Township of Assiginack Agenda
REGULAR MEETING OF COUNCIL
IN CHAMBERS
Tuesday, January 17, 2022, 7:00 pm
AGENDA
1. OPENING
a) Land Acknowledgment
b) Adoption of Agenda
c) Disclosure of Pecuniary Interest and General Nature Thereof
2. ANNOUNCEMENTS
3. ADOPTION OF MINUTES
a) Minutes of Regular Council Meeting of December 20, 2022
b) Minutes of January 3, 2023 Committee of the Whole Meeting
4. DELEGATIONS
a) John Smith EXP: Assiginack Landfill Report and Next Steps
5. REPORTS
a) Sunsite Estates Drinking Water systems Inspection Report October, 2022
b) Chief Building Official’s Annual Summary 2022
6. ACTION REQUIRED ITEMS
a) Accounts for Payment: General: $ 254,688.96
Payroll $ 44,413.46
b) Tender Results Schoolhouse Sale
c) Municipal Building Cleaning Tender
7. INFORMATION ITEMS
a) Ontario Sheep Farmers: Guardian Dogs
b) Minister of Municipal Affairs: More Homes Built Faster Act, 2022
c) Manitoulin Streams: 2023 Funding Request
8. BY-LAWS
NONE
9. CLOSED SESSION
NONE
10. ADJOURNMENT
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THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING
The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, January 17, 2023, at 7:00 pm.
Present: Mayor Brenda Reid
Councillor Janice Bowerman
Councillor Dwayne Elliott
Councillor Jennifer Hooper
Councillor Rob Maguire
Staff: Alton Hobbs, CAO, Deputy Clerk
Deb MacDonald. Treasurer
Ron Cooper, PW Superintendent
Freda Bond, Tax and Utilities Manager
Jackie White, PEC
Crystal Lentir, Administrative Assistant
Press:
OPENING:
#001-01-2023 R. Maguire – J. Hooper
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 7:00 pm, with a quorum of members present, with Mayor Reid presiding in the Chair. CARRIED
Mayor welcomed those present and gave Land Acknowledgement.
AGENDA:
#002-01-2023 J. Hooper – R. Maguire
THAT we adopt the agenda for this meeting as presented. CARRIED
DISCLOSURE OF PECUNIARY INTEREST:
Mayor Reid disclosed an indirect pecuniary interest in Item 6a) Payroll as her husband Walter covered a landfill shift during the Christmas season. She did not participate in the discussion, influence the vote, or vote on the matter as she vacated the Chair for that vote.
ANNOUNCEMENTS:
NONE
ADOPTION OF MINUTES:
#003-01-2023 J. Hooper – R. Maguire
THAT the Minutes of the Regular Council Meeting of December 20, 2022, be accepted. CARRIED
#004-01-2023 R. Maguire – J. Hooper
THAT the Minutes of the Committee of the Whole Meeting of January 3, 2023, be accepted.
AND THAT we confirm the following actions at that meeting:
a) Continue Search for options 115 Arthur Street
b) Hydro One Funding Opportunity: Sliding Hill Preference
c) Review Property Standards Complaint structure
d) Member’s Priorities
e) Municipal Building Cleaning Tender Review
f) COTW Meetings going forward
g) Draft PW Vehicle RFP’s
h) Council Training Sessions
i) Special Olympics Team Use of Track and Advising Library Board
CARRIED
DELEGATION:
#005-01-2023 R. Maguire – J. Hooper
THAT we thank John Smith of EXP for attending this meeting and presenting a summary of our applications for landfill expansion as well as summarizing the options available and recommended next steps for moving the project forward. CARRIED
REPORTS:
#006-01-2023 J. Hooper – R. Maguire
THAT we acknowledge receipt of the Sunsite Estates Drinking Water System Inspection Report of October 2022 as issued by the Ministry of the Environment, Conservation and Parks. CARRIED
#007-01-2023 R. Maguire – J. Hooper
THAT we acknowledge receipt of the Chief Building Official’s Annual Summary for 2022. CARRIED
ACTION REQUIRED ITEMS:
#008-01-20232 J. Bowerman – D. Elliott
THAT Council authorizes the following Accounts for Payment:
General: $ 254,688.96, pursuant to the attached Treasurer’s Statement of Accounts. CARRIED
#009-01-2023 D. Elliott – J. Bowerman
THAT Council authorizes the following Accounts for Payment:
Payroll: $44,413.46, pursuant to the attached Treasurer’s Statement of Accounts. CARRIED
Due to Mayor Reid’s disclosure of pecuniary interest, she vacated the Chair and Councillor Elliott called the vote on this matter.
#010-01-2023 J. Bowerman – D. Elliott
THAT Council acknowledges that no tenders were received for the purchase of the Clover Valley School house.
AND THAT we re-tender now with no minimum bid. CARRIED
#011-01-2023 D. Elliott – J. Bowerman
THAT WHEREAS the following tender was received for the provision of cleaning services for the municipal buildings, for a three-year term:
Windows Unlimited: $ 116,400.00 exclusive of taxes
NOW THEREFORE THAT the tender of Windows Unlimited be accepted. CARRIED
INFORMATION ITEMS:
#012-01-2023 J. Bowerman – D. Elliott
THAT we acknowledge receipt of the following correspondence items:
a) Ontario Sheep Farmers: Guardian Dogs
b) Ministry of the Municipal Affairs and Housing: More Homes Built Faster Act, 2022
c) Manitoulin Streams: 2023 and Beyond Funding Request
CARRIED
BY-LAWS:
NONE
CLOSED SESSION:
NONE
CLOSING:
#013-01-2023 J. Bowerman – D. Elliott
THAT we adjourn until the next regular meeting or call of the Chair. CARRIED
________________________ _________________________
Brenda Reid, MAYOR Alton Hobbs, CAO/DEPUTY CLERK
8:25 pm
These Minutes have been circulated but are not considered Official until approved by Council.
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