September 20, 2016 - Council Meeting

Agenda

REGULAR MEETING OF COUNCIL

To Be Held in the Council Chambers
Tuesday, September 20, 2016 at 5:00 p.m.

Council’s Regular Meeting Agenda

For consideration:

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

 

2. ANNOUNCEMENTS

 

3. ADOPTION OF MINUTES
a) Regular Council Meeting of September 6, 2016 (p.3)
b) Manitoulin East Municipal Airport Commission Meeting of September 12, 2016 (p.8)
c) Manitoulin Planning Board Meeting of August 30, 2016 (p.9)
d) Hilly Grove Cemetery Board Meeting of September 1, 2016 (p.26)
e) Manitoulin Municipal Association Minutes of May 18, 2016 (p.28)

 

4. DELEGATIONS

 

5. REPORTS

 

6. ACTION REQUIRED ITEMS
a) Accounts of Payment: General: $207,826.49 Payroll: $21,697.57 (p.30)
b) Financial Statements as at August 31, 2016 (p.34)
c) Approve Funding Applications for Burns Wharf Theatre Renovations
d) Manitoulin Streams Request for Funding Support for 2017 Initiatives (p.47)
e) Grader Disposition Options (p.48)
f) Support of Town of Lakeshore Resolution re: Pan Am Games (p.52)
g) Support of Cheryl Gallant, MP Letter re: Campground Taxes (p.53)

 

7. INFORMATION ITEMS
a) Ontario Good Roads Association: 2017 OGRA Conference (p.55)
b) Minister of Energy Letter (p.57)
c) FONOM Summer Newsletter 2016 (p.59)
d) Rainbow District School Board: Modified Accommodation Reviews (p.61)
e) Federation of Canadian Municipalities (p.67)
f) Ontario Provincial Police: 2017 Annual Billing Statements (p.68)
g) Municipality of Hastings Highlands: Bill 171 Amendment (p.69)

 

8. BY-LAWS

 

9. CLOSED SESSION
a) The security of the property of the municipality or local board (Municipal Act, 2001, c.25, s.239(2)(a))
b) Litigation, potential litigation, including matters before administrative tribunals affecting the Municipality or local board (Municipal Act, 2001, c.25, s.239(2)(e))

 

10. ADJOURNMENT

Download

Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR COUNCIL MEETING

 

 

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, September 20th, 2016 at 5:00 p.m.

Present:  Mayor Paul Moffatt, Councillor Robert Case, Councillor Les Fields, Councillor Brenda Reid

Excused: Councillor Hugh Moggy

Staff: Alton Hobbs, CAO, Jeremy Rody, Clerk, Ron Cooper, Public Works

 

OPENING:

#257-19-16      B. Reid – L. Fields

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 5:00 p.m., with Mayor Moffatt presiding in the Chair.  CARRIED

 

AGENDA:

#258-19-16      L. Fields – B. Reid

THAT the agenda for this meeting be amended by adding the following item:

8-A) By-law #16-13: Agreement with Cortina Productions

AND THAT the agenda be accepted as amended.  CARRIED

 

DISCLOSURE OF PECUNIARY INTEREST:

Councillor Reid disclosed a direct pecuniary interest in Agenda Item 6A Payroll as her husband is an employee of the Township.  She did not take part in any discussion, attempt to influence the vote or vote on the matters.

 

ANNOUNCEMENTS:

Councillor Fields commented that the corner lot on Queen/Arthur Street is looking great.

 

ADOPTION OF MINUTES:

#259-19-16      R. Case – L. Fields

THAT the minutes of the Regular Council meeting of September 6, 2016, be accepted.  CARRIED

 

#260-19-16      L. Fields – B. Reid

THAT the minutes of the Manitoulin East Municipal Airport Commission meeting of September 12, 2016, be accepted.  CARRIED

 

#261-19-16      R. Case – L. Fields

THAT the minutes of the Manitoulin Planning Board meeting of August 30, 2016, be received.  CARRIED

 

#262-19-16      L. Fields – B. Reid

THAT the minutes of the Hilly Grove Cemetery Board meeting of September 1, 2016, be accepted.  CARRIED

 

#263-19-16      R. Case – L. Fields

THAT the minutes of the Manitoulin Municipal Association meeting of May 18, 2016, be received.  CARRIED

 

DELEGATIONS:

There were no delegations.

 

REPORTS:

There were no reports.

