Council Meeting - Township of Assiginack

Agenda

MEETING OF COUNCIL
IN CHAMBERS
Tuesday, June 20, 2023, 7:00 pm
AGENDA

1. OPENING
a) Land Acknowledgment
b) Adoption of Agenda
c) Disclosure of Pecuniary Interest and General Nature Thereof

2. ANNOUNCEMENTS

3. ADOPTION OF MINUTES
a) Minutes of Regular Council Meeting of May 16, 2023
b) Minutes of Special Council Meeting of May 30, 2023
c) Minutes of Committee of the Whole Meeting of June 6, 2023
d) Minutes of Manitoulin Municipal Association Meeting April 19, 2023
e) Minutes of Community Policing Advisory Committee Meeting of May 10, 2023
f) Minutes of Strategic Planning Advisory Committee Meeting of June 13, 2023

4. DELEGATIONS
a) Burns Wharf Theatre Players

5. REPORTS

6. ACTION REQUIRED ITEMS
a) Accounts for Payment: General $ 248,088.58
Payroll $ 50,787.81
b) Tender Approval: Aggregates, Winter Sand, Hard Surfacing
Arena Board Painting (closes June 16th, 4:00 pm)
c) Consent Application B11-23 Quackenbush
d) Consent Application B40-22 Condition Confirmation
e) Marc Hovingh Memorial Ride Request
f) McLean’s Park Manitoulin Cycling Club Request

7. INFORMATION ITEMS
a) Stormont, Dundas & Glengarry: Provincial Policy Statement Amendments
b) MPAC: Quarterly Report and 2023 FONOM Presentation
c) PHSD: Quarterly Report
d) CPAC: HTA Statistics, Project Lifesaver
e) Northern Producer Animal Health Network: Veterinary Assistance Program
f) Bradford West Gwillimbury: Right to Repair

8. BY-LAWS
a) By-law # 2023-11 Zoning By-law Amendment Red Lodge Road

9. CLOSED SESSION

10. ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, June 20, 2023, at 7:00 pm.

Present: Mayor Brenda Reid
Councillor Dwayne Elliott
Councillor Janice Bowerman: Excused
Councillor Jennifer Hooper
Councillor Robert Maguire

Staff: Alton Hobbs, CAO
Heidi Ferguson, Clerk
Deb MacDonald, Treasurer
Jackie White, Public Events Coordinator
Crystal Lentir, Administrative Assistant

Public: Members of the Burns Warf Theatre Group

OPENING:

#124-11-2023 R. Maguire – J. Hooper
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 7:00 pm, with a quorum of members present, with Mayor Reid presiding as Chair. CARRIED

The Land Acknowledgement was read.

AGENDA:

#125-11-2023 J. Hooper – D. Elliott
THAT the agenda for this meeting be amended by adding 5a) Public Works Report and amend item 7c) PHSD Quarterly Report to DSAB: Quarterly Report. CARRIED

DISCLOSURE OF PECUNIARY INTEREST:

Councillor Hooper disclosed pecuniary interest in 6c) Consent Application
B11-23 Quackenbush (and abstained from all discussions and the passing of the resolution).

ANNOUNCEMENTS:

Mayor Reid welcomed and introduced Heidi Ferguson as the new Municipal Clerk.

ADOPTION OF MINUTES:

#126-11-2023 J. Hooper – R. Maguire
THAT we accept the minutes of the Regular Council Meeting of May 16, 2023. CARRIED

#127-11-2023 J. Hooper – D. Elliott
THAT we accept the minutes of the Special Council Meeting of May 30, 2023. CARRIED

#128-11-2023 R. Maguire – J. Hooper
THAT we accept the minutes of the Committee of the Whole Meeting of June 6, 2023.

AND THAT we confirm the following actions from that meeting:
a) Manitowaning Agricultural Society Request
b) Request to cross an Unopened Road Allowance
c) Request to allow a legal non-conforming accessory building to be rebuilt
d) Manitowaning Sidewalks Discussion
e) Manitowaning Water System Capacity Study
f) Signs and Hitching Post Request
g) Fishing off the Header at the Marina
h) Church Road Schoolboard Request
i) Animal Control Napier Street Complaint
j) Arena Manager Report

CARRIED

#129-11-2023 J. Hooper – D. Elliott
THAT we acknowledge receipt of the minutes of the Manitoulin Municipal Association Meeting of April 19, 2023. CARRIED

