May 4, 2021 - Council Meeting

Agenda

REGULAR VIRTUAL MEETING OF COUNCIL
Via ZOOM
Tuesday, May 4, 2021 5:00 pm

 

AGENDA

For Consideration:

 

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

 

2. ANNOUNCEMENTS

 

3. ADOPTION OF MINUTES
a) Regular Virtual Meeting of April 6, 2021
b) Assiginack Public Library Board Minutes of March 6, 2021
c) Manitoulin East Municipal Airport Commission Meeting of April 12, 2021

 

4. DELEGATIONS
NONE

 

5. REPORTS
a) 2020 Draft Financial Statements

 

6. ACTION REQUIRED ITEMS
a) Accounts for Payment : General $ 242,479.74
b) Payroll: $ 42,906.47
c) 2021 Census Support
d) Horticultural Society Request
e) Landfill Grinding Proposal
f) Sidewalk Removal Request
g) Community Safety and Well Being Plan Consultant Appointment
h) Strike the Arts and Culture Multi Purpose Hub Committee

 

7. INFORMATION ITEMS
a) MICA Correspondence
b) OMAFRA Newsletter

 

8. BY-LAWS
a) By-law # 21-04 Building By-law
b) By-law # 21-06 2021 Tax Ratios
c) By-law # 21-07 2021 Tax Rates
d) By-law # 21-08 2021 Water, Wastewater Rates
e) By-law # 21-09 Road Stoppage, Closure and Sale (Pezzutto Subdivision)
f) By-law # 21-10 Road Stoppage, Closure Sale (Quackenbush)

 

9. CLOSED SESSION
Personnel and Land Issues

 

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING

 

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held and hosted by way of a Zoom Conference video call on Tuesday, May 4, 2021 at 5:00 pm.

 

Present: Mayor Dave Ham
Councillor Dave McDowell
Councillor Rob Maguire
Councillor Christianna Jones
Councillor Hugh Moggy

 

Staff: Alton Hobbs, CAO, Deputy Clerk
Freda Bond, Tax and Utilities Manager
Jackie White, PEC
Shelba Millette, EDO
Ron Cooper, PW Superintendent
Dwayne Elliott, Fire Chief

PRESS Alicia McCutcheon, Expositor

 

OPENING:

#069-05-2021 D. McDowell – H. Moggy
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 5:00 pm, with a quorum of members present virtually, with Mayor Ham presiding in the Chair. CARRIED

 

AGENDA:

#070-05-2021 C. Jones – R. Maguire
THAT we confirm the attendance of all the Members of Council electronically (on Zoom) and adopt the agenda as presented. CARRIED

 

DISCLOSURE OF PECUNIARY INTEREST:

NONE

 

ANNOUNCEMENTS:

Councillor Moggy informed Council that the administrator of the Manitoulin Centennial Manor had resigned and that efforts were underway to fill the vacancy. He expected no issues in the interim.

 

ADOPTION OF MINUTES:

#071-05-2021 H. Moggy – D. McDowell
THAT the Minutes of the Regular Council Meeting of April 6, 2021 be accepted. CARRIED

 

#072-05-2021 R. Maguire – C. Jones
THAT the Minutes of the Assiginack Public Library Board Meeting of March 6, 2021 be accepted. CARRIED.

 

#073-05-2021 D. McDowell- H. Moggy
THAT the Minutes of the Manitoulin East Municipal Airport Commission Meeting of April 12, 2021 be accepted. CARRIED

 

DELEGATIONS:

NONE

 

REPORTS:

#074-05-2021 R. Maguire – C. Jones
THAT we accept the 2020 Annual Consolidated Financial Statements of the Corporation of the Township of Assiginack from Freelandt Caldwell Reilly. CARRIED

 

ACTION REQUIRED ITEMS:

#075-05-2021 D. McDowell – H. Moggy
THAT Council authorizes the following Accounts for Payment:
General: $242,479.74;
AND THAT the Mayor and administration be authorized to complete cheques #30823 through #30852 and #30858 through #30885 as described in the attached cheque register report. CARRIED

 

#076-05-2021 C. Jones – R. Maguire
THAT Council authorizes the following Accounts for Payment:
Payroll: $42,906.47;
AND THAT the Mayor and administration be authorized to complete cheques #30876 through #30822 and #30853 through #30857 as described in the attached cheque register report. CARRIED

 

