December 5, 2017 - Council Meeting

Agenda

REGULAR MEETING OF COUNCIL
To Be Held in the Council Chambers
Tuesday, December 5, 2017 at 5:00 p.m.
Council’s Regular Meeting Agenda

For consideration:

 

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

 

2. ANNOUNCEMENTS

 

3. ADOPTION OF MINUTES
a) Regular Council Meeting of November 21, 2017

 

4. DELEGATIONS
a) Phil Blake: Hydro Savings Plan

 

5. REPORTS

 

6. ACTION REQUIRED ITEMS
a) Accounts of Payment: General: $145,581.20 Payroll: $17,936.83
b) Tax Adjustment Application
c) Departmental Surplus Allocation

 

7. INFORMATION ITEMS
a) OPP Municipal Policing Bureau Letter
b) Ministry of Finance: Ontario Municipal Partnership Fund
c) Canadian Stimulus Fund Ltd. Letters

 

8. BY-LAWS

 

9. CLOSED SESSION
a) Personal matters about an Identifiable Individual, including municipal or local board employees (Municipal Act, 2001, c.25, s.239(2)(b))

 

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR COUNCIL MEETING

 

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, December 5th, 2017 at 5:00 p.m.

 

Present: Mayor Paul Moffatt, Councillor Robert Case, Councillor Les Fields, Councillor Hugh Moggy, Councillor Brenda Reid

Staff: Jeremy Rody: Clerk, Alton Hobbs: CAO, Ron Cooper: Public Works Superintendent

Press: Alicia McCutcheon, Expositor

Others: Phil Blake

 

Note: Prior to the beginning of the Council Meeting, the Assiginack Robotics Teams gave a presentation and demonstration to Council.  The teams had to identify a problem relating to water and then come up with a solution.  The teams travelled to Sudbury over the weekend to participate in a First Lego League competition; as rookie teams it would have been considered successful just to get points on the board. However, Team Blackbird captured 1st prize in the robotic design category and Team Assiginack finished in 2nd place overall and will be going to a Provincial competition in Waterloo this coming January.  Council congratulated the teams for their hard work and success in their first year.

 

OPENING:

#328-23-17    H. Moggy – L. Fields

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 5:45 p.m., with Mayor Moffatt presiding in the Chair.  CARRIED

 

AGENDA:

#329-23-17    L. Fields – H. Moggy

THAT the agenda for this meeting be accepted as presented.  CARRIED

 

DISCLOSURE OF PECUNIARY INTEREST:

Councillor Reid disclosed a direct pecuniary interest in Agenda Item 6A Payroll as her husband is an employee of the Township.  She did not take part in any discussion, attempt to influence the vote or vote on the matter.

 

ANNOUNCEMENTS:

Councillor Reid announced that families on Manitoulin are invited to come out to the Assiginack Public Library on December 7th to get their picture taken with Santa from 6:30 – 8:30 p.m.  Pictures are taken in front of the Library’s green screen, the family can choose a background and the picture is emailed to the family.  The cost is $2 per family or a non-perishable food item with the proceeds going towards the Library and Food Bank.

 

ADOPTION OF MINUTES:

#330-23-17    H. Moggy – L. Fields

THAT the minutes of the Regular Council meeting of November 21, 2017, be accepted.  CARRIED

 

DELEGATIONS:

#331-23-17    L. Fields – H. Moggy

THAT we thank Phil Blake for his presentation to Council;

AND THAT Council will invite Hydro One to a future Council meeting to discuss a Municipal Energy Plan that focuses on energy reduction and cost savings;

AND FURTHER THAT if warranted Council strike an Ad Hoc Committee for this initiative.  CARRIED

Note: Phil Blake had forwarded information about municipal energy plans that have been undertaken by some municipalities in Northern Ontario.  Mr. Blake followed up with the Mayor about an energy/cost reduction plan that he asked for in July when the budget was being passed.  While there is not an official municipal energy plan for Assiginack such as the examples forwarded to Council, the Township is conscious of energy savings initiatives and programs.  Mr. Blake asked if the Water Committee could be given this task to develop an energy saving plan.  Council stated that it would be more beneficial to strike an Ad Hoc Committee to look into energy savings for the entire municipality rather than just at the water and wastewater facilities.

 

REPORTS:

There were none.

 

ACTION REQUIRED ITEMS:

#332-23-17    H. Moggy – L. Fields

THAT Council authorizes the following Accounts for Payment:

General:         $145,581.20

AND THAT the Mayor and administration be authorized to complete cheques #27245 through #27291 as described in the attached cheque register report.  CARRIED

 

#333-23-17    H. Moggy – L. Fields

THAT Council authorizes the following Accounts for Payment:

Payroll:           $17,936.83

AND THAT the Mayor and administration be authorized to complete cheques #27241 through #27244 as described in the attached cheque register report.  CARRIED

 

#334-23-17    B. Reid – R. Case

THAT the tax write down of Roll #5111-000-009-03700-0000 be approved as per the tax adjustment application and response from MPAC under the authority of the Municipal Act, 2001, Ch. 25, s.357(d).  CARRIED

 

#335-23-17    R. Case – B. Reid

THAT prior to December 31, 2017, any departmental surplus be allocated to reserves and then reallocated to the appropriate departmental reserve.  CARRIED

 

INFORMATION ITEMS:

#336-23-17    B. Reid – R. Case

THAT we acknowledge receipt of the following correspondence items:
a) OPP Municipal Policing Bureau Letter
b) Ministry of Finance: Ontario Municipal Partnership Fund
c) Canadian Stimulus Fund Ltd. Letters.  CARRIED

 

BY-LAWS:

There were none.

 

CLOSED SESSION:

#337-23-17    R. Case – B. Reid

THAT in accordance with By-law #15-30 and Section 239 of the Municipal Act, as amended, Council proceeds to a “Closed Session” at 6:03 p.m. in order to attend to a matter pertaining to:
a) Personal matters about an identifiable individual, including municipal or local board employees (Municipal Act, 2001, ch.25, s.239(2)(b)).  CARRIED

 

#338-23-17    B. Reid – R. Case

THAT we adjourn from our Closed Session at 6:21 p.m., approve the minutes of the Closed Session of November 21, 2017 and resume our regular meeting.  CARRIED

 

CLOSING:

#339-23-17    R. Case – B. Reid

THAT we adjourn until the next regular meeting or call of the Chair.  CARRIED

 

 

________________________                  _________________________

Paul Moffatt, MAYOR                                  Jeremy Rody, CLERK

 

6:25 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

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