2023 COMMITTEE OF THE WHOLE
Tuesday, January 3, 2023
OPENING AND DECLARATIONS
a) 115 Arthur Street: Building Status
b) Hydro One Energizing Life Community Funding
c) Property Standards (Lots in Town) discussion
d) 2023-2026 Member’s Priorities
e) Municipal Buildings Cleaning
f) Future COTW Meetings
2. PUBLIC WORKS:
a) Purchase New Plow Truck: New Options
3. PROTECTION AND CONTROL:
a) Essentials of Municipal Fire Protection Potential Training
b) Walkerton Clean Water Agency: Potential Training
a) Special Olympics Use of Track Request
b) Library Board Request
THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
COMMITTEE OF THE WHOLE MINUTES
Tuesday, January 3, 2022 7:00 pm
PRESENT: Mayor Brenda Reid, Councillors Janice Bowerman, Dwayne Elliott, Jennifer Hooper, Rob Maguire
Staff: Alton Hobbs – CAO/Deputy Clerk, Deb MacDonald – Treasurer, Freda Bond Tax – Utilities Manager, Jackie White – PEC
Media: Tom Sasvari, Expositor
Public: Frank Klodnicki, Ben and Anna Peca
Mayor made land acknowledgement.
Moved by Councillors Bowerman and Elliott:
THAT the meeting be opened with Mayor Reid presiding in the Chair.
1a) 115 Arthur Street: Staff reported that they were waiting for an Engineer’s estimates of modular building alternatives. Members of Council stated that they could also consider the lower level of 25B Spragge Street as an alternate location. Staff was asked to confirm the space needs of the two tenants.
1b) Hydro One Energizing Communities Funding: Staff informed Council of the availability of applying for $ 25,000 in community improvement funding through this program. Council then discussed possibilities and agreed to apply for funding for improvements to the Sledding Hill in Manitowaning, recognizing that it is a competitive application process, with no guarantee of success.
1c) Property Conditions/Property Standards: The Committee discussed the condition of a number of properties in and around the village of Manitowaning and reviewed the process of dealing with issues and complaints. All members were asked to direct complaints to staff, and Municipal Law Enforcement would investigate.
1d) Council Member’s Priorities:
Public Works, Staffing in general
Expanding Town plot
Water Wild lines
Road Standards and Accepting New Roads
Historical Building Preservation
Municipal Building status
Roller Mills, Post Office
Asset Management: Resources
1e) Municipal Building Cleaning Tender: Staff explained the tendering procedure, the results and the cost differences from the 2019 tenders. As there was only one acceptable tender, it was recommended for approval:
Moved and seconded by Councillors Maguire and Hooper:
THAT the tender of Windows Unlimited for the provision of cleaning services for municipal buildings be recommended to Council for approval. CARRIED
1f) Future COTW Meetings: Members expressed their concerns that decisions were taking too long to be made and that maybe we should return to the two Council meeting a month method. After discussion they agreed to continue on for six months with the current structure and review the matter at that time.
2a) Public Works Truck Draft Tender: The Committee discussed the option of a multi use vehicle versus a strict plow truck. As the option was only recently raised, the Committee agreed to look at putting out requests for proposal for both systems, recognizing that currently only one provider exists for the multi use vehicle option.
3a) Training Sessions: Staff reviewed both Fire Essentials and Water/Wastewater Essentials training opportunities. Members agreed that they would be interested in both opportunities. Staff to research scheduling.
4a) Special Olympics Use of Field: The Committee supports the request by the Special Olympics to use the interior of the track for training.
4b) The Committee acknowledged to the Library Board that it had no objections to the Board’s Meeting Room Rental Policy.
5a) In Camera Session:
Moved and seconded by Councillors Elliott and Maguire
THAT we attend a closed session at 8:15 pm to review a labour relations issue. CARRIED
Moved and seconded by Councillors Hooper and Bowerman
THAT we adjourn from our closed session and resume our regular meeting at 8:35 pm. CARRIED
The Committee discussed the option of having security cameras monitor the entrances of all municipal buildings as a risk management step. Staff is to ask for prices.
The Committee agreed that it would like all future tenders and RFP’s to be posted on public bulletin boards throughout the community.
No other matters were discussed. The meeting was adjourned at 8:40 pm.
Chair: Brenda Reid Recording Officer: Alton Hobbs