REGULAR MEETING OF COUNCIL
To Be Held in the Council Chambers
Tuesday, February 5th, 2019 at 7:00 p.m.
Council’s Regular Meeting Agenda
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof
3. ADOPTION OF MINUTES
a) Regular Council Meeting of January 15, 2019
b) Assiginack Public Library Board Meeting Minutes of December 3, 2018
6. ACTION REQUIRED ITEMS
a) Accounts of Payment: General: $163,975.71 – Payroll: $18,866.54
b) ‘Fixing Our Felines’ Annual Donation Request
c) Tulloch: Drainage Superintendent 2019 Proposal
d) Wiikwemkoong Ice Fishing Derby Requests
e) 2019 Propane Tender
f) Nuisance Coyote Control Program Extension
g) 2019 Manitoulin Trade Show Participation
h) Ratepayer Appointments to Boards, Committees
7. INFORMATION ITEMS
a) Great Lakes Islands Alliance: Introduction and Request
b) City of Hamilton: Maintaining Voters List
c) Vigor Clean Tech: Manitowaning Pubic Works Garage Solar Report
a) By-law # 19-03 Interim Tax Levy
9. CLOSED SESSION
a) Security of the Property of the Municipality (Municipal Act, 2001, ch.25, s.239(2)(a))
THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING
The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, February 5, 2019 at 7:00 p.m.
Mayor Dave Ham
Councillor Hugh Moggy
Councillor Dave McDowell
Councillor Rob Maguire
Councillor Christianna Jones
Staff: Alton Hobbs, CAO, Deputy Clerk; Deb MacDonald, Treasurer;
Ron Cooper, Public Works Superintendent; Freda Bond, Tax Accounts Manager
Others: Denis Marion
#30-03-19 R. Maguire – C. Jones
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 7:00 p.m., with Mayor Ham presiding in the Chair. CARRIED
#31-03-19 C. Jones – R. Maguire
THAT the agenda for this meeting be accepted as presented. CARRIED
DISCLOSURE OF PECUNIARY INTEREST:
ADOPTION OF MINUTES:
#32-03-19 R. Maguire – C. Jones
THAT the Minutes of the Regular Council meeting of January 15, 2019, be accepted. CARRIED
#33-03-19 C. Jones – R. Maguire
THAT the Minutes of the Assiginack Public Library Board Meeting of December 3, 2018 be accepted. CARRIED
Councillor McDowell reported that he is still searching for trucks and that a suggested purchase may wait until Spring when the Committee has more opportunity to travel and there may be a greater selection of vehicles.
Councillor Moggy gave a verbal report on the Manor Board budget for 2019 and the general state of affairs at the facility.
ACTION REQUIRED ITEMS:
#34-03-19 C. Jones – R. Maguire
THAT Council authorizes the following Accounts for Payment:
AND THAT the Mayor and administration be authorized to complete cheques #28507 through #28541 as described in the attached cheque register report. CARRIED
#35-03-19 R. Maguire – C. Jones
THAT Council authorizes the following Accounts for Payment:
AND THAT the Mayor and administration be authorized to complete cheques #28501 through #28506 as described in the attached cheque register report. CARRIED
#36-03-19 R. Maguire – C. Jones
THAT Council authorizes a donation of $ 500.00 to the Island Animal Hospital on behalf of Fixing Our Felines.
While Council does not object to a donation on behalf of this organization, after a full discussion, it was agreed to table this request until Council had the opportunity to review all donation requests as part of the 2019 budget process with the historical data. Staff will inform the Organization.
#37-03-19 C. Jones – R. Maguire
THAT Council accepts the attached Proposal for Drainage Superintendent Services from Tulloch Engineering. CARRIED.
#38-03-19 R. Maguire – C. Jones
THAT Council informs the Wikwemikong Development Commission that we will service the areas requested for the Wiikwemkoong Ice Fishing Derby on the weekend of February 9-10, pursuant to their letter of January 21, 2019. CARRIED.
#39-03-19 H. Moggy – D. McDowell
THAT WHEREAS tenders for the provision of propane were received from:
NOW THEREFORE THAT the Superior Propane Proposal be accepted. CARRIED.
#40-03-19 D. McDowell – H. Moggy
THAT WHEREAS a Nuisance Coyote Control Program was undertaken in 2018 with an annual budget of $2,000.00;
AND WHEREAS a balance of $ 1,800.00 remains in the program;
NOW THEREFORE THAT the program be extended until the current funds are depleted, pending 2019 budget approval. CARRIED.
#41-03-19 H. Moggy – D. McDowell
THAT we appoint the following ratepayers as follows:
Assiginack Pubic Library Board: Irma Lentz, Catherine Bassett, Jane Tilston, Les Fields
Assiginack Museum Advisory Committee: Alice Pennie CARRIED.
#42-03-19 D. McDowell – H. Moggy
THAT we acknowledge receipt of the following correspondence items:
a) Great Lakes Island Alliance: Introduction and Request
b) City of Hamilton: Municipal Voters List Maintenance
c) Vigor Clean Tech: Monthly Garage Solar Report CARRIED
Councillor Jones expressed an interest in sitting on the Great Lakes Island Alliance. Staff will make contact and provide her contact information to the organization.
#43-03-19 H. Moggy – D. McDowell
THAT By-law # 19-03, being a by-law to provide for an interim tax levy and to provide for the payment of taxes and for penalty and interest be given first, second and third readings and enacted in Open Council. CARRIED.
#44-03-19 D. McDowell – H. Moggy
THAT in accordance with By-law # 15-30 and Section 239 of the Municipal Act as amended, Council proceed to a Closed Session at 7:35 pm in order to attend to a matter pertaining to:
a) Security of the Property of the Municipality or Local Board. CARRIED.
#45-03-19 H. Moggy – D. McDowell
THAT we adjourn from our Closed Session at 8:00 pm, approve the Minutes of the Closed Session of January 2, 2019 and resume our Regular Council Meeting. CARRIED.
#46-03-19 D. McDowell – H. Moggy
THAT we adjourn until the next regular meeting or call of the Chair. CARRIED
David Ham, MAYOR Alton Hobbs, CAO/DEPUTY CLERK
These Minutes have been circulated but are not considered Official until approved by Council.