September 6, 2016 - Council Meeting

Agenda

REGULAR MEETING OF COUNCIL

To Be Held in the Council Chambers
Tuesday, September 6, 2016 at 7:00 p.m.

Council’s Regular Meeting Agenda

For consideration:

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

 

2. ANNOUNCEMENTS

 

3. ADOPTION OF MINUTES
a) Regular Council Meeting of August 2, 2016 (p.3)
b) Community Policing Advisory Committee Meeting of June 29, 2016 (p.8)
c) Museum Advisory Committee Meeting of July 18, 2016 (p.13)

 

4. DELEGATIONS
a) Marilyn & Elwood Wohlberg: Burns Wharf Theatre Players

 

5. REPORTS

 

6. ACTION REQUIRED ITEMS
a) Accounts of Payment: General: $216,782.61 Payroll: $49,807.66 (p.14)
b) Financial Statements as at July 31, 2016 (p.26)
c) Consent Application B14-16 (p.39)
d) Canada 150 Infrastructure Grant

 

7. INFORMATION ITEMS
a) Redrum Motorcycle Club re: Donation Request (p.41)
b) Town of Lakeshore Resolution re: 2015 Pan Am Games (p.44)
c) Michael Mantha MPP Letter re: Highway 17 Construction Delays (p.45)
d) Raise UR Paw Letter re: Glue Traps (p.49)
e) Cheryl Gallant, MP Letter re: Small Campground Taxation Issue (p.52)
f) Vigor Clean Tech Monthly Energy Production Report (p.55)

 

8. BY-LAWS
a) By-law #16-11: Exit the Tax Capping Program (p.57)
b) By-law #16-12: Council Remuneration and Expenses (p.60)

 

9. CLOSED SESSION
a) Litigation, potential litigation, including matters before administrative tribunals affecting the Municipality or local board (Municipal Act, 2001, c.25, s.239(2)(e))
b) The security of the property of the municipality or local board (Municipal Act, 2001, c.25, s.239(2)(a))

 

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK 

MINUTES OF THE REGULAR COUNCIL MEETING

 

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, September 6th, 2016 at 7:00 p.m.

 

Present: Mayor Paul Moffatt, Councillor Robert Case, Councillor Les Fields, Councillor Hugh Moggy, Councillor Brenda Reid

Staff: Alton Hobbs, CAO, Ron Cooper, Public Works, Jeremy Rody, Clerk, Jackie White, Events Coordinator

Press: Alicia McCutcheon, Expositor

Others: Chuck & Linda Vanderveen, Peter Baumgarten, Christianna Jones, Elwood Wohlberg

 

OPENING:

#240-18-16      R. Case – H. Moggy

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 7:00 p.m., with Mayor Moffatt presiding in the Chair. CARRIED

 

AGENDA:

#241-18-16      H. Moggy – R. Case

THAT the agenda for this meeting be amended by adding the following item:

6-E) Proposed Grader Capital Repairs

AND THAT the agenda be accepted as amended.  CARRIED

 

DISCLOSURE OF PECUNIARY INTEREST:

Councillor Reid disclosed a direct pecuniary interest in Agenda Item 6A Payroll as her husband is an employee of the Township.  She did not take part in any discussion, attempt to influence the vote or vote on the matters.

 

ANNOUNCEMENTS:

Councillor Moggy announced that two trees have been planted at the Agriculture Society Stone Gates to honour past agriculture farmers in the area as the Society gets ready to celebrate the 140th Annual Fall Fair on September 9th and 10th.

 

ADOPTION OF MINUTES:

#242-18-16      R. Case – H. Moggy

THAT the minutes of the Regular Council meeting of August 2, 2016, be accepted.  CARRIED

 

#243-18-16      H. Moggy – R. Case

THAT the minutes of the Community Policing Advisory Committee meeting of June 29, 2016, be received.  CARRIED

 

#244-18-16      R. Case – H. Moggy

THAT the minutes of the Museum Advisory Board meeting of July 18, 2016, be accepted.  CARRIED

 

DELEGATIONS:

Members of the Burns Wharf Theatre Players (BWTP) were in attendance to speak with Council about the Theatre Renovation Project.  Engineering plans and cost estimates were delivered to the Township and BWTP in August.  Mr. Wohlberg explained that they had received a call from the Canadian Heritage Foundation about a potential application for the Burns Wharf Theatre.

The CAO explained that he was in contact with federal representatives from the Canada Cultural Fund, a grant that is administered by the Canadian Heritage Foundation.  The advantages of this grant over the Canada 150 Infrastructure Grant are that there is no submission deadline – they are accepted proposals throughout the year, it allows for more than 50% government contributions, this grant gives Council more time to consider expanding the scope of the project (i.e. installing a heating system and addressing water pipe issues), and there would likely be less competition for this grant.

