Council Meeting - Township of Assiginack

Agenda

REGULAR MEETING OF COUNCIL
To Be Held in the Council Chambers
Tuesday, August 6th, 2019 at 7:00 p.m.
Council’s Regular Meeting Agenda

For consideration:

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

2. ANNOUNCEMENTS

3. ADOPTION OF MINUTES
a) Regular Council Meeting of July 2, 2019
b) Regular Meetings of Manitoulin Centennial Manor Board of May 16 and
June 20, 2019
c) Regular Meeting of Manitoulin Planning Board of June 25, 2019
d) Regular Meeting of Manitoulin East Municipal Airport Commission of July 8, 2019

4. DELEGATIONS

None

5. REPORTS

a) Tax Collector’s Status Report
b) Treasurer’s Expenditures/Budget Review June 30th

6. ACTION REQUIRED ITEMS

a) Accounts for Payment: General: $295,349.56 Payroll: $ 48,590.80
b) Curling Club Tax Rebate Request
a) Fire Department Purchase Requests
b) Consent Application B08/19
c) SPCA Mobile Clinic Opportunity
d) Lalonde Road Allowance Opening Request (Roll # 7-001)

7. INFORMATION ITEMS

a) Ministry of Municipal Affairs: Provincial Policy Statements Review
b) Public Health Sudbury & Districts: Transforming Public Health
c) Manitoulin Centennial Manor: AGM Notice
d) Wiikwemkoong Islands Boundary Claim Notice

8. BY-LAWS

a) By-law # 19-11 Leask Bay Shores Lane Maintenance Agreement
b) By-law # 19-12 Lentir Employment Contract

9. IN CAMERA

a) Property Issues
b) Personnel Issues

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, August 06, 2019 at 7:00 p.m.

Present: Mayor Dave Ham
Councillor Hugh Moggy
Councillor Dave McDowell
Councillor Rob Maguire
Councillor Christianna Jones

Staff: Alton Hobbs, CAO, Deputy Clerk
Deb MacDonald, Treasurer
Ron Cooper, Public Works Superintendent
Freda Bond, Tax and Utilities Manager
Jackie White, PEC

OPENING:

#182-14-19 C. Jones – R. Maguire
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 7:00 p.m., with Mayor Ham presiding in the Chair. CARRIED

AGENDA:

#183-14-19 R. Maguire – C. Jones
THAT the agenda for this meeting be accepted as presented. CARRIED

DISCLOSURE OF PECUNIARY INTEREST:

None

ANNOUNCEMENTS:

Council extended its gratitude to the Southeast Lions Club for another successful Summerfest Weekend and thanked the municipal staff for its assistance.
Comments were also made concerning the excellent condition of the Hilly Grove Cemetery.

Staff was asked to send letters of appreciation to Deb Smith, Jen Hooper, Keith Nelson and Rob Maguire for volunteering to clean, plant and reinvigorate the Manitowaning Cenotaph.

Council thanked the Horticulture Society for their continued dedication of maintaining the flower beds in the community and were thrilled to see youth working with them on the school flower bed and at the museum.

Councillor Maguire was also thanked for his assistance at securing steel for the public works garage roof at his cost and for donating the cost of shipping and incidentals. He has also offered to do the same for repairs to the Roller Mills and other municipal buildings. He stated that it was his honour to serve the community and did not want to financially benefit from serving it through his business.

Council also thanked Jackie White for the ‘Manitowaning’ Mugs which were a real hit in the community. 400 were sold this summer.

ADOPTION OF MINUTES:

#184-14-19 C. Jones – R. Maguire
THAT the Minutes of the Regular Council Meeting of July 2, 2019 be accepted. CARRIED

#185-14-19 R. Maguire – C. Jones
THAT the Minutes of the Regular Manitoulin Centennial Manor Board Meeting of May 16, 2019 and June 20, 2019 be accepted. CARRIED

#186-14-19 R. Maguire – C. Jones
THAT the Minutes of the Regular Manitoulin Planning Board Meeting of June 25, 2019 be accepted. CARRIED