#130-11-2023 R. Maguire – J. Hooper
THAT we acknowledge receipt of the minutes of the Community Policing Advisory Committee Meeting of May 10, 2023. CARRIED

#131-11-2023 J. Hooper – D. Elliott
THAT we accept the minutes of the Strategic Planning Advisory Committee Meeting of June 13, 2023. CARRIED

DELEGATIONS:

#132-11-2023 J. Hooper – R. Maguire
THAT we thank the Burns Wharf Theatre Players for attending this meeting and for their presentation to Council. CARRIED

REPORTS:

#133-11-2023 J. Hooper – D. Elliott
THAT we acknowledge receipt of the June 16, 2023, report of the Public Works Superintendent. CARRIED

ACTION REQUIRED ITEMS:

#134-11-2023 R. Maguire – J. Hooper
THAT Council authorizes the following Accounts for Payment: General
$ 248,088.58 pursuant to the attached Treasurer’s Statement of Accounts. CARRIED

#135-11-2023 J. Hooper – D. Elliott
THAT Council authorizes the following Accounts for Payment: Payroll
$ 50,787.81 pursuant to the attached Treasurer’s Statement of Accounts. CARRIED

#136-11-2023 R. Maguire – J. Hooper
THAT the following tenders have been received for the provision of Aggregates from the following contractors:

E. Corbiere $134,458.70 (including HST)
Don Eadie Construction $129,091.12 (including HST)
Mike Varey $128,096.80 (including HST)

AND THAT Council accepts and awards this tender to Mike Varey. CARRIED

#137-11-2023 J. Hooper – D. Elliott
THAT the following tenders have been received for the provision of Winter Sand from the following contractors:

E. Corbiere $24,295.00 (including HST)
Don Eadie Construction $25,888.30 (including HST)
Mike Varey $26,204.70 (including HST)

AND THAT Council accepts and awards this tender to E. Corbiere. CARRIED

#138-11-2023 J. Hooper – R. Maguire
THAT the following tenders have been received for the provision of Surface Treatment from the following contractors:

Miller Paving $626,472.00 (including HST)
Duncor Ent. Inc. $694,498.00 (including HST)
Beamish Conc. Inc. $585,340.00 (including HST)

AND THAT Council accepts and awards this tender to Beamish Conc. Inc. CARRIED

#139-11-2023 J. Hopper – D. Elliott
THAT the following tender has been received for the Painting of the Arena Boards from:

Windows Unlimited $8,013.00 (including HST)

AND THAT Council accepts and awards this tender to Windows Unlimited. CARRIED

#140-11-2023 R. Maguire – D. Elliott
THAT we inform the Manitoulin Planning Board that we have no objections to Consent Application B11-23.
CARRIED

NOTE: Councillor J. Hooper declared a pecuniary interest and abstained from all discussions and the passing of this resolution.

#141-11-2023 J. Hooper – D. Elliott
THAT we inform the Manitoulin Planning Board that we are satisfied that Consent Application B40-22 has met the requirements of condition number three. CARRIED

#142-11-2023 J. Hooper – R. Maguire
THAT Council donates $ 250.00 towards the Marc Hovingh Memorial Ride. CARRIED

#143-11-2023 R. Maguire – D. Elliott
THAT Council donates $ 1,500.00. to the Manitoulin Cycling Club for the purpose of purchasing their own event liability insurance for their Mountain Bike Racing Events. CARRIED

INFORMATION ITEMS:

#144-11-2023 J. Hooper – R. Maguire
THAT we acknowledge receipt of the following correspondence items:
a.) Stormont, Dundas & Glengarry: Provincial Policy Statement Amendments
b.) MPAC: Quarterly Report and 2023 FONOM Presentation.
c.) DSAB: Quarterly Report
d.) CPAC: HTA Statistics and Project Lifesaver.
e.) Northern Producer Animal Health Network: Veterinary Assistance Program
f.) Bradford West Gwillimbury: Right to Repair

CARRIED

BY-LAWS:

#145-11-2023 R. Maguire – J. Hooper
BE IT RESOLVED THAT By-law #2023-11, being a by-law to Amend Zoning By-Law 80-20, be given a first, second and third and final reading and enacted in open council. CARRIED

CLOSING:

#146-11-2023 J. Hooper – D. Elliott
THAT we adjourn at 7:36 pm until the next regular meeting or call of the Chair. CARRIED

________________________ _____________________________
Brenda Reid, MAYOR Heidi Ferguson, CLERK

*These Minutes have been circulated but are not considered Official until approved by Council.

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