There was some discussion on the whether or not grant stacking (applying more than one grant to the same project) could be done with the Canada 150 Infrastructure Grant; staff will confirm whether or not this is a possibility.  Questions were entertained from both Council and BWTP.  It was decided that a committee be established comprising of 2 councillors, 2 members of BWTP, and a staff member.  The purpose of this committee would be keep the project moving forward and investigate funding opportunities.  The CAO will contact the BWTP and set up a meeting for the early part of next week.

 

#245-18-16      H. Moggy – R. Case

THAT we thank Elwood Wohlberg and the Burns Wharf Theatre Players Representatives for their presentation to Council.  CARRIED

 

REPORTS:

There were no reports.

 

ACTION REQUIRED ITEMS:

#246-18-16      R. Case – H. Moggy

THAT Council authorizes the following Accounts for Payment:

General:           $216,782.61

AND THAT the Mayor and administration be authorized to complete cheques #25793 through #25806 and #25819 through #25848 and #25861 through #25890 as described in the attached cheque register reports.  CARRIED

 

#247-18-16      H. Moggy – R. Case

THAT Council authorizes the following Accounts for Payment:

Payroll:            $49,807.66

AND THAT the Mayor and administration be authorized to complete cheques #25807 through #25818 and #25849 through #25860 as described in the attached cheque register reports.  CARRIED

 

#248-18-16      B. Reid – L. Fields

THAT the year to date financial statements as at July 31, 2016, be received by Council.  CARRIED

 

#249-18-16      L. Fields – B. Reid

THAT the Council of the Corporation of the Township of Assiginack has no comment or concern with the application for consent as applied for by the applicant (File B14-16).  CARRIED

 

Note: Council discussed the Canada 150 Infrastructure Grant which will provide up to 50% funding for a renovation project.  Given that the Burns Wharf Theatre project received over 54% support from the community in the survey that was conducted over the past two weeks, Council would need to raise a maximum of $300,000 to pay their 50% of that project.  Since an ad hoc committee was formed earlier in the meeting, it was decided that staff would investigate all of the funding options that were provided by the Canadian Heritage Foundation representative and have a committee meeting next week to decide the best course of action for funding applications and next steps.

 

#250-18-16      B. Reid – L. Fields

THAT based on staff recommendation, Council approves the quoted repairs of $60,000 to the Township’s Grader as a capital expense for 2016.  TABLED

Note: Council asked for a staff report on the cost analysis of leasing, leasing to own, or renting a grader.

 

INFORMATION ITEMS:

#251-18-16      L. Fields – B. Reid

THAT we acknowledge receipt of the following correspondence items:

  1. a) Redrum Motorcycle Club
  2. b) Town of Lakeshore Resolution
  3. c) Michael Mantha MPP Letter
  4. d) Raise UR Paw Letter
  5. e) Cheryl Gallant, MP Letter
  6. f) Vigor Clean Tech Monthly Energy Production Report. CARRIED

BY-LAWS:

#252-18-16      B. Reid – L. Fields

THAT By-law #16-11, being a by-law to exit the tax capping program for the commercial, industrial and multi-residential property classes for the year 2016 and for subsequent taxation years, be given its first, second and third readings and enacted in open Council.  CARRIED

 

#253-18-16      L. Fields – B. Reid

THAT By-law #16-12, being a by-law of the Corporation of the Township of Assiginack respecting remuneration and expenses for Members of Council, be given its first, second and third readings and enacted in open Council.  CARRIED

 

CLOSED SESSION:

#254-18-16      B. Reid – L. Fields

THAT in accordance with By-law #15-30 and Section 239 of the Municipal Act, as amended, Council proceeds to a “Closed Session” at 7:55 p.m. in order to attend to a matter pertaining to:

  1. e) Litigation, potential litigation, including matters before administrative tribunals affecting the Municipality or local board; and
  2. a) The security of the property of the Municipality or local board (Municipal Act, 2001, c.25 s.239(2)). CARRIED

#255-18-16      L. Fields – B. Reid

THAT we adjourn from our Closed Session at 8:10 p.m., approve the minutes of the Closed Sessions of August 2, 2016 and resume our regular meeting.  CARRIED

 

CLOSING:

#256-18-16      B. Reid – L. Fields

THAT we adjourn until the next regular meeting or call of the Chair.  CARRIED

                                               

_______________________________          _____________________________

Paul Moffatt, MAYOR                                  Jeremy Rody, CLERK

 

8:12 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

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