September 5, 2017 - Council Meeting

Agenda

REGULAR MEETING OF COUNCIL
To Be Held in the Council Chambers
Tuesday, September 5, 2017 at 5:00 p.m.
Council’s Regular Meeting Agenda

 

For consideration:

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

 

2. ANNOUNCEMENTS

 

3. ADOPTION OF MINUTES
a) Regular Council Meeting of August 1, 2017
b) Manitoulin Planning Board Meeting of July 25 & August 22, 2017

 

4. DELEGATIONS

 

5. REPORTS

 

6. ACTION REQUIRED ITEMS
a) Accounts of Payment: General: $319,563.98 Payroll: $50,232.67
b) Year to Date Financial Statements as at July 31, 2017
c) Request to Reconsider: BWTP Fednor Application Resolution #211-15-17
d) Invite Tulloch & EXP Engineers to Council
e) Authorize Municipal Elections Training

 

7. INFORMATION ITEMS
a) Township of Georgian Bay Resolution
b) Municipality of Bluewater Resolution
c) Species at Risk Guide Information

 

8. BY-LAWS
a) By-law #17-21: Lease Renewal Agreement with Bank of Montreal

 

9. CLOSED SESSION
a) The security of the property of the Municipality (Municipal Act, 2001, c.25, s.239(2)(a))

 

10. ADJOURNMENT

 

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR COUNCIL MEETING

 

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, September 5th, 2017 at 5:00 p.m.

 

Present: Mayor Paul Moffatt, Councillor Les Fields, Councillor Brenda Reid, Councillor Hugh Moggy

Regrets: Councillor Robert Case

Staff: Jeremy Rody: Clerk,  Ron Cooper: Public Works Superintendent

Press: Alicia McCutcheon, Expositor

 

OPENING:

#218-16-17    H. Moggy – B. Reid

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 5:00 p.m., with Mayor Moffatt presiding in the Chair.  CARRIED

 

AGENDA: 

#219-16-17    L. Fields – H. Moggy

THAT the agenda for this meeting be amended by removing item 9-A: Closed Session;

AND THAT the agenda be accepted as amended.  CARRIED

 

DISCLOSURE OF PECUNIARY INTEREST:

Councillor Reid disclosed a direct pecuniary interest in Agenda Item 6A Payroll as her husband is an employee of the Township.  She did not take part in any discussion, attempt to influence the vote or vote on the matter.

Councillor Fields disclosed a direct pecuniary interest in Agenda Item 3B Manitoulin Planning Board minutes as she is a property owner in one of the consent application and with Agenda Item 6A Payroll as she has two relatives employed by the Township as summer students.  She did not take part in any discussion, attempt to influence the vote or vote on the matter.

 

ANNOUNCEMENTS:

Councillor Moggy announced that the next MMA meeting is taking place on September 20th at the Assiginack Municipal Office at 7 p.m. and that the OPP would be sending representatives from the Regional Office in North Bay to speak with members of the MMA and the audience.  Councillor Moggy also announced that the Manitowaning Agricultural Society would be hosting their 141st Annual Fall Fair in at the Arena Fairgrounds this weekend, September 8-9, 2017.

Councillor Fields thanked the Manitoulin Deer Show Committee for all their hard work, putting on another fantastic show.  There were new exhibits that kept everyone engaged and the wilderness challenge was very popular with kids.  She wanted to specifically thank the organizing committee for all their time and hard work: Ron Cooper, Steve Wood, Lee Hayden, and Mike Sprack.

 

ADOPTION OF MINUTES:

#220-16-17    H. Moggy – B. Reid

THAT the minutes of the Regular Council meeting of August 1, 2017, be accepted.  CARRIED

 

#221-16-17    B. Reid – H. Moggy

THAT the minutes of the Manitoulin Planning Board meetings of July 22 and August 25, 2017, be received.  CARRIED

 

REPORTS:

There were no reports.

 

ACTION REQUIRED ITEMS:

#222-16-17    H. Moggy – L. Fields

THAT Council authorizes the following Accounts for Payment:

General:         $319,563.98

AND THAT the Mayor and administration be authorized to complete cheques #26908, #26919 through #26958 and #26970 through #26993 as described in the attached cheque register reports.  CARRIED

 

#223-16-17    P. Moffatt – H. Moggy

THAT Council authorizes the following Accounts for Payment:

Payroll:           $50,232.67

AND THAT the Mayor and administration be authorized to complete cheques #26909 through #26918 and #26960 through #26969 as described in the attached cheque register reports.  CARRIED

 

#224-16-17    H. Moggy – L. Fields

THAT the year to date financial statements as at July 31, 2017, be received by Council.  CARRIED

 

#225-16-17    B. Reid – L. Fields

THAT in accordance with Section 4.26 of the Procedural By-law #15-30, as amended, Councillor Reid has requested to reconsider Resolution #211-15-17, being a resolution to submit a financial grant application to FedNor on behalf of the Burns Wharf Theatre Players.  CARRIED

 

#226-16-17    B. Reid – H. Moggy

THAT Resolution #211-15-17, originally passed at the August 1, 2017 Regular Council meeting, be repealed.  CARRIED

 

#227-16-17    L. Fields – B. Reid

THAT Council invite Dan Moody, Project Manager from Tulloch Engineering to review the Public Works Garage/Fire Hall Expansion Project;

AND THAT Council also invites Chris Cornell from EXP Services Inc. to further explain the Henley Boats Building Expansion Review.  CARRIED

 

#228-16-17    L. Fields – B. Reid

THAT the CAO and Clerk are authorized to attend the AMCTO Municipal Elections Training in Sault Ste. Marie and registration and travel expenses be paid by the Township.  CARRIED

 

INFORMATION ITEMS:

#229-16-17    L. Fields – B. Reid

THAT we acknowledge receipt of the following correspondence items:
a) Township of Georgian Bay Resolution
b) Municipality of Bluewater Resolution
c) Species at Risk Guide Information
CARRIED

 

BY-LAWS:

#230-16-17    B. Reid – H. Moggy

THAT By-law #17-21, being a by-law to authorize a lease renewal agreement between the Corporation of the Township of Assiginack and the Bank of Montreal, be given its first, second, and third readings and enacted in open Council.  CARRIED

 

CLOSING:

#231-16-17    L. Fields – B. Reid

THAT we adjourn until the next regular meeting or call of the Chair.  CARRIED

 

 

________________________                  _________________________

Paul Moffatt, MAYOR                    Jeremy Rody, CLERK

 

5:15 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

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