Township of Assiginack Agenda
REGULAR MEETING OF COUNCIL
To Be Held in the Council Chambers
Tuesday, December 6, 2016 at 7:00 p.m.
Council’s Regular Meeting Agenda
For consideration:
1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof
2. ANNOUNCEMENTS
3. ADOPTION OF MINUTES
a) Regular Council Meeting of November 15, 2016 (p.3)
b) Manitoulin Centennial Manor Board of Management Meeting of October 21, 2016 (p.7)
c) Manitoulin Municipal Association Minutes of September 21, 2016 (p.9)
4. DELEGATIONS
a) Shelba Millette, Manitoulin Tourism Association
5. REPORTS
a) Water Treatment Plant Potential Treatment Options Report by exp Services Inc. (p.12)
6. ACTION REQUIRED ITEMS
a) Accounts of Payment: General: $342,939.05 Payroll: $35,938.84 (p.21)
b) Xplornet Communications Inc. Proposal (p.31)
c) Departmental Surplus Allocation
d) Vesting Tax Sale Properties
7. INFORMATION ITEMS
a) Manitoulin Island Cycling Advocates Letter (p.32)
b) Ministry of Finance / Municipal Affairs Letter re: Ontario Municipal Partnership Fund (p.33)
c) Resolutions Regarding Access & Delivery of Hydro (p.36)
d) Township of McKellar Resolution (p.41)
e) Vigor Monthly Energy Production Report (p.43)
f) Sudbury and District Health Unit Correspondence (p.45)
g) Manitoulin-Sudbury DSB Third Quarter Activity Report (p.50)
8. BY-LAWS
a) By-law #16-17: Authorize a Sub-Licence Agreement with the Manitoulin Planning Board for COOP 2016 Project (p.61)
b) By-law #16-18: Adopt a Workplace Harassment and Violence Policy (p.71)
9. CLOSED SESSION
a) Advice that is subject to solicitor-client privilege including communications necessary for that purpose (Municipal Act, 2001, c.25, s.239(2)(f))
10. ADJOURNMENT
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Minutes
THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING
The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, December 6th, 2016 at 7:00 p.m.
Present: Mayor Paul Moffatt, Councillor Les Fields, Councillor Robert Case, Councillor Brenda Reid
Excused: Councillor Hugh Moggy
Staff: Alton Hobbs, CAO, Jeremy Rody, Clerk
Press: Alicia McCutcheon, Expositor
Others: Shelba Millette, Manitoulin Tourism Association
OPENING:
#346-24-16 R. Case – B. Reid
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 7:00 p.m., with Mayor Moffatt presiding in the Chair. CARRIED
AGENDA:
#347-24-16 L. Fields – R. Case
THAT the agenda for this meeting be accepted as presented. CARRIED
DISCLOSURE OF PECUNIARY INTEREST:
Councillor Reid disclosed a direct pecuniary interest in Agenda Item 6A Payroll as her husband is an employee of the Township. She did not take part in any discussion, attempt to influence the vote or vote on the matters.
ANNOUNCEMENTS:
Councillor Fields commented that the Assiginack Arena has been very busy on Sunday game days and the kids and parents are having a really good year.
ADOPTION OF MINUTES
#348-24-16 R. Case – B. Reid
THAT the minutes of the Regular Council meeting of November 15, 2016, be accepted. CARRIED
#349-24-16 L. Fields – R. Case
THAT the minutes of the Manitoulin Centennial Manor Board meeting of October 21, 2016, be received. CARRIED
#350-24-16 R. Case – B. Reid
THAT the minutes of the Manitoulin Municipal Association meeting of September 21, 2016, be received. CARRIED
DELEGATIONS:
Note: Shelba Millette from the Manitoulin Tourism Association made a presentation to Council regarding the new Sustainable Tourism Plan that the MTA has adopted. MTA Members will get a much better promotional package with their membership going forward. The Sustainable Tourism Plan aims to make the MTA a self-sustaining entity, in order to do this they will need a larger buy in from municipalities, First Nations, and large corporations. The Island-Wide Tourism Steering Committee will work to fill tourism gaps with ideas from local EDO’s. The MTA will apply for funding to secure tourism assets across the island and to initiate new events and then hand them off to the local municipality or First Nation. In 2017, the MTA will undertake an island wide branding exercise for Manitoulin Island Tourism.
