Council Meeting - Township of Assiginack

Agenda

REGULAR MEETING OF COUNCIL
To Be Held in the Council Chambers
Tuesday, December 3rd, 2019 at 5:00 p.m.
Council’s Regular Meeting Agenda

For consideration:

1. OPENING
a) Adoption of Agenda
b) Disclosure of Pecuniary Interest and General Nature Thereof

2. ANNOUNCEMENTS

3. ADOPTION OF MINUTES
a) Regular Council Meeting Minutes of November 5th and Special Meeting Minutes of November 8th, 2019
b) Minutes of the Manitoulin East Municipal Airport Commission Meeting of November 4, 2019

4. DELEGATIONS

None

5. REPORTS
a) MEMA October 2019 Activities Report
b) Treasurer’s Financial Statement as at October 31, 2019
c) 2019 Third Quarter DSAB Report

6. ACTION REQUIRED ITEMS

a) Accounts for Payment: General: $242,565.66 Payroll: $ 41,565.83
b) Christmas Season Hours and Bonuses
c) Annual Departmental Surplus Allocations

7. INFORMATION ITEMS
a) Municipality of South Huron: Administrative Authority Building Service Delivery
b) Town of Whitchurch-Stouffiville: Ban single Use Wipes
c) Town of Amherstburg: Joint and Several Liability
d) VCT: Energy Production October 2019

8. BY-LAWS

a) By-law # 19-20: Appoint Drainage Superintendent

9. IN CAMERA

a) Personnel Matters about an Identifiable Individual

b) ADJOURNMENT

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Minutes

THE CORPORATION OF THE TOWNSHIP OF ASSIGINACK
MINUTES OF THE REGULAR COUNCIL MEETING

The Regular Meeting of the Council of the Corporation of the Township of Assiginack was held in the Council Chambers on Tuesday, December 3rd, 2019 at 5:00 p.m.

Present: Mayor Dave Ham
Councillor Hugh Moggy
Councillor Dave McDowell
Councillor Rob Maguire
Councillor Christianna Jones

Staff: Alton Hobbs, CAO, Deputy Clerk
Deb MacDonald, Treasurer
Ron Cooper, Public Works Superintendent
Freda Bond, Tax and Utilities Manager
Jackie White, PEC
Dwayne Elliott, Fire Chief

OPENING:

#293-22-19 C. Jones – R. Maguire
THAT the Regular Meeting of the Council of the Corporation of the Township of Assiginack be opened for business with a quorum of members present at 5:00 p.m., with Mayor Ham presiding in the Chair. CARRIED

AGENDA:

#294-22-19 R. Maguire – C. Jones
THAT the agenda for this meeting be accepted as presented. CARRIED

DISCLOSURE OF PECUNIARY INTEREST:

None

ANNOUNCEMENTS:

Councillor Moggy explained that the MTA Negotiating Team has been requested by the MTA to prepare a Request for Proposals for the centre in Little Current. This was at the request of the Tourist Association. It is hoped that a commercial tenant will provide tourist information or allow for a space to be used for this purpose. Councillor Moggy will keep everyone informed.

Councillor Maguire informed Council that the Ontario Job Creation Program (JCP) may be reintroduced in northern Ontario in 2020 and that small rural and northern Ontario municipalities have leveraged this program and local contributions into projects that otherwise might not have been done.

ADOPTION OF MINUTES:

#295-22-19 C. Jones – R. Maguire
THAT the Minutes of the Regular Council Meeting of November 5th and special meeting of November 8th, 2019 be accepted. CARRIED

#296-22-19 R. Maguire – C. Jones
THAT the Minutes of the Manitoulin East Municipal Airport Commission Meeting of November 4th, 2019 be accepted. CARRIED

DELEGATIONS:

NONE

REPORTS:

#297-22-19 R. Maguire – C. Jones
THAT the Manitoulin East Municipal Airport Commission Report for the month of October, be received. CARRIED

#298-22-19 C. Jones – R. Maguire
THAT the Treasurer’s October 31, 2019 Financial Report be received. CARRIED

#299-22-19 H. Moggy – D. McDowell
THAT the DSAB’s Third Quarter 2019 Report be received. CARRIED

ACTION REQUIRED ITEMS:

#300-22-19 D. McDowell – H. Moggy
THAT Council authorizes the following Accounts for Payment:
General: $242,565.66
AND THAT the Mayor and administration be authorized to complete cheques #29368 through #29401 and #29408 through # 29444 as described in the attached cheque register report. CARRIED

#301-22-19 C. Jones – R. Maguire
THAT Council authorizes the following Accounts for Payment:
Payroll: $41,565.83
AND THAT the Mayor and administration be authorized to complete cheques #29362 through #29367 and #29402 through #29407 as described in the attached cheque register report. CARRIED

#302-22-19 D. McDowell – H. Moggy
THAT Council approves a Christmas Bonus of $150.00 for full time and $75.00 for part time and seasonal employees;

AND THAT Council agrees to close the Municipal office on Friday, December 27, 2019. CARRIED

#303-22-19 H. Moggy – D. McDowell
THAT Prior to December 31st, 2019 any departmental surplus be allocated to the appropriate departmental reserve.

CARRIED

INFORMATION ITEMS:

#304-22-19 H. Moggy – D. McDowell
THAT we acknowledge receipt of the following correspondence items:
a) Municipality of South Huron: Administrative Authority Building Service Delivery
b) Town of Whitchurch-Stouffville: Ban single use wipes
c) Town of Amherstburg: Joint and Several Liability
d) VCT: October Energy Production. CARRIED

BY-LAWS:

#305-22-19 D. McDowell – H. Moggy
THAT By-law # 19-20, being a by-law to appoint a Drainage Superintendent for the Township of Assiginack be given first, second and third readings and enacted in Open Council. CARRIED

CLOSED SESSION:

#306-22-19 C. Jones – R. Maguire
THAT in accordance with By-law # 02-02 as amended and Section 239 of the Municipal Act as amended, Council proceed to a Closed Session (in camera) at 5:15 pm in order to attend to a matter pertaining to:
a) Personal matters about an Identifiable Individual, including municipal or local board employees

CARRIED

#307-22-19 D. McDowell – H. Moggy
THAT we adjourn from our closed session at 5:25 pm, accept the Minutes of the Closed Session of November 5, 2019 and resume our Regular Meeting. CARRIED

CLOSING:

#308-22-19 H. Moggy – D. McDowell
THAT we adjourn until the next regular meeting or call of the Chair. CARRIED

________________________ _________________________
David Ham, MAYOR Alton Hobbs, CAO/DEPUTY CLERK

5:30 p.m.

These Minutes have been circulated but are not considered Official until approved by Council.

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