January 17, 2023 - Council Meeting

Agenda

REGULAR MEETING OF COUNCIL
IN CHAMBERS
Tuesday, January 17, 2022, 7:00 pm

AGENDA

Assiginack Landfill Report

1. OPENING
a) Land Acknowledgment
b) Adoption of Agenda
c) Disclosure of Pecuniary Interest and General Nature Thereof

2. ANNOUNCEMENTS

3. ADOPTION OF MINUTES
a) Minutes of Regular Council Meeting of December 20, 2022
b) Minutes of January 3, 2023 Committee of the Whole Meeting

 

4. DELEGATIONS
a) John Smith EXP: Assiginack Landfill Report and Next Steps

 

5. REPORTS
a) Sunsite Estates Drinking Water systems Inspection Report October, 2022
b) Chief Building Official’s Annual Summary 2022

 

6. ACTION REQUIRED ITEMS
a) Accounts for Payment: General: $ 254,688.96
Payroll $ 44,413.46
b) Tender Results Schoolhouse Sale

c) Municipal Building Cleaning Tender

 

7. INFORMATION ITEMS
a) Ontario Sheep Farmers: Guardian Dogs
b) Minister of Municipal Affairs: More Homes Built Faster Act, 2022
c) Manitoulin Streams: 2023 Funding Request

 

8. BY-LAWS
NONE

 

9. CLOSED SESSION
NONE

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING

 

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, January 17, 2023, at 7:00 pm.

 

Present: Mayor Brenda Reid
Councillor Janice Bowerman
Councillor Dwayne Elliott
Councillor Jennifer Hooper
Councillor Rob Maguire

 

Staff: Alton Hobbs, CAO, Deputy Clerk
Deb MacDonald. Treasurer
Ron Cooper, PW Superintendent
Freda Bond, Tax and Utilities Manager
Jackie White, PEC
Crystal Lentir, Administrative Assistant

Press:

 

OPENING:

#001-01-2023 R. Maguire – J. Hooper
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 7:00 pm, with a quorum of members present, with Mayor Reid presiding in the Chair. CARRIED

 

Mayor welcomed those present and gave Land Acknowledgement.

 

AGENDA:

#002-01-2023 J. Hooper – R. Maguire
THAT we adopt the agenda for this meeting as presented. CARRIED

 

DISCLOSURE OF PECUNIARY INTEREST:

Mayor Reid disclosed an indirect pecuniary interest in Item 6a) Payroll as her husband Walter covered a landfill shift during the Christmas season. She did not participate in the discussion, influence the vote, or vote on the matter as she vacated the Chair for that vote.

 

ANNOUNCEMENTS:

NONE

 

ADOPTION OF MINUTES:

#003-01-2023 J. Hooper – R. Maguire
THAT the Minutes of the Regular Council Meeting of December 20, 2022, be accepted. CARRIED

 

#004-01-2023 R. Maguire – J. Hooper
THAT the Minutes of the Committee of the Whole Meeting of January 3, 2023, be accepted.

AND THAT we confirm the following actions at that meeting:
a) Continue Search for options 115 Arthur Street
b) Hydro One Funding Opportunity: Sliding Hill Preference
c) Review Property Standards Complaint structure
d) Member’s Priorities
e) Municipal Building Cleaning Tender Review
f) COTW Meetings going forward
g) Draft PW Vehicle RFP’s
h) Council Training Sessions
i) Special Olympics Team Use of Track and Advising Library Board

CARRIED

 

DELEGATION:

#005-01-2023 R. Maguire – J. Hooper
THAT we thank John Smith of EXP for attending this meeting and presenting a summary of our applications for landfill expansion as well as summarizing the options available and recommended next steps for moving the project forward. CARRIED

 

REPORTS:

#006-01-2023 J. Hooper – R. Maguire

THAT we acknowledge receipt of the Sunsite Estates Drinking Water System Inspection Report of October 2022 as issued by the Ministry of the Environment, Conservation and Parks. CARRIED

 

#007-01-2023 R. Maguire – J. Hooper
THAT we acknowledge receipt of the Chief Building Official’s Annual Summary for 2022. CARRIED

 

ACTION REQUIRED ITEMS:

#008-01-20232 J. Bowerman – D. Elliott
THAT Council authorizes the following Accounts for Payment:
General: $ 254,688.96, pursuant to the attached Treasurer’s Statement of Accounts. CARRIED

 

#009-01-2023 D. Elliott – J. Bowerman
THAT Council authorizes the following Accounts for Payment:
Payroll: $44,413.46, pursuant to the attached Treasurer’s Statement of Accounts. CARRIED

 

Due to Mayor Reid’s disclosure of pecuniary interest, she vacated the Chair and Councillor Elliott called the vote on this matter.

 

#010-01-2023 J. Bowerman – D. Elliott
THAT Council acknowledges that no tenders were received for the purchase of the Clover Valley School house.

AND THAT we re-tender now with no minimum bid. CARRIED

 

#011-01-2023 D. Elliott – J. Bowerman
THAT WHEREAS the following tender was received for the provision of cleaning services for the municipal buildings, for a three-year term:

Windows Unlimited: $ 116,400.00 exclusive of taxes

NOW THEREFORE THAT the tender of Windows Unlimited be accepted. CARRIED

 

INFORMATION ITEMS:

#012-01-2023 J. Bowerman – D. Elliott
THAT we acknowledge receipt of the following correspondence items:
a) Ontario Sheep Farmers: Guardian Dogs
b) Ministry of the Municipal Affairs and Housing: More Homes Built Faster Act, 2022
c) Manitoulin Streams: 2023 and Beyond Funding Request

CARRIED

 

BY-LAWS:

NONE

 

CLOSED SESSION:

NONE

 

CLOSING:

#013-01-2023 J. Bowerman – D. Elliott
THAT we adjourn until the next regular meeting or call of the Chair. CARRIED

 

________________________                _________________________
Brenda Reid, MAYOR                             Alton Hobbs, CAO/DEPUTY CLERK

8:25 pm

These Minutes have been circulated but are not considered Official until approved by Council.

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