February 2, 2016 - Council Meeting

Agenda

REGULAR MEETING OF COUNCIL

To Be Held in the Council Chambers
Tuesday, February 2, 2016 at 7:00 p.m.

Council’s Regular Meeting Agenda

For Consideration:

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

 

2. ANNOUNCEMENTS

 

3. ADOPTION OF MINUTES
a) Regular Council Meeting of January 19, 2015 (p.3)
b) Assiginack Public Library Board Meeting of December 14, 2015 (p.7)
c) Provincial Offences Act Board of Management Meeting of December 8, 2015 (p.8)

 

4. DELEGATIONS

 

5. REPORTS
a) 2016 Marina Services Staff Report (p.10)
b) 2015 Building Permit Report (p.12)

 

6. ACTION REQUIRED ITEMS
a) Accounts for Payment: General: $36,523.25 Payroll: $17,771.74 (p.13)
b) Manitoulin Centennial Manor Resolution (p.17)
c) Salmon Derby Weigh Station
d) Fixing our Felines Donation
e) Burns Wharf Theatre Group Request (p.19)
f) Water System Financial Report Authorization (p.22)

 

7. INFORMATION ITEMS
a) Township of Brudenell, Lyndoch, and Raglan (p.23)
b) Manitoulin Island Cycling Advocates (p.24)
c) School Bus Transit in Rural Ontario Communities (p.25)
d) FONOM Winter Newsletter 2016 (p.29)
e) Rainbow Schools Long-Term Capital Data (p.31)

 

8. BY-LAWS
a) By-law 16-01: Interim Tax Levy (p.33)

 

9. CLOSED SESSION

 

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR COUNCIL MEETING

 

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, February 2nd, 2016 at 7:00 p.m.

 

Present: Mayor Paul Moffatt, Councillor Robert Case, Councillor Les Fields, Councillor Hugh Moggy, Councillor Brenda Reid

Staff: Alton Hobbs, CAO, Jeremy Rody, Clerk

Press: Alicia McCutcheon, Expositor

Ratepayers:   Michael White

 

OPENING:

#15-02-16        R. Case – H. Moggy

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 7:00 p.m., with Mayor Moffatt presiding in the Chair. CARRIED

 

ANNOUNCEMENTS:

Councillor Moggy inquired about the collection of water and sewer arrears.  The CAO informed Council that some accounts have been collected and 4-5 accounts have been sent to a lawyer to be registered on the owner’s tax roll.  A quarterly report will be provided to Council going forward.

 

AGENDA:

#16-02-16        H. Moggy – R. Case

THAT the agenda for this meeting be amended by adding:

6-G) Notice of Application for a Two Phase Plan of Subdivision;

6-H) Registered Charity Tax Rebate Application;

7-F) Essentials of Municipal Fire Protection Seminar;

AND THAT the agenda be accepted as amended. CARRIED

 

DISCLOSURE OF PECUNIARY INTEREST:

Councillor Reid disclosed a direct pecuniary interest in Agenda Item 6A Payroll as her husband is an employee of the Township.  She did not take part in any discussion, attempt to influence the vote or vote on the matters.

 

ADOPTION OF MINUTES:

#17-02-16        R. Case – H. Moggy 

THAT the minutes of the Regular Council meeting of January 19th, 2016, be accepted. CARRIED

 

#18-02-16        H. Moggy – R. Case

THAT the minutes of the Assiginack Public Library Board meeting of December 14th, 2015, be accepted. CARRIED

 

#19-02-16        R. Case – H. Moggy

THAT the minutes of the Provincial Offences Act Board of Management meeting of December 8th, 2015, be received. CARRIED

 

REPORTS:

#20-02-16        H. Moggy – R. Case

THAT Council accepts the staff report titled, “2016 Marina Services;”

AND THAT the recommendations will be considered as part of the 2016 budget process. CARRIED

 

#21-02-16        R. Case – H. Moggy

THAT Council accepts the staff report titled, “2015 Building Permit Report.” CARRIED

 

ACTION REQUIRED ITEMS:

#22-02-16        H. Moggy – R. Case

THAT Council authorizes the following Accounts for Payment:

General:            $36,523.25

AND THAT the Mayor and administration be authorized to complete cheques #25256 through #25279 as described in the attached cheque register report. CARRIED

 

#23-02-16        R. Case – H. Moggy

THAT Council authorizes the following Accounts for Payment:

Payroll: $17,771.74

AND THAT the Mayor and administration be authorized to complete cheques #25251 through #25255 as described in the attached cheque register report. CARRIED

 

#24-02-16        H. Moggy – R. Case

THAT Assiginack Council supports the Manitoulin Centennial Manor Board’s request to the Province for an increase in funding for Long Term Care Facilities. CARRIED

 

#25-02-16        B. Reid – L. Fields

THAT we advertise a 3 week, student position to operate the Manitowaning Weigh Station for the Manitoulin Expositor’s Salmon Derby Classic. CARRIED

 

#26-02-16        L. Fields – B. Reid

THAT Council approves a $200 donation to the local, “Fixing Our Felines” organization;

AND THAT this donation be approved annually, for this term of Council. CARRIED

 

#27-02-16        B. Reid – L. Fields

THAT Council has received the letter from Castellan James & Partners Architects Inc. regarding architectural services for the Burns Wharf Theatre building in the amount of $9,800.00 plus disbursements and HST;

AND THAT the proposed services will be considered as part of the 2016 budget process. CARRIED

 

#28-02-16        L. Fields – B. Reid

WHEREAS DFA Financial completed the original Water Financial Plan, a requirement pursuant to Ontario Regulation 453/07 in 2010;

AND WHEREAS DFA Financial also completed our Asset Management Study in 2013;

AND WHEREAS an updated Water Financial Plan is required for the next 6 year period as a requirement of our Drinking Water License renewal;

NOW THEREFORE THAT DFA Financial be authorized to complete an Updated Water Financial Plan prior to March 31, 2016 for a cost not to exceed $ 4,500.00. CARRIED

 

#29-02-16        B. Reid – L. Fields

THAT Council is requesting that the Manitoulin Planning Board consider the adequacy of the roads surrounding the proposed subdivision (SUB2016-01), specifically Red Lodge Road;

AND THAT a condition requiring Red Lodge Road to be hard surfaced according to Provincial standards, be included in the Plan of Subdivision Agreement. CARRIED

 

#30-02-16        L. Fields – B. Reid

THAT we approve the following write down of annual taxes pursuant to the registered charity tax rebate application submitted: Roll#: 5111 000 005 05400 0000, Tax Year: 2015, Amount: $2,726.09. CARRIED

 

INFORMATION ITEMS:

#31-02-16        B. Reid – L. Fields

THAT we acknowledge receipt of the following correspondence items:

  1. a) Township of Brudenell, Lyndoch, and Raglan
  2. b) Manitoulin Island Cycling Advocates
  3. c) School Bus Transit in Rural Ontario Communities
  4. d) FONOM Winter Newsletter 2016
  5. e) Rainbow Schools Long-Term Capital Data
  6. f) Essentials of Municipal Fire Protection Seminar. CARRIED

BY-LAWS:

#32-02-16        L. Fields – B. Reid

THAT By-law #16-01, being a by-law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest of 1.25 percent be given its first, second, and third readings and enacted in open Council. CARRIED

 

CLOSING:

#33-02-16        B. Reid – L. Fields

THAT we adjourn until the next regular meeting or call of the Chair. CARRIED

                                               

_______________________________          _____________________________

Paul Moffatt, MAYOR                                     Jeremy Rody, CLERK

 

7:35 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

 

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