SPECIAL MEETING OF COUNCIL
Tuesday, August 22, 2023, at 7:00 pm
a) Land Acknowledgment
b) Adoption of Agenda
c) Disclosure of Pecuniary Interest and General Nature Thereof
3. ADOPTION OF MINUTES
6. ACTION REQUIRED ITEMS
a.) Tender Results- Tax Sale Properties
b.) Request for Proposal Results- Provision of Prosecution Services
7. INFORMATION ITEMS
9. CLOSED SESSION
a.) Personal matters about an identifiable individual, including municipal employees.
b.) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality.
THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING
The Special Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, August 22, 2023, at 7:00 p.m.
Present: Mayor Brenda Reid
Councillor Dwayne Elliott
Councillor Jennifer Hooper
Councillor Robert Maguire
Councillor Janice Bowerman- Excused
Staff: Alton Hobbs, CAO
Heidi Ferguson, Clerk
Deb MacDonald, Treasurer
Freda Bond, Taxes and Utilities Manager
Crystal Lentir, Administrative Assistant
Jackie White, Project Events Coordinator
Perry Newman, By-law Enforcement Officer
Paul Methner, Animal Control Officer
Ron Cooper, Public Works Superintendent
Public: Members of the General Public
#186-15-2023 R. Maguire – D. Elliott
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 7:00 p.m., with a quorum of members present, with Mayor Reid presiding in the Chair. CARRIED
#187-15-2023 D. Elliott – R. Maguire
THAT we adopt the agenda as presented. CARRIED
DISCLOSURE OF PECUNIARY INTEREST:
Councillor Elliott announced that the Assiginack Youth Ball Tournament that took place August 10th to the 13th was very successful, with 11 youth teams participating from the Island and Espanola area. There were 28 games played and each game saw spectators of between 70-100 people in attendance. Councillor Elliott thanked everyone who helped to make this event a success including the players, coaches, parents, volunteers, municipal staff, and Assiginack Public School for hosting a BBQ!
ADOPTION OF MINUTES:
ACTION REQUIRED ITEMS:
#188-15-2023 R. Maguire – D. Elliott
THAT we accept the summary of the tenders received from the Tax Sale Properties, as presented by the Treasurer, pending review by staff. CARRIED
NOTE: Prior to the Tax Sale submissions being opened, the Treasurer informed all members present that three of the tax sale properties advertised were redeemed and that we received over 100 submissions in response to the advertisement. We will be keeping the two highest tenders, and these will be reviewed tomorrow by staff to ensure they meet the requirements. Staff will open all of the tenders by their file number and at the end of each file, staff will announce the top two tenders. All deposits will be returned to all bidders via registered mail.
At the conclusion of the Tax Sale process, Mayor Reid reminded those in attendance that this was a legal process that the Township followed and that in no way was there any favouritism shown to any one bidder. The Mayor thanked everyone who was in attendance and excused the audience members who wished to leave.
#189-15-2023 R. Maguire – D. Elliott
THAT we award the Request for Prosecution Services to Wishart Law Firm LLP. CARRIED
NOTE: Staff shared that based on the review of the proposals received, that staff’s recommendation is that Council award the tender to Wishart Law Firm LLP. Based on their proposal and feedback from their references, it is staff’s opinion that we will have the best working relationship with this firm.
#190-15-2023 D. Elliott – R. Maguire
BE IT RESOLVED THAT in accordance with By-law # 02-02 as amended and Section 239 of the Municipal Act, as amended, Council proceed to a Closed Session at 7:45 p.m. in order to attend to matters pertaining to:
a) Personal matters about an identifiable individual including municipal or local board employees.
b) Litigation, potential litigation including matters before administrative tribunals.
#191-15-2023 D. Elliott – R. Maguire
THAT we adjourn from our Closed Session at 9:24 p.m., accept the Minutes of the previous closed session, and resume our Regular Meeting. CARRIED
#192-15-2023 R. Maguire – D. Elliott
THAT we adjourn at 9:25 p.m. until the next regular meeting or call of the Chair. CARRIED
Brenda Reid, MAYOR Heidi Ferguson, CLERK
*These Minutes have been circulated but are not considered Official until approved by Council.Download