Township of Assiginack Agenda
REGULAR MEETING OF COUNCIL
To Be Held in the Council Chambers
Tuesday, May 17, 2016 at 5:00 p.m.
Council’s Regular Meeting Agenda
For consideration:
1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof
2. ANNOUNCEMENTS
3. ADOPTION OF MINUTES
a) Regular Council Meeting of May 3, 2016 (p.3)
b) Manitoulin East Municipal Airport Commission Meeting of May 2, 2016 (p.8)
c) Manitoulin Planning Board Meeting of April 26, 2016 (p.9)
d) Community Policing Advisory Committee Meeting of April 13, 2016 (p.24)
4. DELEGATIONS
5. REPORTS
a) Ontario Regulation 284/09 – 2016 Budget (p.28)
b) Assiginack Public Library – 2015 Annual Report (p.34)
6. ACTION REQUIRED ITEMS
a) Accounts for Payment: General: $74,518.60 Payroll: $17,153.30 (p.36)
b) 2016 Operating and Capital Budget Estimates Approval*
c) Request for Proposal 2016-01: Single Axle Snow Plow Truck (p.40)
7. INFORMATION ITEMS
a) Vigor Energy Production Report (p.41)
b) City of Timmins: Regulate Gas Prices in Ontario (p.43)
c) Premier of Ontario: Community Hubs in Ontario (p.49)
d) Niagara Region: Lyme Disease (p.52)
e) Manitoulin Snowdusters: Bill 100 Information Night (p.54)
f) Regional Healthcare Stabilization Committee (p.55)
g) Municipal Property Assessment Corporation (p.57)
8. BY-LAWS
a) By-law #16-04: Tax Ratios for 2016 (p.63)
b) By-law #16-05: Tax Rates for 2016 (p.64)
c) By-law #16-06: Water and Wastewater Rates for 2016 (p.66)
9. CLOSED SESSION
10. ADJOURNMENT
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THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING
The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, May 17th, 2016 at 5:00 p.m.
Present: Mayor Paul Moffatt, Councillor Robert Case, Councillor Les Fields, Councillor Hugh Moggy, Councillor Brenda Reid
Staff: Alton Hobbs, CAO, Jeremy Rody, Clerk, Deb MacDonald, Treasurer, Ron Cooper, PW Superintendent
Press: Alicia McCutcheon, Expositor
Others: Phil Blake
OPENING:
#147-12-16 H. Moggy – L. Fields
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 5:00 p.m., with Mayor Moffatt presiding in the Chair. CARRIED
AGENDA:
#148-12-16 L. Fields – H. Moggy
THAT the agenda for this meeting be amended by adding the following item:
9A) The security of the property of the Municipality or Local Board
AND THAT the agenda be accepted as amended. CARRIED
DISCLOSURE OF PECUNIARY INTEREST:
Councillor Reid disclosed a direct pecuniary interest in Agenda Item 6A Payroll as her husband is an employee of the Township. She did not take part in any discussion, attempt to influence the vote or vote on the matters.
ANNOUNCEMENTS:
Councillor Moggy asked about a quarterly water and sewer report, fixing some damage to the soffit on the Manitowaning Water Treatment Plant, and grass cutting at the Museum.
Councillor Case asked for calcium to be put on Michael’s Bay Road to control the dust.
