Township of Assiginack Agenda
REGULAR VIRTUAL MEETING OF COUNCIL
Tuesday, November 3, 2020 5:00 pm
AGENDA
Due to the size of the Council package, pleases find it below in two attachments:
For Consideration:
1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof
2. ANNOUNCEMENTS
3. ADOPTION OF MINUTES
a) Regular Virtual Meeting of October 6, 2020
b) Manitoulin Planning Board Meeting (teleconference)of September 29, 2020
c) Manitoulin East Municipal Airport Commission Meeting of October 5, 2020
d) Manitoulin Centennial Manor Board Meeting (teleconference) of September 17, 2020
e) Assiginack Museum Advisory Board Meetings of September 15, 2020 and October 13, 2020
f) Minutes of Public Health Sudbury & Districts Regular Meeting(Virtual) of October 15, 2020
4. DELEGATIONS
NONE
5. REPORTS
NONE
6. ACTION REQUIRED ITEMS
a) Accounts for Payment : General $ 449,848.63
Payroll: $ 43,812.49
b) 2021 SWOOP Participation Confirmation
c) MFOA Support AMP Deadline Extension
d) MSS Student aid Fund Contribution
e) Manitoulin Family Resourcrs: Emergency Food Assistance Fund Donation
7. INFORMATION ITEMS
a) OMAFRA: Newsletter
b) MMA: Letter re: Juried Sittings
c) MMAH Letter to DSAB: Social Services Relief Fund
8. BY-LAWS
a) By-law # 20-11 BMO Lease Extension Authorization
b) By-law # 20-12 Lisgar Street Assumption
c) By-law # 20-13 Entrance Permit Policy
d) By-law # 20-14 Trailer Licensing Policy
9. CLOSED SESSION
NONE
10. ADJOURNMENT
DownloadMinutes
THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING
The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held and hosted by way of a Zoom Conference call from the Council Chambers on Tuesday, November 03, 2020 at 5:00 p.m.
Present: Mayor Dave Ham
Councillor Dave McDowell
Councillor Rob Maguire
Councillor Christianna Jones
Councillor Hugh Moggy
Staff: Alton Hobbs, CAO, Deputy Clerk
Deb MacDonald, Treasurer
Freda Bond, Tax and Utilities Manager
Jackie White, PEC
Ron Cooper, Public Works Superintendent
Press: Alicia McCutcheon, Manitoulin Expositor
OPENING:
#183-17-2020 D. McDowell – H. Moggy
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business at 5:00pm, with a quorum of members present virtually, with Mayor Ham presiding in the Chair. CARRIED
AGENDA:
#184-17-2020 C. Jones – R. Maguire
THAT we confirm the attendance of all the Members of Council electronically (on Zoom) and adopt the agenda for this meeting as presented. CARRIED
DISCLOSURE OF PECUNIARY INTEREST:
NONE
ANNOUNCEMENTS:
NONE
ADOPTION OF MINUTES:
#185-17-2020 H. Moggy – D. McDowell
THAT the Minutes of the Regular Council Meeting of October 06, 2020 be accepted. CARRIED
#186-17-2020 R. Maguire – C. Jones
THAT the Minutes of the Manitoulin Planning Board Teleconference Meeting of September 29, 2020 be received. CARRIED
#187-17-2020 D. McDowell – H. Moggy
THAT the Minutes of the Manitoulin East Municipal Airport Commission Meeting of October 05, 2020 be received. CARRIED
#188-17-2020 C. Jones – R. Maguire
THAT the Minutes of the Manitoulin Centennial Manor Board Meeting of September 17, 2020 be received. CARRIED
#189-17-2020 H. Moggy – D. McDowell
THAT the Minutes of the Assiginack Museum Advisory Board Meeting of September 15 and October 13, 2020 be received. CARRIED
#190-17-2020 R. Maguire – C. Jones
THAT the Minutes of the Public Health Sudbury and Districts Virtual Meeting of October 15, 2020 be received. CARRIED
DELEGATIONS:
NONE
REPORTS:
NONE
ACTION REQUIRED ITEMS:
#191-17-2020 D. McDowell – H. Moggy
THAT Council authorizes the following Accounts for Payment:
General: $449,848.63;
AND THAT the Mayor and administration be authorized to complete cheques #30270 through #30311 and #30320 through #30354 as described in the attached cheque register report. CARRIED
#192-17-2020 C. Jones – R. Maguire
THAT Council authorizes the following Accounts for Payment:
Payroll: $43,812.49;
