Township of Assiginack Agenda
SPECIAL MEETING OF COUNCIL
IN CHAMBERS
Tuesday, September 5, 2023, at 7:00 pm
AGENDA
1. OPENING
a) Land Acknowledgment
b) Adoption of Agenda
c) Disclosure of Pecuniary Interest and General Nature Thereof
2. ANNOUNCEMENTS
3. ADOPTION OF MINUTES
4. DELEGATIONS
5. REPORTS
6. ACTION REQUIRED ITEMS
a.) Tender Results- Provision of Gravel for Red Lodge Road
7. INFORMATION ITEMS
8. BY-LAWS
a.) By-law 2023-15: Road Maintenance Agreement for Red Lodge Road
9. CLOSED SESSION
10. ADJOURNMENT
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THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE SPECIAL MEETING OF COUNCIL
The Special Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, September 5, 2023, at 7:00 p.m.
Present: Mayor Brenda Reid
Councillor Dwayne Elliott
Councillor Jennifer Hooper
Councillor Robert Maguire
Councillor Janice Bowerman
Staff: Alton Hobbs, CAO
Heidi Ferguson, Clerk
Deb MacDonald, Treasurer
Freda Bond, Taxes and Utilities Manager
Jackie White, Project Events Coordinator
Ron Cooper, Public Works Superintendent
OPENING:
#199-17-2023 R. Maguire – J. Hooper
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 7:00 p.m., with a quorum of members present, with Mayor Reid presiding in the Chair. CARRIED
The Land Acknowledgement was read.
AGENDA:
#200-17-2023 R. Maguire – J. Hooper
THAT we adopt the agenda as presented. CARRIED
DISCLOSURE OF PECUNIARY INTEREST:
NONE
ANNOUNCEMENTS:
Councillor Elliott shared that the McLean’s Park 6-Hour Bike Relay took place on September 2nd and was held by Sarah and Ben Quackenbush of Breakaway Sports. This event had 42 participants and Councillor Elliott thanked the Township for the use of the trail and donation towards event insurance.
Councillor Hooper shared that the Summer Market at the Museum has now come to end and that she wanted to thank the vendors for their commitment to the market each week and commented on what a great event this was for the museum and how it attracted many people to town and provided a great vibrancy downtown.
Councillor Bowerman shared that the reason she has been absent from the Council table is because she had a conflict of interest with her job, however she advised that she has officially retired and looks forward to being back.
ADOPTION OF MINUTES:
NONE
DELEGATIONS:
NONE
REPORTS:
NONE
ACTION REQUIRED ITEMS:
#201-17-2023 J. Bowerman – D. Elliott
THAT the following tenders have been received for the Provision of Gravel for Red Lodge Road from the following contractors:
E. Corbiere & Sons $121,616.25 (including HST)
Don Eadie Construction $114,200.63 (including HST)
Mike Varey & Son Excavating $112,420.87 (including HST)
AND WHEREAS Council accepts and awards this tender to Mike Varey & Son Excavating in the amount of $112,420.87. CARRIED
INFORMATION ITEMS:
NONE
BY-LAWS:
#202-17-2023 J. Hooper – R. Maguire
THAT By-law 2023-15, being a by-law to establish and execute an agreement between adjoining municipalities as to the maintenance and repair of Red Lodge Road, be given a first, second, third and final reading and enacted in open Council. CARRIED
NOTE: Discussion was held regarding the By-law to clarify how the expenditures would be split between both municipalities. Staff explained that for routine maintenance, the municipality that is responsible for the maintenance during that year would be responsible to cover those costs and when a capital project or expense arises, then these costs would be split evenly between both municipalities, as per the agreement.
The Public Works Superintendent provided Council with an overview of the capital project for Red Lodge Road, including what the project entails and how the work will be completed.
CLOSED SESSION:
NONE
CLOSING:
#203-17-2023 D. Elliott – J. Bowerman
THAT we adjourn at 7:06 p.m. until the next regular meeting or call of the Chair. CARRIED
_______________________ _____________________________
Brenda Reid, MAYOR Heidi Ferguson, CLERK
*These Minutes have been circulated but are not considered Official until approved by Council.
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