 

ACTION REQUIRED ITEMS:

#264-19-16      L. Fields – B. Reid

THAT Council authorizes the following Accounts for Payment:

General:           $207,826.49

AND THAT the Mayor and administration be authorized to complete cheques #25903 through #25936 as described in the attached cheque register reports.  CARRIED

 

#265-19-16      L. Fields – R. Case

THAT Council authorizes the following Accounts for Payment:

Payroll:            $21,697.57

AND THAT the Mayor and administration be authorized to complete cheques #25891 through #25902 as described in the attached cheque register reports.  CARRIED

 

#266-19-16      B. Reid – L. Fields

THAT the year to date financial statements as at August 31, 2016, be received by Council.  CARRIED

 

#267-19-16      B. Reid – R. Case

THAT the Council of the Corporation of the Township of Assiginack approve an application to the Canada Cultural Spaces Fund from the Department of Canadian Heritage for the Burns Wharf Theatre Renovation Project.  CARRIED

 

#268-19-16      R. Case – B. Reid

THAT the Council of Corporation of the Township of Assiginack approve an application to the Ontario Trillium Foundation Ontario150 Infrastructure Program for the Burns Wharf Theatre Renovation Project.  CARRIED

 

#269-19-16      B. Reid – R. Case

THAT we inform Manitoulin Streams that Council will donate $5,000 to their organization in the form of waiving that much of the 2017 office rent.  CARRIED

 

#270-19-16      R. Case – B. Reid

THAT based on the recommendation of the Public Works Superintendent, the grader be fully repaired as quoted in Option #1 of the September 20, 2016 Staff Report.  CARRIED

 

#271-19-16      B. Reid – R. Case

THAT Assiginack Council supports the Town of Lakeshore’s resolution passed on June 14, 2016 regarding the additional costs incurred for the Pan Am and Parapan Am Games;

AND THAT the additional costs of $342 million should be funded solely by the City of Toronto;

AND FURTHER THAT a copy of this resolution be sent to the Town of Lakeshore.  CARRIED

 

#272-19-16      R. Case – B. Reid

WHEREAS campgrounds across Canada have begun receiving notices from the Federal Government warning them of reassessments as they are deemed to be too small to qualify for the small business tax deduction, because many family-run campgrounds do not have the required number of employees to qualify for the small business tax rate;

AND WHEREAS some family-run campgrounds will now be taxed at triple the rate of other small businesses – rates higher than even Canada’s biggest billion dollar businesses, with penalties and interest, back tax bills will be in the tens of thousands of dollars, crippling healthy businesses, and leading to ruin for others;

AND WHEREAS the 2016 Federal budget abruptly concluded a promised 2015 review of these tax rules;

NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Township of Assiginack hereby respectfully urges the Federal Government to set aside these audits until the unclear and unfair application of these rules can be resolved;

AND FURTHER THAT we require the Federal Government to recognize small, mostly family-run campgrounds as small businesses, and pay the same tax rate as other small businesses. CARRIED

 

INFORMATION ITEMS:

#273-19-16      B. Reid – R. Case

THAT we acknowledge receipt of the following correspondence items:

  1. a) Ontario Good Roads Association: 2017 OGRA Conference
  2. b) Minister of Energy Letter
  3. c) FONOM Summer Newsletter 2016
  4. d) Rainbow District School Board: Modified Accommodation Reviews
  5. e) Federation of Canadian Municipalities
  6. f) Ontario Provincial Police: 2017 Annual Billing Statements
  7. g) Municipality of Hastings Highlands: Bill 171 Amendment. CARRIED

 

BY-LAWS:

#274-19-16      R. Case – B. Reid

THAT By-law #16-13, being a by-law to authorize the execution of a Facility License Agreement with Cortina Productions for the S.S. Norisle and Heritage Park grounds located at 21 Bay Street in Manitowaning be given its first, second, and third readings and enacted in open Council.  CARRIED

 

CLOSED SESSION:

#275-19-16      B. Reid – R. Case

THAT in accordance with By-law #15-30 and Section 239 of the Municipal Act, as amended, Council proceeds to a “Closed Session” at 5:45 p.m. in order to attend to a matter pertaining to:

  1. a) The security of the property of the Municipality or local board; and
  2. e) Litigation, potential litigation, including matters before administrative tribunals affecting the Municipality or local board; (Municipal Act, 2001, c.25 s.239(2)) CARRIED

#276-19-16      L. Fields – B. Reid

THAT we adjourn from our Closed Session at 5:56 p.m., approve the minutes of the Closed Sessions of September 6, 2016 and resume our regular meeting.  CARRIED

 

CLOSING:

#277-19-16      B. Reid – L. Fields

THAT we adjourn until the next regular meeting or call of the Chair.  CARRIED

                                               

_______________________________          _____________________________

Paul Moffatt, MAYOR                                  Jeremy Rody, CLERK

 

6:10 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

Download