ADOPTION OF MINUTES:
#149-12-16 L. Fields – H. Moggy
THAT the minutes of the Regular Council meeting of May 3rd, 2016, be accepted. CARRIED
#150-12-16 H. Moggy – L. Fields
THAT the minutes of the Manitoulin East Municipal Airport Commission meeting of May 2, 2016, be accepted. CARRIED
#151-12-16 L. Fields – H. Moggy
THAT the Minutes of the Manitoulin Planning Board meeting of April 26th, 2016, be received. CARRIED
#152-12-16 H. Moggy – L. Fields
THAT the Minutes of the Community Policing Advisory Committee Meeting of April 13th, 2016, be received. CARRIED
REPORTS:
#153-12-16 L. Fields – H. Moggy
THAT Council accepts the staff report titled, “Ontario Regulation 284/09 – 2016 Budget.” CARRIED
#154-12-16 H. Moggy – L. Fields
THAT Council accepts the Head Librarian’s 2015 Annual Report for the Assiginack Public Library. CARRIED
ACTION REQUIRED ITEMS:
#155-12-16 L. Fields – H. Moggy
THAT Council authorizes the following Accounts for Payment:
General: $74,518.60
AND THAT the Mayor and administration be authorized to complete cheques #25517 and #25522 through #25548 as described in the attached cheque register report. CARRIED
#156-12-16 H. Moggy – L. Fields
THAT Council authorizes the following Accounts for Payment:
Payroll: $17,153.30
AND THAT the Mayor and administration be authorized to complete cheques #25518 through #25521 as described in the attached cheque register report. CARRIED
#157-12-16 B. Reid – R. Case
THAT the Council of the Corporation of the Township of Assiginack approves the estimated operating and capital budget figures for 2016 and authorizes staff to prepare the necessary by-laws. CARRIED
#158-12-16 R. Case – B. Reid
WHEREAS the Council of the Corporation of the Township of Assiginack has received the following responses to RFP No. 2016-01: Supply of a Single Axle Snow Plow Truck, Sander Box, Plow Harness, and Pump:
- Cambrian Truck Centre Option #1 $194,338.00
- Cambrian Truck Centre Option #2 $190,553.00
- Cambrian Truck Centre Option #3 (Tandem) $203,944.00
- Northland Truck Sales $248,397.00
- Tru-Nor Truck Centre Option #1 $195,770.25
- Tru-Nor Truck Centre Option #2 (Tandem) $205,050.12
NOW THEREFORE BE IT RESOLVED THAT the tender of Cambrian Truck Centre Option #3 in the amount of $203,944.00 taxes included, be accepted. CARRIED
INFORMATION ITEMS:
#159-12-16 B. Reid – L. Fields
THAT we acknowledge receipt of the following correspondence items:
- a) Vigor Energy Production Report
- b) City of Timmins: Regulate Gas Prices in Ontario
- c) Premier of Ontario: Community Hubs in Ontario
- d) Niagara Region: Lyme Disease
- e) Manitoulin Snowdusters: Bill 100 Information Night
- f) Regional Healthcare Stabilization Committee
- g) Municipal Property Assessment Corporation. CARRIED
BY-LAWS:
Phil Blake, ratepayer spoke to Council prior to consideration of the 2016 budget adoption by-laws. In summary, he asked Council to delay adopting the water budgets as he felt there were ways of accounting for capital purchases such as the SCADA system that should be changed. The C.A.O. pointed out that while Mr. Blake had valid accounting points that would be researched, Council has a small window to adopt the by-laws in order to get the final tax bills out in compliance with the Township’s procedures. As any accounting changes would not affect the bottom line for water and wastewater users in the long run, Council elected to adopt the by-laws. Council thanked Mr. Blake for his continuing attention to water and wastewater matters in the Municipality.
#160-12-16 R. Case – B. Reid
THAT By-law #16-04, being a by-law to set tax ratios for municipal purposes for the year 2016, be given its first, second, and third readings and enacted in Open Council. CARRIED
#161-12-16 B. Reid – R. Case
THAT By-law #16-05, being a by-law to provide for the adoption of tax rates and to further provide for penalty and interest in default of payment thereof, be given its first, second, and third readings and enacted in Open Council. CARRIED
#162-12-16 R. Case – B. Reid
THAT By-law #16-06, being a by-law to amend by-laws #98-02 and #98-03 to set annual water rates for Sunsite Estates subdivision and annual water and sewage rates for Manitowaning, be given its first, second, and third readings and enacted in open Council. CARRIED
CLOSED SESSION:
#163-12-16 B. Reid – R. Case
THAT in accordance with By-law #15-30 and Section 239 of the Municipal Act, as amended, Council proceeds to a “Closed Session” at 5:32 p.m. in order to attend to a matter pertaining to:
- 239(2)(a) – The security of the property of the Municipality or Local Board. CARRIED
#164-12-16 R. Case – B. Reid
THAT we adjourn from our Closed Session at 5:36 p.m., approve the minutes of the Closed Session of May 3rd, 2016 and resume our regular meeting. CARRIED
CLOSING:
#165-12-16 B. Reid – R. Case
THAT we adjourn until the next regular meeting or call of the Chair. CARRIED
_______________________________ _____________________________
Paul Moffatt, MAYOR Jeremy Rody, CLERK
5:45 p.m.
These Minutes have been circulated but are not considered Official until approved by Council.
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