SPECIAL MEETING OF COUNCIL
Tuesday, July 4, 2023, 7:00 pm
7. INFORMATION ITEMS
THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE SPECIAL COUNCIL MEETING
The Special Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, July 4, 2023, at 7:00 pm.
Present: Mayor Brenda Reid
Councillor Dwayne Elliott
Councillor Janice Bowerman: Excused
Councillor Jennifer Hooper
Councillor Robert Maguire
Staff: Alton Hobbs, CAO
Heidi Ferguson, Clerk
Deb MacDonald, Treasurer
Freda Bond, Tax and Utilities Manager
Jackie White, Public Events Coordinator
Crystal Lentir, Administrative Assistant
Public: Ray Scott
#147-12-2023 D. Elliott – R. Maguire
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 7:00 pm, with a quorum of members present, with Mayor Reid presiding in the Chair. CARRIED
#148-12-2023 R. Maguire – D. Elliott
THAT the agenda for this meeting be approved as presented. CARRIED
DISCLOSURE OF PECUNIARY INTEREST: NONE
ADOPTION OF MINUTES: NONE
ACTION REQUIRED ITEMS:
#149-12-2023 D. Elliott – J. Hooper
THAT the following tenders have been received for the Clover Valley Schoolhouse from the following:
Mahlon Streicher $5,000.00
Renee Zilio $1,006.00
Glen Gibson $23,000.00
AND WHEREAS Council accepts and awards this tender to Glen Gibson in the amount of $23,000.00.
Councillor Janice Bowerman- Excused
Councillor Dwayne Elliott – Yea
Councillor Jennifer Hooper- Yea
Councillor Rob Maguire- Nay
Mayor Brenda Reid- Yea
#150-12-2023 R. Maguire – D. Elliott
THAT we approve the following appointments to the Recreation Committee:
Councillor Jennifer Hooper
NOTE: Discussion was held regarding a request the municipality received to conduct work on a shoreline road allowance by removing trees and leveling the ground to construct an airplane hanger. Council determined that they would like more information and staff clarification before deciding on this request.
NOTE: Discussion was held regarding a request the municipality received asking that the municipality install a covered pipe to the lake on a deeded easement at Sunsite Estates, to better allow for drainage. Council determined that this is a civil matter amongst neighbours.
NOTE: Discussion was held regarding the next steps for the (AAEC). Council would like to explore how we can proceed with the project and would like to seek input from the community’s user groups. A list of user groups will be drafted and invited to a future meeting with the Architect present for further discussion.
#151-12-2023 R. Maguire – J. Hooper
THAT Council authorizes a donation to the Assiginack Curling Club equal to the municipal portion of its 2023 property taxes and to be reviewed annually. CARRIED
NOTE: Discussion was held regarding the Roller Mill Committee’s request to Council for the committee to issue a Request for Quotations, to have a qualified contractor assess the building. Council agreed that the committee could issue a Request for Quotation to do so.
NOTE: Council acknowledged receipt of the following information items and had no questions on these items.
Terms of Reference: Parks and Recreation Committee
Roller Mills Committee
Strategic Planning Advisory Committee
NOTE: Mayor Reid presented Alton Hobbs, CAO with a certificate and pin, to recognize his twenty years of service with the Township of Assiginack.
#152-12-2023 J. Hooper – R. Maguire
THAT in accordance with By-Law 02-02 as amended, and Section 239 of the Municipal Act, as amended, Council proceeds to a Closed Session at 7:40 pm. In order to attend to a matter pertaining to d.) Labor relations or employee negotiations. CARRIED
#153-12-2023 J. Hooper – R. Maguire
THAT we adjourn from our Closed Session at 8:22 pm, accept the Minutes of the previous closed session, and resume our Regular Meeting. CARRIED
#154-12-2023 R. Maguire – J. Hooper
THAT we adjourn at 8:23 pm until the next regular meeting or call of the Chair. CARRIED
Brenda Reid, MAYOR Heidi Ferguson, CLERK
*These Minutes have been circulated but are not considered Official until approved by Council.Download