#187-14-19 R. Maguire – C. Jones
THAT the Minutes of the Regular Manitoulin East Municipal Airport Commission Meeting of July 8, 2019 be accepted. CARRIED

DELEGATIONS:

NONE

REPORTS:

#188-14-19 C. Jones – R. Maguire
THAT we accept the Tax Collector`s Status Report of July 12, 2019. CARRIED

#189-14-19 R. Maguire – C. Jones
THAT we accept the Treasurer`s Monthly Budget Report as of June 30, 2019. CARRIED

ACTION REQUIRED ITEMS:

#190-14-19 R. Maguire – C. Jones
THAT Council authorizes the following Accounts for Payment:
General: $295, 349.56
AND THAT the Mayor and administration be authorized to complete cheques #28987 through #29029 and #29039 through #29072 as described in the attached cheque register report. CARRIED

#191-14-19 C. Jones – R. Maguire
THAT Council authorizes the following Accounts for Payment:
Payroll: $48, 590.80
AND THAT the Mayor and administration be authorized to complete cheques #28975 through #28986 and #29030 through #29038 as described in the attached cheque register report. CARRIED

#192-14-19 R. Maguire – C. Jones
THAT Council agrees approves the Assiginack Curling Club`s application for rebate of taxes to registered charities in the amount of $3,294.83 which will be applied as a credit to its tax account. CARRIED

#193-14-19 H. Moggy – D. McDowell
THAT Council authorizes the following Fire Department capital purchases:
a) 5 VHF Pagers $3,007.78 from the current Fire Department budget
b) 12 sets Bunker Gear $25,824.00 from Fire Department Reserves. CARRIED

#194-14-19 D. McDowell – H. Moggy
THAT we inform the Manitoulin Planning Board that we have no objection to the Consent Application B08/09 subject to our usual concerns. CARRIED

#195-14-19 H. Moggy – D. McDowell
THAT we invite the SPCA Mobile Wellness, spay/neuter Clinic to visit the Township of Assiginack when the opportunity presents itself. CARRIED

#196-14-19 D. McDowell – H. Moggy
THAT we inform the owner of Roll #7-001 and his agent that we have no objection to the development of a logging road in front of Lot 1, Concession 8, Township of Assiginack, subject to the owner entering into an agreement with the municipality, registered on title of the property, at his expense, which confirms that the Municipality will not be responsible for the maintenance of this road allowance. CARRIED

INFORMATION ITEMS:

#197-14-19 H. Moggy – D. McDowell
THAT we acknowledge receipt of the following correspondence items:
a) MMAH: Provincial Policy Statements Review
b) Public Health Sudbury & Districts: Transforming Public Health Draft
c) Manitoulin Centennial Manor: Notice of Annual Meeting
d) Ministry of Indigenous Affairs: Wiikwemkoong Island Boundary Claim EA Notice

CARRIED

BY-LAWS:

#198-14-19 D. McDowell – H. Moggy
THAT By-law # 19-11, being a by-law to authorize an agreement for the maintenance of Leask Bay Shores Lane be given first, second and third readings and enacted in Open Council. CARRIED

#199-14-19 H. Moggy – D. McDowell
THAT By-law # 19-12, being a by-law to authorize the hiring of an Administrative Assistant be given first, second and third reading and enacted in Open Council. CARRIED

CLOSED SESSION:

#200-14-19 D. McDowell – H. Moggy
THAT in accordance with By-law # 02-02 as amended and Section 239 of the Municipal Act as amended, Council proceed to a Closed Session (in camera) at 7:20 pm in order to attend to a matter pertaining to:
a) The Security of the Property of the Municipality or Local Board
b) Personal matters about an Identifiable Individual, including municipal or local board employees

CARRIED

#201-14-19 H. Moggy – D. McDowell
THAT we adjourn from our closed session at 8:10 pm, accept the Minutes of the Closed Session of July 2, 2019 and resume our Regular Meeting. CARRIED

CLOSING:

#202-14-19 R. Maguire – C. Jones
THAT we adjourn until the next regular meeting or call of the Chair. CARRIED

________________________ _________________________
David Ham, MAYOR Alton Hobbs, CAO/DEPUTY CLERK

8:11 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

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