February 21, 2023 - Council Meeting

Agenda

REGULAR MEETING OF COUNCIL
IN CHAMBERS
Tuesday, February 21, 2023 7:00 pm

AGENDA

 

1. OPENING
a) Land Acknowledgment
b) Adoption of Agenda
c) Disclosure of Pecuniary Interest and General Nature Thereof

 

2. ANNOUNCEMENTS

 

3. ADOPTION OF MINUTES
a) Minutes of Regular Council Meeting of January 17, 2023
b) Minutes of January 24, 31, 2023 Special Council Meetings
c) Minutes of February 14, 2023 Committee of the Whole Meeting
d) Minutes of December 24, 2022 Manitoulin Centennial Manor Board of Management Meeting

 

4. DELEGATIONS
a) Keith Stringer, OCWA Manager: Manitowaning Lagoon Bio-augmentation Project

 

5. REPORTS
a) Manitowaning Drinking Water System Annual Report 2022
b) DSAB Third Quarter Report 2022

 

6. ACTION REQUIRED ITEMS
a) Accounts for Payment: General: $ 323,889.82
Payroll $ 62,479.57
b) Manitoulin Official Plan Amendment A-3 Confirmation
c) Southeast Manitoulin Lions Club Summerfest Request
d) Consent Applications B 04,05-23 Stere

7. INFORMATION ITEMS
a) FONOM 2023 Conference
b) Lanark Highlands: Violence Against Women
c) Notice of Swing Bridge Study Completion
d) AMO Training for Elected Officials
e) Manitowaning Wolves Ice Rental Request
f) Essex: School Board Elections

 

8. BY-LAWS
By-law # 2023-01 Interim Tax Rates

 

9. CLOSED SESSION
a) Labour Relations Matter

 

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE SPECIAL COUNCIL MEETING

 

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, February 21, 2023, at 7:00 pm.

 

Present:​Mayor Brenda Reid

​Councillor Dwayne Elliott

​Councillor Janice Bowerman

​Councillor Jennifer Hooper

​Councillor Robert Maguire

 

Staff:​Alton Hobbs, CAO, Deputy Clerk

​Deb MacDonald, Treasurer

Freda Bond, Tax and Utilities Manager

Crystal Lentir, Administrative Assistant

Jackie White, PEC

​

OPENING:

#026-04-2023​ D. Elliott – J. Bowerman ​

THAT the Special Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 7:00 pm, with a quorum of members present, with Mayor Reid presiding in the Chair.

CARRIED

 

AGENDA:

#027–04-2023​J. Bowerman – D. Elliott ​

THAT the agenda for this meeting be amended by adding 6e) Assessment Write Down Request.

CARRIED

 

DISCLOSURE OF PECUNIARY INTEREST:

Councillor Hooper declared a direct Pecuniary Interest in Agenda Item 6c) as she is a member of the Southeast Manitoulin Lions Club.  She did not participate in the discussion, vote or attempt to influence the vote.

 

ANNOUNCEMENTS:

Mayor Reid opened with the Land Acknowledgement.

“We acknowledge that we are meeting in the traditional territory of the Potawatomi, Ojibwe and Odawa peoples of Mnidoo Mnising.”

 

ADOPTION OF MINUTES:

#028-04-2023      D. Elliott – J. Bowerman

THAT the Minutes of the Regular Council Meeting of January 17, 2023 be accepted.

CARRIED

 

#029-04-2023     J. Bowerman – D. Elliott

THAT the Minutes of the Special Council Meetings of January 24 and 31, 2023 be accepted.

CARRIED

 

#030-04-2023      D. Elliott – J. Bowerman

THAT the Minutes of the Committee of the Whole Meeting of February 14, 2023 be accepted:

AND THAT we confirm the following actions from that meeting:

a) 115 Arthur Street Engineering Costs for All Options
b) Council Position on Severance Applications
c) Approve draft Public Works Truck Tender Calls
d) Approve Tendering for Drainage Engineer Services
e) Approve PEC Funding Application
f) Request detailed report on 2023 Marina Operations
g) Approve retendering AAEC design
h) Review Waterfront buildings and related instruction

CARRIED

 

#031-04-2023     J. Bowerman – D. Elliott

THAT the Minutes of the Manitoulin Centennial Manor Board of Management Meeting of December 24, 2022 be received.

