  CARRIED

 

#226-17-16      B. Reid – L. Fields

THAT the minutes of the Provincial Offences Act Board of Management meeting of April 6, 2016, be accepted.  CARRIED

 

DELEGATIONS:

There were no delegations.

 

REPORTS:

#227-17-16      L. Fields – B. Reid

WHEREAS the Council of Corporation of the Township of Assiginack has received the following proposals for Request for Proposal #2016-02: Website Redesign;

  1. Mad Hatter Technology Inc. $18,880
  2. E-Solutions Group $16,950
  3. Civic Plus $17,571.50 USD
  4. Barking Dog Studios, Inc. $14,893.80
  5. Petryna Advertising $16,950
  6. Creatrix Design Group $15,187.20
  7. Y factor Inc. $14,633.50
  8. Xquisit Communications Inc. $16,899.15
  9. Jackpine $16,950
  10. Hot Soup Media $15,000
  11. Mobile Local Consulting $5,100
  12. Rack and Pinion Creative $15,000
  13. Lithium Marketing $32,000
  14. Snagged Interactive Media $15,305.85
  15. Wintellect Corporation $8,850-21,982
  16. Simalam $13,560
  17. Digital Properties Group $14,891.13
  18. ORP.ca $16,385

NOW THEREFORE BE IT RESOLVED THAT Council accepts the Staff Report and recommendation and that the proposal of Simalam, in the amount of $13,560, HST inclusive, be accepted;

AND FURTHER THAT staff be authorized to negotiate the project details. CARRIED

 

ACTION REQUIRED ITEMS: 

#228-17-16      B. Reid – L. Fields

THAT Council authorizes the following Accounts for Payment:

General:            $189,976.39

AND THAT the Mayor and administration be authorized to complete cheques #25717 through #25747 and #25760 through #25792 as described in the attached cheque register reports.  CARRIED

 

#229-17-16      R. Case – L. Fields

THAT Council authorizes the following Accounts for Payment:

Payroll: $46,889.59

AND THAT the Mayor and administration be authorized to complete cheques #25706 through #25716 and #25748 through #25759 as described in the attached cheque register reports.  CARRIED

 

#230-17-16      H. Moggy – R. Case

THAT WHEREAS Council adopted By-law 09-21 on June 21, 2009 being a Recyclables Acceptance Agreement with the City of Greater Sudbury;

AND WHEREAS the original agreement calls for the amendment of Schedule “C” – Processing Rates, from time to time;

NOW THEREFORE THAT Council approves the Schedule “C” amendment to the Recyclables Acceptance Agreement with the City of Greater Sudbury, which increases the processing rate by the annual cost index increase to $100.02 per tonne of Recyclables accepted.  CARRIED

 

#231-17-16      R. Case – H. Moggy

THAT the Council of the Corporation of the Township of Assiginack approves a donation of $2,250 to Assiginack Public School Parent Council for the purchase of updated audio/visual equipment to be used at public assemblies.  TABLED

Moved by B. Reid, Seconded by L. Fields to TABLE this resolution until the 2017 budget meetings in the fall of 2016.  CARRIED

 

#232-17-16      H. Moggy – R. Case

THAT the Year to Date Financial Statements as at June 30, 2016, be received by Council.  CARRIED

 

#233-17-16      R. Case – H. Moggy

THAT the Fire Chief be authorized to negotiate a transfer of emergency dispatching services to Northern 911 and report back to Council.  CARRIED

 

#234-17-16      R. Case – H. Moggy

WHEREAS the Council of the Corporation of the Township of Assiginack has received the following responses to Tender 2016-03: Winter Sand and Aggregates:

  1. Mike Varey Excavating $50,068.04
  2. C. Pearson & Son Excavation & Haulage $50,056.74
  3. Don Eadie Construction $58,534.00

THEREFORE BE IT RESOLVED THAT the tender of C. Pearson & Son Excavation & Haulage in the amount of $50,056.74, HST inclusive, be accepted.  CARRIED

 

INFORMATION ITEMS:

#235-17-16      H. Moggy – R. Case

THAT we acknowledge receipt of the following correspondence items:

  1. a) Public Works Garage Energy Production Report
  2. b) Manitoulin Health Centre
  3. c) Ministry of Municipal Affairs: Town of NEMI Planning Board Decision
  4. d) Ministry of Transportation: Highway 6 Rehabilitation
  5. e) Police Seeking Public Feedback on its Strategy for a Safer Ontario
  6. f) Manitoulin OPP Detachment 2015 Progress Report. CARRIED

BY-LAWS:

#236-17-16      R. Case – H. Moggy

THAT By-law #16-10, being a by-law to amend by-law #15-22 being a by-law to authorize a Master Services Agreement with Paymentus Corporation be given its first, second, and third readings and enacted in open Council.  CARRIED

 

CLOSED SESSION:

#237-17-16      H. Moggy – R. Case

THAT in accordance with By-law #15-30 and Section 239 of the Municipal Act, as amended, Council proceeds to a “Closed Session” at 7:37 p.m. in order to attend to a matter pertaining to:

  1. f) Advice that is subject to solicitor-client privilege including communication necessary for that purpose. (Municipal Act, 2001, c.25 s.239(2)) CARRIED

#238-17-16      R. Case – H. Moggy

THAT we adjourn from our Closed Session at 7:48 p.m., approve the minutes of the Closed Sessions of June 7 and June 21, 2016 and resume our regular meeting.  CARRIED

 

CLOSING:

#239-17-16      H. Moggy – R. Case

THAT we adjourn until the next regular meeting or call of the Chair.  CARRIED

                                               

_______________________________          _____________________________

Paul Moffatt, MAYOR                                  Jeremy Rody, CLERK

 

7:55 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

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