#077-05-2021 H. Moggy – D. McDowell
THAT the Council of the Corporation of the Township of Assiginack supports the 2021 Census and encourages all residents to complete their census questionnaire online at www.census.gc.ca. Accurate and complete census data support programs and services that benefit our community. CARRIED

 

#078-05-2021 R. Maguire – C. Jones
THAT we inform the Assiginack Horticultural Society that we will continue our annual contribution to the community beautification efforts of the Society and that we thank them for their efforts. CARRIED

 

#079-05-2021 D. McDowell – H. Moggy
THAT we agree to have Sittler Grinding Inc. attend to our landfill in 2021 for a cost of $ 35,120.00;

AND THAT we tender for bi-annual grinding for the next four years. CARRIED

 

#080-05-2021 C. Jones – R. Maguire
THAT we instruct Public Works to replace the sidewalks along Napier Street from Howe Street to Albert Street;

AND THAT we ask the Superintendent to review all sidewalks in Manitowaning and prepare a repair and/or reconstruction plan for Council’s review. CARRIED

Note: The Clerk did not prepare a resolution regarding the joint municipal safety and well being committee. He explained his willingness to participate and Council agreed to move ahead in this manner as timing is a factor.

 

#081-05-2021 H. Moggy – D. McDowell
THAT we Strike an Arts and Culture Multi-Purpose Hub Committee pursuant to the attached recommendation from the EDO;

AND THAT Councillors Jones and Maguire be appointed as Council’s representatives. CARRIED

 

INFORMATION ITEMS:

#082-05-2021 R. Maguire – C. Jones
THAT we acknowledge receipt of the following correspondence items:
a) MICA Correspondence to MTO
b) OMAFRA Newsletter

CARRIED

 

BY-LAWS:

#083-05-2021 R. Maguire – C. Jones
BE IT RESOLVED THAT By-law # 21-04, being a By-law Respecting Construction, Demolition and Change of Use Permits, Inspections and Fees be given first, second, third and final reading and enacted in Open Council. CARRIED

 

#084-05-2021 D. McDowell – H. Moggy
BE IT RESOLVED THAT By-law # 21-06, being a By-law to Set Tax Ratios for Municipal Purposes for the year 2021 be given first, second, third and final readings and enacted in Open Council. CARRIED

 

#085-05-2021 C. Jones – R. Maguire
BE IT RESOLVED THAT By-law # 21-07, being a By-law to provide for the adoption of Tax Rates and to Further Provide for Penalty and Interest in default of Payment Thereof for 2021 be given first, second, third and final readings and enacted in Open Council. CARRIED

 

#086-05-2021 H. Moggy – D. McDowell
THAT By-law # 21-08, being a By-law to Amend By-laws # 98-02 and # 98-03 to Set Annual Water Rates for Sunsite Estates Subdivision and Annual Water and Sewage Rates for Manitowaning be given first, second, third and final readings and enacted in Open Council. CARRIED

 

#087-05-2021 R. Maguire – C. Jones
THAT By-Law # 21-09, being a By-law to Authorize the Transfer of a Portion of an Unopened Road Allowance to the Abutting Land Owner, Being Between Lots 25 and 26, Concession 8, Township of Sheguiandah, be given first, second, third and final readings and enacted in Open Council. CARRIED

 

#088-05-2021 D. McDowell- H. Moggy
THAT By-law # 21-10, being a By-law to Authorize the Transfer of a Portion of an Unopened Road Allowance to the Abutting Land Owner, Being Adjacent to Part 2, Plan 31R-2197, Township of Assiginack be given first, second, third and final readings and enacted in Open Council. CARRIED

 

CLOSED SESSION:

#089-05-2021 H. Moggy – D. McDowell
BE IT RESOLVED THAT in accordance with By-law # 02-02 as amended and Section 239 of the Municipal Act, Council proceed to a closed session (in camera) at 5:25 pm in order to attend to a matter pertaining to:
a) Personal matters about an identifiable individual
b) A proposed or pending acquisition of land by the Municipality. CARRIED

 

#90-05-2021 D. McDowell – H. Moggy
THAT we adjourn from our closed session at 5:30 pm, approve the closed minutes of the February 2, March 9 and April 6, 2021 closed meetings and resume our Regular Meeting. CARRIED

 

CLOSING:

#091-05-2021 C. Jones – R. Maguire
THAT we adjourn until the next regular meeting or call of the Chair. CARRIED

 

________________________ _________________________
David Ham, MAYOR         Alton Hobbs, CAO/DEPUTY CLERK

5:30 pm.

These Minutes have been circulated but are not considered Official until approved by Council.

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