Council Meeting - Township of Assiginack

Agenda

REGULAR MEETING OF COUNCIL

To Be Held in the Council Chambers
Tuesday, May 3, 2016 at 7:00 p.m.

Council’s Regular Meeting Agenda

For consideration:

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

2. ANNOUNCEMENTS

3. ADOPTION OF MINUTES
a) Regular Council Meeting of April 19, 2016 (p.3)

4. DELEGATIONS

5. REPORTS
a) 2016/2017 Comprehensive Insurance Coverage Renewal (p.7)

6. ACTION REQUIRED ITEMS
a) Accounts for Payment: General: $192,237.64 Payroll: $17,109.71 (p.10)
b) 2015 Consolidated Financial Statements
c) South East Manitoulin Lion’s Club Summerfest (p.16)
d) Donation: Knox United Church Golf Tournament (p.21)
e) Donation: Manitowaning Agricultural Society (p.22)
f) Donation: Ride Manitoulin Motorcycle Rally (p.23)
g) Manitou 4-H Club 2 (p.25)

7. INFORMATION ITEMS
a) Municipality of South Dundas (p.26)
b) Bill 158 Resolutions of Support (p.29)

8. BY-LAWS
a) By-law #16-02: Authorize an Agreement with Hydro One Networks Inc. (p.40)
b) By-law #16-03: Authorize an Agreement with Sudbury CACC (p.41)

9. CLOSED SESSION
a) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Municipal Act, 2001, c.25 s.239(2)(f))

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR COUNCIL MEETING

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, May 3^rd, 2016 at 7:00 p.m.

Present: Mayor Paul Moffatt, Councillor Hugh Moggy, Councillor Brenda Reid, Councillor Les Fields

Regrets: Councillor Robert Case

Staff: Jeremy Rody, Clerk, Ron Cooper, PW Superintendent

Press: Alicia McCutcheon, Expositor

Others: Cole Bowerman, Douglas Overfield, Lisa Hallaert

OPENING:

#129-11-16 H. Moggy – L. Fields

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 7:00 p.m., with Mayor Moffatt presiding in the Chair. CARRIED

AGENDA:

#130-11-16 H. Moggy – L. Fields

THAT the agenda for this meeting be accepted as presented. CARRIED

DISCLOSURE OF PECUNIARY INTEREST:

Councillor Reid disclosed a direct pecuniary interest in Agenda Item 6A Payroll as her husband is an employee of the Township. She did not take part in any discussion, attempt to influence the vote or vote on the matters.

ANNOUNCEMENTS:

Councillor Moggy asked if anything could be done to reduce the dust from traffic on Michael’s Bay Road. Staff will respond accordingly.

ADOPTION OF MINUTES:

#131-11-16 H. Moggy – L. Fields

THAT the minutes of the Regular Council meeting of April 5^th, 2016, be accepted. CARRIED

REPORTS:

#132-11-16 L. Fields – H. Moggy

THAT Council accepts the staff report titled, “2016-2017 Comprehensive Insurance Coverage Renewal”;

AND THAT we accept the 2016-2017 Comprehensive Insurance Program from Knox MIS/JLT Insurance Brokers for a renewal price of $49,442.00 plus applicable taxes. CARRIED

ACTION REQUIRED ITEMS:

#133-11-16 H. Moggy – L. Fields

THAT Council authorizes the following Accounts for Payment:

General: $192,237.64

AND THAT the Mayor and administration be authorized to complete cheques #25480 through #25516 as described in the attached cheque register report. CARRIED

#134-11-16 L. Fields – H. Moggy

THAT Council authorizes the following Accounts for Payment:

Payroll: $17,109.71

AND THAT the Mayor and administration be authorized to complete cheques #25476 through #25479 as described in the attached cheque register report. CARRIED

#135-11-16 H. Moggy – L. Fields

THAT the Draft 2015 Consolidated Financial Statements as prepared by Freelandt Caldwell Reilly, LLP, be approved. CARRIED

#136-11-16 L. Fields – H. Moggy

THAT Council agrees to the requests presented by the South East Manitoulin Lion’s Club at the April 25, 2016 meeting with Council Representatives and Staff, pursuant to the CAO’s Memo of April 26th;

AND THAT Staff be authorized to continue to work with the Lion’s Club on the details of the requests from both parties. CARRIED

#137-11-16 B. Reid – L. Fields

THAT Council approves a $100 hole sponsorship donation to the Knox United Church 2016 Charity Golf Tournament. CARRIED

#138-11-16 L. Fields – B. Reid

THAT Council approves a $500 donation to the Manitowaning Agricultural Society for the 140^th Annual Fall Fair. CARRIED

#139-11-16 B. Reid – L. Fields

THAT Council approves a $100 bronze sponsorship donation to Ride Manitoulin for the 2016 Motorcycle Rally. CARRIED

#140-11-16 L. Fields – B. Reid

THAT Council authorizes the Manitou 4-H Club #2 to put up birdhouses in McLean’s Park. CARRIED

INFORMATION ITEMS:

#141-11-16 B. Reid – L. Fields

THAT we acknowledge receipt of the following correspondence items:

a) Municipality of South Dundas
b) Bill 158: Resolutions of Support. CARRIED

BY-LAWS:

#142-11-16 H. Moggy – B. Reid

THAT By-law #16-02, being a by-law to authorize an agreement with Hydro One Networks Inc. for a Preliminary Engineering Study as part of the Process and System Upgrades Program be given its first, second, and third readings and enacted in Open Council. CARRIED

#143-11-16 B. Reid – H. Moggy

THAT By-law #16-03, being a by-law to authorize an agreement with Sudbury Central Ambulance Communications Centre for the provision of fire communication services be given its first, second, and third readings and enacted in Open Council. CARRIED

CLOSED SESSION:

#144-11-16 H. Moggy – B. Reid

THAT in accordance with By-law #15-30 and Section 239 of the Municipal Act, as amended, Council proceeds to a “Closed Session” at 7:16 p.m. in order to attend to a matter pertaining to:

239(2)(f) – Advice that is subject to solicitor-client privilege including communications necessary for that purpose. CARRIED

#145-11-16 B. Reid – H. Moggy

THAT we adjourn from our Closed Session at 7:24 p.m., approve the minutes of the Closed Session of April 19^th, 2016 and resume our regular meeting. CARRIED

Note: There was a general discussion regarding the need to make operational changes to the Landfill depot. A presentation will be made to Council at an upcoming Council meeting.

CLOSING:

#146-11-16 H. Moggy – B. Reid

THAT we adjourn until the next regular meeting or call of the Chair. CARRIED

_______________________________ _____________________________

Paul Moffatt, MAYOR Jeremy Rody, CLERK

7:40 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

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