CARRIED

 

DELEGATIONS:

#032-04-2023    D. Elliott – J. Bowerman

THAT we thank Keith Stringer of the Ontario Clean Water Agency for attending this meeting to discuss various needs in our water and waste water systems in 2023 and beyond.

CARRIED

 

REPORTS:

#033-04-2023        J. Bowerman – D. Elliott

THAT we acknowledge receipt of the Manitowaning Drinking Water System Annual Report for 2022 as issued by the Ministry of the Environment, Conservation and Parks.

CARRIED

 

#034-04-2023       D. Elliott – J. Bowerman

THAT we acknowledge receipt of the Manitoulin Sudbury District Service Board Third Quarter Report of 2022.

CARRIED

 

ACTION REQUIRED ITEMS:

#035-04-2023        R. Maguire – J. Hooper

THAT Council authorizes the following Accounts for Payment: General  

$ 323,889.82 pursuant to the attached Treasurer’s Statement of Accounts.

CARRIED

 

#036-04-2023     J. Hooper – R. Maguire

THAT Council authorizes the following Accounts for Payment:  Payroll    

$ 62,479.57 pursuant to the attached Treasurer’s Statement of Accounts.

CARRIED

 

#037-04-2023    R. Maguire – J. Hooper

THAT by this resolution, Number 037-04-2023, the Council of the Corporation of the Township of Assiginack deems it appropriate to adopt Official Plan Amendment A-3 for the District of Manitoulin, including the unincorporated townships of Robinson and Dawson, consisting of explanatory texts and mapping identified on Schedule D, dated January 31, 2023, for a Natural Heritage System Study (HHSS).  This is to be forwarded to the Ontario Ministry of Municipal Affairs and Housing.

CARRIED

 

#038-04-2023     R. Maguire – J. Bowerman

THAT we inform the Southeast Manitoulin Lions Club that they can have use of the arena and fairgroundsfor the weekend of July 14-16, 2023 at no charge.

CARRIED

 

#039-04-2023      J. Hooper – R. Maguire

THAT we inform the Manitoulin Planning Board that we have no objection to Consent Applications B 04-23and 05-23 as they are lot additions and not creating new lots.

CARRIED

 

#040-04-2023      R. Maguire – J. Hooper

THAT Council authorizes a ‘write down’ of $ 91,000. In assessment on Roll

# 5111 000 010 129 000 000 as calculated by MPAC, due to a loss of the residence due to fire, pursuant to Section 237 of the Assessment Act.

CARRIED

 

INFORMATION ITEMS:

#041-04-2023      J. Hooper – R. Maguire

THAT we acknowledge receipt of the following correspondence items:

a) FONOM 2023 Conference
b) Lanark Highlands: Violence Against Women resolution
c) Notice of Swing Bridge Study Completion
d) AMO Training for Elected Officials
e) Manitowaning Wolves Ice Rental Rate Request
f) Essex:  School Board Elections and Costs

CARRIED

 

BY-LAWS:

#042-04-2023      J. Hooper – R. Maguire

THAT By-law # 2023-01, being a  by-law to provide for an interim tax levy and to provide for the payment of taxes, and to provide for penalty and interest of 1.25% be given first, second, third and final readings and enacted in open Council.

CARRIED

 

CLOSED SESSION:

#043–04-2023  ​J. Bowerman – D. Elliott ​

BE IT RESOLVED THAT in accordance with By-law # 02-02 as amended, and Section 239 of the Municipal Act, as amended, Council proceed to a Closed Session at 7:45 pm in order to attend to a matterpertaining to:

a) Personal matters about an identifiable individual, including municipal or local board employees (2 matters)

CARRIED

 

#044–04-2023​R. Maguire – J. Hooper ​

THAT we adjourn from our Closed Session at 8:25pm, approve the Minutes of the Closed Session of January 31, 2023 and resume our Regular Meeting.  

CARRIED

 

CLOSING:

#045–04-2023     R. Maguire – J. Hooper ​

THAT we adjourn until the next Regular Meeting or Call of the Chair.  

CARRIED

________________________                                      ​​_____________________________

Brenda Reid, MAYOR​                                            Alton Hobbs, CAO/DEPUTY CLERK

 

*These Minutes have been circulated but are not considered Official until approved by Council.

 

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