November 1, 2016 - Council Meeting

Agenda

REGULAR MEETING OF COUNCIL

To Be Held in the Council Chambers
Tuesday, November 1, 2016 at 7:00 p.m.

Council’s Regular Meeting Agenda

For consideration:

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof
c) Public Tender Opening: Sale of Land by Public Tender – Open Tender (Municipal Act, 2001)

 

2. ANNOUNCEMENTS

 

3. ADOPTION OF MINUTES
a) Regular Council Meeting of October 18, 2016 (p.3)
b) Assiginack Public Library Board Meeting of September 19, 2016 (p.7)
c) Assiginack Museum Advisory Committee Meeting of August 29, 2016 (p.9)
d) Provincial Offences Act Board of Management Meeting of July 19, 2016 (p.10)
e) Manitoulin Planning Board Meeting of October 25, 2016 (p.14)

 

4. DELEGATIONS

 

5. REPORTS
a) Museum Curator’s Report (p.24)

 

6. ACTION REQUIRED ITEMS
a) Accounts of Payment: General: $34,100.52 Payroll: $18,430.35 (p.35)
b) Financial Statements as at September 30, 2016 (p.39)
c) Manitoulin Student Aid Fund Donation Request (p.52)
d) Municipal Drain Maintenance Tender Acceptance

 

7. INFORMATION ITEMS
a) Cortina Productions Donation Letter (p.54)
b) Knox United Church 2016 Charity Golf Tournament Results Letter (p.55)
c) Townships of Head, Clara, & Maria Resolution (p.56)
d) Notice to Assiginack Land Owners re: Municipal Drain Maintenance (p.59)

 

8. BY-LAWS

 

9. CLOSED SESSION
a) Advice that is subject to solicitor-client privilege including communications necessary for that purpose (Municipal Act, 2001, c.25, s.239(2)(f))

 

10. ADJOURNMENT

 

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK

MINUTES OF THE REGULAR COUNCIL MEETING

 

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, November 1st, 2016 at 7:00 p.m.

 

Present: Mayor Paul Moffatt, Councillor Robert Case, Councillor Brenda Reid, Councillor Les Fields, Councillor Hugh Moggy

Staff: Alton Hobbs, CAO, Deb MacDonald, Treasurer, Ron Cooper, Public Works Superintendent

Others: Mary Leeson

 

OPENING:

#308-22-16      H. Moggy – L. Fields

THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 7:00 p.m., with Mayor Moffatt presiding in the Chair.  CARRIED

 

AGENDA:

 #309-22-16      L. Fields – H. Moggy

THAT the agenda for this meeting be accepted as presented.  CARRIED

 

DISCLOSURE OF PECUNIARY INTEREST:

Councillor Reid disclosed a direct pecuniary interest in Agenda Item 6A Payroll as her husband is an employee of the Township.  She did not take part in any discussion, attempt to influence the vote or vote on the matters.

 

PUBLIC MEETING

#310-22-16      H. Moggy – L. Fields

THAT we adjourn from our Regular Meeting and Open a Public Meeting for the purpose of the sale of land by public tender to open tenders received by the Treasurer, with Mayor Moffatt presiding in the Chair.  CARRIED

Note: There were no tenders received by the Treasurer for any of the tax sale properties.  The Treasurer will prepare a Report on the options available to the Municipality.

 

#311-22-16      L. Fields – H. Moggy

THAT we adjourn from this public meeting held under the authority of the Municipal Act, 2001, and resume our regular Council meeting.  CARRIED

 

ANNOUNCEMENTS:

Councillor Case asked Staff to install a street name sign on McKechnie’s Road as the old one has gone missing.

 

ADOPTION OF MINUTES:

#312-22-16      H. Moggy – L. Fields

THAT the minutes of the Regular Council meeting of October 18, 2016, be accepted.  CARRIED

 

#313-22-16      L. Fields – H. Moggy

THAT the minutes of the Assiginack Public Library Board meeting of September 19, 2016, be accepted.  CARRIED

 

#314-22-16      H. Moggy – L. Fields

THAT the minutes of the Assiginack Museum Advisory Committee meeting of August 29, 2016, be accepted.  CARRIED

 

#315-22-16      R. Case – B. Reid

THAT the minutes of the Provincial Offences Act Board of Management meeting of July 19, 2016, be received.  CARRIED

 

#316-22-16      B. Reid – R. Case

THAT the minutes of the Manitoulin Planning Board meeting of October 25, 2016, be received.  CARRIED

 

DELEGATIONS:

There were no delegations.

 

REPORTS:

#317-22-16      R. Case – B. Reid

THAT the Museum Curator’s 2016 Report be received by Council.  CARRIED

 

ACTION REQUIRED ITEMS:

#318-22-16      B. Reid – R. Case

THAT Council authorizes the following Accounts for Payment:

General:            $34,100.52

AND THAT the Mayor and administration be authorized to complete cheques #26028 through #26043 as described in the attached cheque register reports.  CARRIED

 

#319-22-16      R. Case – H. Moggy

THAT Council authorizes the following Accounts for Payment:

Payroll: $18,430.35

AND THAT the Mayor and administration be authorized to complete cheques #26015 through #26018 as described in the attached cheque register report.  CARRIED

  

#320-22-16      B. Reid – R. Case

THAT the year to date financial statements as at September 30, 2016, be received by Council.  CARRIED

 

#321-22-16      R. Case – B. Reid

THAT we confirm our 2016 contribution of $300 to the Manitoulin Student Aid Fund and that Mayor Moffatt will represent the Municipality at Awards Night on December 22nd, 2016.  CARRIED

 

#322-22-16      B. Reid – R. Case

THAT WHEREAS Gary MacKay, P. Eng. of Tulloch Engineering and Drainage Superintendent for the Township has prepared a Request for Tender for the Drain Maintenance of the Hilly Grove Municipal Drain;

AND WHEREAS the following responses to the Request for Tender have been received;

  1. Lacroix Construction Ltd $ 103,355.45
  2. Calvin Pearson & Son Excavation & Haulage Ltd $   30,923.86

NOW THEREFORE BE IT RESOLVED THAT the tender of Calvin Pearson & Son Excavation & Haulage Ltd in the amount of $30,923.86 tax inclusive, be accepted.  CARRIED

 

INFORMATION ITEMS:

#323-22-16      R. Case – B. Reid

THAT we acknowledge receipt of the following correspondence items:

  1. a) Cortina Productions Donation Letter
  2. b) Knox United Church 2016 Charity Golf Tournament Results Letter
  3. c) Townships of Head, Clara, & Maria Resolution
  4. d) Notice to Assiginack Land Owners re: Municipal Drain Maintenance. CARRIED

BY-LAWS:

There were no by-laws to be passed.

 

CLOSED SESSION:

#324-22-16      B. Reid – R. Case

THAT in accordance with By-law #15-30 and Section 239 of the Municipal Act, as amended, Council proceeds to a “Closed Session” at 7:20 p.m. in order to attend to a matter pertaining to:

  1. f) Advice that is subject to solicitor-client privilege including communications necessary for that purpose. CARRIED

#325-22-16      R. Case – B. Reid

THAT we adjourn from our Closed Session at 7:50 p.m. approve the minutes of the Closed Session of September 20, 2016 and resume our regular meeting.  CARRIED

 

CLOSING:

#326-22-16      B. Reid – R. Case

THAT we adjourn until the next regular meeting or call of the Chair.  CARRIED

 

 

_______________________________          _____________________________

Paul Moffatt, MAYOR                                  Alton Hobbs, CAO/DEPUTY CLERK

 

7:51 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

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