AND THAT the Mayor and administration be authorized to complete cheques #30265 through #30269 and #30312 through #30319 as described in the attached cheque register report. CARRIED
#193-17-2020 H. Moggy – D. McDowell
THAT we inform the Ontario Ministry of Natural Resources and Forestry and the Manitoulin Planning Board that we intend to participate in the partnership to acquire leaf off, digital orthophotography in 2021;
AND THAT we complete and submit the required Letter of Intent. CARRIED
#194-17-2020 R. Maguire – C. Jones
THAT WHEREAS the Covid-19 pandemic has had a significant financial and operational impacts on Ontario Municipalities;
AND WHEREAS municipalities have had to divert resources towards addressing the immediate needs of the pandemic and maintaining service and delivery standards despite evolving restrictions and limited funding;
AND WHEREAS the Government of Ontario had delayed timelines with respect to several pieces of legislation;
AND WHEREAS the Government of Ontario has regulated municipal asset management through O. Reg. 558/17: Asset Management Planning for Municipal Infrastructure under the Infrastructure for Jobs and Prosperity Act, 2015;
AND WHEREAS the key components of an asset management plan as required by regulation are:
1. Infrastructure asset inventory
2. Levels of Service
3. Lifecycle management and financial strategy
AND WHEREAS there is a concern amongst Municipal Finance Officers Association of Ontario members and their municipalities that current capacity challenges will result in limitation for purposeful asset management planning;
AND WHEREAS Ontario municipalities do not anticipate the current capacity challenges to be resolved in the short term;
NOW THEREFORE BE IT RESOLVED THAT the Corporation of the Township of Assiginack supports MFOA’s letter to the Ministry of Infrastructure requesting a one year extension of deadlines in O. Reg. 588/17; Asset Management Planning for Municipal Infrastructure for Jobs and Prosperity Act, 2015, so that all municipalities can focus on the immediate needs of the pandemic and engage in municipal asset management planning when capacity challenges are resolved. CARRIED
#195-17-2020 D. McDowell – H. Moggy
THAT We inform Manitoulin Student Aid Fund that we will contribute $300.00 For this year’s Virtual Awards Night. CARRIED
#196-17-2020 C. Jones – R. Maguire
THAT We inform the Manitoulin Family Resources that we will contribute $500.00 for this year’s Christmas Food Basket campaign. CARRIED
INFORMATION ITEMS:
#197-17-2020 H. Moggy – D. McDowell
THAT we acknowledge receipt of the following correspondence items:
a) OMAFRA: Newsletter
b) MMA: Juried Trial Settings
c) MMAH Letter to DSAB: Social Services Relief Fund
CARRIED
BY-LAWS:
#198-17-2020 R. Maguire – C. Jones
BE IT RESOLVED THAT By-law #20-11, being a by-law to authorize a Lease Extension Agreement with BMO be given first, second and final readings and enacted in Open Council. CARRIED
#199-17-2020 D. McDowell – H. Moggy
BE IT RESOLVED THAT By-law #20-12, being a by-law to assume responsibility for Lisgar Street as a year-round publicly maintained road be given first, second and final readings and enacted in Open Council. CARRIED
#200-17-2020 C. Jones – R. Maguire
BE IT RESOLVED THAT By-law #20-13, being a by-law to adopt an Entrance Permit Policy be given first, second and final readings and enacted in Open Council. CARRIED
#201-17-2020 H. Moggy – D. McDowell
BE IT RESOLVED THAT By-law #20-14, being a by-law to adopt a Travel Trailer Licensing Policy be given first and second readings. CARRIED
CLOSED SESSION:
NONE
CLOSING:
#202-17-2020 C. Jones – R. Maguire
THAT we adjourn until the next regular meeting or call of the Chair. CARRIED
________________________ _________________________
David Ham, MAYOR Alton Hobbs, CAO/DEPUTY CLERK
5:25 p.m.
These Minutes have been circulated but are not considered Official until approved by Council.
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