#351-24-16 B. Reid – R. Case
THAT we thank Shelba Millette from the Manitoulin Tourism Association for making her presentation to Council;
AND THAT Council will consider the increased MTA membership fee during the 2017 budget meetings. CARRIED
REPORTS:
#352-24-16 R. Case – B. Reid
THAT the report prepared by EXP Services Inc. titled, “Potential Treatment Options for Sunsite and Manitowaning Treatment Plants,” be accepted by Council. CARRIED
ACTION REQUIRED ITEMS:
#353-24-16 L. Fields – R. Case
THAT Council authorizes the following Accounts for Payment:
General: $342,939.05
AND THAT the Mayor and administration be authorized to complete cheques #26089 through #26148 and #26153 through #26177 as described in the attached cheque register reports. CARRIED
#354-24-16 R. Case – L. Fields
THAT Council authorizes the following Accounts for Payment:
Payroll: $35,938.84
AND THAT the Mayor and administration be authorized to complete cheques #26084 through #26088 and #26149 through #26152 as described in the attached cheque register reports. CARRIED
#355-24-16 L. Fields – B. Reid
THAT Council has no objection to a lease agreement with Xplornet Communications Inc. for the use of Township owned property on Sucker Lake Road for the installation and operation of a telecommunications site;
AND THAT Staff is directed to negotiate the terms of the lease agreement. CARRIED
#356-24-16 B. Reid – L. Fields
THAT prior to December 31st, 2016, any departmental surplus be allocated to reserves and then reallocated to the appropriate departmental reserve. CARRIED
#357-24-16 R. Case – L. Fields
THAT Council accept the Treasurer’s recommendation to register a notice of vesting for the following three properties that did not sell by public tender during the tax sale process: Roll # 5111-000-007-12100-0000, Roll # 5111-000-011-00200-0000, Roll # 5111-000-009-13000-0000. CARRIED
INFORMATION ITEMS:
#358-24-16 L. Fields – B. Reid
THAT we acknowledge receipt of the following correspondence items:
- a) Manitoulin Island Cycling Advocates Letter
- b) Ministry of Finance / Municipal Affairs Letter re: Ontario Municipal Partnership Fund
- c) Resolutions Regarding Access & Delivery of Hydro
- d) Township of McKellar Resolution
- e) Vigor Monthly Energy Production Report
- f) Sudbury and District Health Unit Correspondence
- g) Manitoulin-Sudbury DSB Third Quarter Activity Report. CARRIED
BY-LAWS:
#359-24-16 B. Reid – L. Fields
THAT By-law #16-17, being a by-law to authorize a Sub-Licence Agreement between the Township of Assiginack and the Manitoulin Planning Board be given its first, second, and third readings and enacted in open Council. CARRIED
#360-24-16 L. Fields – B. Reid
THAT By-law #16-18, being a by-law to adopt a Workplace Harassment and Violence Policy for the Township of Assiginack be given its first and second readings. CARRIED
CLOSED SESSION:
#361-24-16 R. Case – L. Fields
THAT in accordance with By-law #15-30 and Section 239 of the Municipal Act, as amended, Council proceeds to a “Closed Session” at 8:00 p.m. in order to attend to a matter pertaining to:
- f) Advice that is subject to solicitor-client privilege including communications necessary for that purpose. CARRIED
#362-24-16 B. Reid – L. Fields
THAT we adjourn from our Closed Session at 8:10 p.m., approve the minutes of the Closed Session of November 15, 2016 and resume our regular meeting. CARRIED
CLOSING:
#363-24-16 L. Fields – B. Reid
THAT we adjourn until the next regular meeting or call of the Chair. CARRIED
_______________________________ _____________________________
Paul Moffatt, MAYOR Jeremy Rody, CLERK
8:15 p.m.
These Minutes have been circulated but are not considered Official until approved by Council.
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